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Minutes of the Inaugural and First meeting of the 2005/2006 Council of the Rural Municipality of South Cypress held in the Municipal Council Chambers at 618 Railway Avenue, Glenboro, Manitoba on Tuesday, November 8, 2005 @ 9:00 a.m.

Present at the Meeting, Reeve Earl E. Malyon, Councillors Leonard J. Berry, John S. Hamilton, Lloyd E. Coates, Walter R. Cullen, Chief Administrative Officer, Eric Plaetinck and Assistant CAO, Darren Myers.

Prior to the commencement of the meeting, in accordance with Section 101(1) of the Municipal Act, the Reeve and all Councillors each made and subscribed a Declaration of Qualification and Declaration of Office. The Chief Administrative Officer also made and subscribed a Declaration of Office.

Reeve Earl E. Malyon, presiding, called the meeting to order at 9:00 a.m.

During the meeting, at the time indicated, Council met with the noted delegations:

Edwin Berry } Municipal Equipment Operators
Allan Bartram } Monthly Work Progress & - 10:00 a.m.
Paul Wilton } Upcoming Month’s Work Schedule
Dan McPherson } Various Planning Matters - 11:00 a.m.

 

#7388 L. E. Coates – W. R. Cullen

RESOLVED that the minutes of the last regular meeting of Council held on Tuesday October 11, 2005 and a Special Meeting of Council held on Tuesday October 18, 2005 be taken as read and approved, all statutory requirements having been fulfilled.

"carried"

 

#7389 L. E. Coates – L. J. Berry

RESOLVED that John S. Hamilton be appointed as Deputy Reeve of the Rural Municipality of South Cypress during the term November 8, 2005 to November 14, 2006.

"carried"

 

#7390 J. S. Hamilton – L. E. Coates

RESOLVED that Council appoint Leonard J. Berry to the Board of the Cypress River Local Improvement Area for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7391 W. R. Cullen – L. E. Coates

RESOLVED that Council appoint Reeve Earl E. Malyon, Councillor Leonard J. Berry, and Municipal Resident, Jeannie Webb-Christie to the Cypress River Memorial Hall Committee for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7392 J. S. Hamilton – L. J. Berry

RESOLVED that the Public Works Committee be the Councillors in their respective Wards during the period November 8, 2005 to November 14, 2006.

"carried"

 

#7393 L. J. Berry – W. R. Cullen

RESOLVED that Council appoint John S. Hamilton (Chairman), Leonard J. Berry, Lloyd E. Coates, and W. Jack Mooney to act as the Machinery, Equipment and Ferry Committee during the period November 8, 2005 to November 14, 2006.

"carried"

 

#7394 W. R. Cullen – L. E. Coates

RESOLVED that Council appoint John S. Hamilton (Chairman) and Leonard J. Berry to act as the Municipal Accounts/Finance Committee during the period November 8, 2005 to November 14, 2006.

"carried"

 

#7395 L. J. Berry – W. R. Cullen

RESOLVED that the whole six member Council of the Rural Municipality of South Cypress act solely as a "Board of Revision" during the period of November 8, 2005 to November 14, 2006;

AND FURTHER BE IT RESOLVED that during this period Reeve Earl E. Malyon act as Chairman and Chief Administrative Officer Eric Plaetinck act as Secretary of the said "Board of Revision".

"carried"

 

#7396 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint Lloyd E. Coates to the Glenboro Area Veterinary Services Board for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7397 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint Walter R. Cullen, Leonard J. Berry, and Resident Ratepayers Glen Dowd, David Naismith and Curtis Wytinck to act on the Glenboro Airport Commission for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7398 L. E. Coates – L. J. Berry

RESOLVED that Council appoint Walter R. Cullen and W. Jack Mooney to act on the Cypress Planning District for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7399 L. J. Berry – J. S. Hamilton

RESOLVED that Council appoint Reeve Earl E. Malyon and Councillor Lloyd E. Coates to represent the Rural Municipality of South Cypress on the Glenboro South Cypress Fire Fighting Committee during the term November 8, 2005 to November 14, 2006.

"carried"

 

#7400 L. E. Coates – W. R. Cullen

RESOLVED that Council appoint Steve Bjornson as the Fire Prevention Officer for the Rural Municipality of South Cypress for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7401 W. R. Cullen – L. J. Berry

RESOLVED that Council appoint John S. Hamilton, Lloyd E. Coates and ratepayers Trent Thornborough and Ron Outhwaite to act on the Glenboro Rink Committee for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7402 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint Lloyd E. Coates to act on the Glenboro Cemetery Committee for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7403 L. E. Coates – L. J. Berry

RESOLVED that Council appoint John S. Hamilton to the Commission of the Sprucelakes Recreation District for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7404 W. R. Cullen – L. J. Berry

RESOLVED that Council appoint Reeve Earl E. Malyon to represent the Rural Municipality of South Cypress on the Glenboro Community Development Corporation for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7405 L. E. Coates – L. J. Berry

RESOLVED that Council appoint Reeve Earl E. Malyon and community resident Shirley Rutherford to the Western Manitoba Regional Library for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7406 L. J. Berry – L. E. Coates

RESOLVED that Council appoint Walter R. Cullen to represent the Rural Municipality of South Cypress on the Souris River Water Commission for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7407 L. J. Berry – W. R. Cullen

RESOLVED that Council appoint resident ratepayer, Carol Lynn Malyon to represent the Rural Municipality of South Cypress on the Board of the Glenboro-South Cypress Seniors Independent Service, for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7408 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint Lloyd E. Coates to represent the Rural Municipality of South Cypress on the Red Coat Trail Highway Association for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7409 L. J. Berry – J. S. Hamilton

RESOLVED that the Council of the Rural Municipality of South Cypress appoint Reeve Earl E. Malyon and Councillor John S. Hamilton to the Governing Board of the Glenboro Community Foundation Fund for the term November 8, 2005 to November 14, 2006.

AND FURTHER BE IT RESOLVED that the Council of the Rural Municipality of South Cypress appoint area resident Mel Ham to the Governing Board of the Glenboro Community Foundation Fund for the term November 8, 2005 to November 13, 2007.

"carried"

 

#7410 L. E. Coates – W. R. Cullen

RESOLVED that Council appoint John S. Hamilton, W. Jack Mooney and resident ratepayer James Abernethy to the Board of Glenboro-South Cypress Weed Control District for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7411 L. E. Coates – W. R. Cullen

RESOLVED that Council appoint Leonard J. Berry to the Board of the Glenboro Elderly Persons Housing Unit (Glen Haven) for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7412 W. R. Cullen – L. E. Coates

RESOLVED that Councillors John S. Hamilton and Leonard J. Berry represent the Rural Municipality of South Cypress on the Glenboro Wastes Disposal Grounds Management Committee during the term November 8, 2005 to November 14, 2006.

"carried"

 

#7413 L. E. Coates – L. J. Berry

RESOLVED that the Council of The Rural Municipality of South Cypress appoint Municipal resident ratepayers James Steele and Cam Hamilton for a two-year term, November 8, 2005 to November 13, 2007 to the Central Assiniboine Sub District #99 of The Tiger Hills Conservation District;

AND FURTHER BE IT RESOLVED that the Council of The Rural Municipality of South Cypress appoint Municipal ratepayer Trevor Mowat for a two-year term, November 8, 2005 to November 13, 2007, to the Lower Oak Creek Sub District #70B of the Tiger Hills Conservation District.

"carried"

 

#7414 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint W. Jack Mooney and community residents Lillian Blain and Ruth Christie to the Glenboro-South Cypress Municipal Heritage Committee for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7415 W. R. Cullen – L. E. Coates

RESOLVED that Council appoint Reeve Earl E. Malyon to the Heartland Gas Initiative Working Committee for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7416 L. J. Berry – W. R. Cullen

RESOLVED that Council appoint John S. Hamilton to represent the Rural Municipality of South Cypress to the Trans Canada Trail Committee, during the period of November 8, 2005 to November 14, 2006.

"carried"

 

#7417 W. R. Cullen – L. E. Coates

RESOLVED that the Council of the Rural Municipality of South Cypress appoint resident ratepayer, Eddie Plett of Wawanesa, Manitoba to the Board of the Wawanesa-Oakland Community Development Corporation for the term November 8, 2005 to November 14, 2006.

"carried"

 

#7418 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint Reeve Earl E. Malyon to represent the Rural Municipality of South Cypress on the Spirit Sands Co-operative Housing Board during the term November 8, 2005 to November 14, 2006.

"carried"

 

#7419 L. E. Coates – L. J. Berry

RESOLVED that Council appoint Reeve Earl E. Malyon (Councillor John S. Hamilton as an alternate) to represent the Rural Municipality of South Cypress on the Assiniboine Delta Aquifer Management Round Table during the term November 8, 2005 to November 14, 2006.

"carried"

 

#7420 J. S. Hamilton – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress authorize the payment of fiscal year 2005 accounts from cheque # 3017 to and including cheque # 3075, as submitted to Council by the Municipal Administrator.

"carried"

 

#7421 L. E. Coates – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress contract the services of Mr. W. J. Outhwaite of Stockton, Manitoba to clean out snow from the back lanes in the Hamlet of Stockton during the

2005/2006 Winter with a Caterpillar 950 Loader, on an "as required" basis

 

Conditions of the Contract are:

That the required snow clearing be completed within a reasonable period of time after a snowfall/snow drifting.

That billing for any such work is submitted to the R. M. immediately after each time such work is completed.

That it is estimated that the normal clean out of all back lanes in Stockton will take approximately 1 hour of said loader time for each complete cleaning.

"carried"

 

#7422 L. E. Coates – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress authorize the total payment of $20,482.37, to the Glenboro–South Cypress Weed Control District, for labour services, equipment time and herbicide provided in the control of noxious weeds on designated Municipal roadside ditches during the 2005 season.

"carried"

 

#7423 L. E. Coates – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress authorize the total payment of $1,177.00, to the Glenboro – South Cypress Weed Control District, for 22 hours of labour services and equipment time provided in the applying of 320 kgs. of Eco-Bran grasshopper bait and 10 litres of Sevin XLR onto 271 acres of designated Municipal roadside ditches, required in the control of grasshoppers during the 2005 season.

"carried"

 

#7424 L. E. Coates – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress give second and third reading to By-law #1789 (Re: Fire Fighting Agreement with D.N.D./C.F.B. Shilo) and that it be signed by the Reeve and the Municipal Administrator, sealed and delivered.

"carried"

 

#7425 W. R. Cullen – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress give second and third reading to By-law #1790 (Re: 2005/2006 Council Members Indemnity, Remuneration, Compensation) and that it be signed by the Reeve and the Municipal Administrator, sealed and delivered.

"carried"

 

#7426 J. S. Hamilton – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress give first reading to By-Law #1791 (Re: 2005 Tax and Debt Cancellations).

"carried"

 

#7427 L. J. Berry – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress give first reading to By-Law # 1792 (Vis-ΰ-vis Appointments of Year 2006 Municipal Fireguardians).

"carried"

 

#7428 L. E. Coates – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress give first reading to By-Law #1793 (Vis-ΰ-vis Appointments of Year 2006 Poundkeepers, Appraisers and Cemetery Sextons).

"carried"

 

#7429 L. E. Coates – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress authorize Councillors John S. Hamilton and Walter R. Cullen to attend the Manitoba Conservation Districts Association 30th Annual Convention, which is to be held in Brandon, Manitoba on December 5th & 6th, 2005.

"carried"

 

#7430 W. R. Cullen – L. J. Berry

WHEREAS legislation governing inland fisheries is within the jurisdiction of the federal government;

AND WHEREAS aboriginal people have long relied on hunting and fishing to satisfy their food needs, and have certain rights to hunt and fish that are protected by the Constitution of Canada;

AND WHEREAS non-aboriginal settlers and pioneers in Canada also depended on hunting and fishing for food;

AND WHEREAS hunting and fishing are part of Canada’s national heritage;

AND WHEREAS millions of Canadians participate in and enjoy hunting and fishing;

AND WHEREAS hunting and fishing contribute significantly to the national economy;

THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of South Cypress request that the Government of Canada enact Private Members Bill C391, the Heritage Hunting and Fishing Protection Act to protect in Canada the right to hunt and fish. No law of Canada shall be construed or applied so as to deprive a person of this right and the Minister of Canadian Heritage shall enter into discussions with the provinces with a view to securing on behalf of all Canadians their continued right to hunt and fish, subject only to any reasonable limits as may be established by law.

"carried"

 

#7431 J. S. Hamilton – L. J. Berry

RESOLVED that the assessment, as set out below, be added to the 2005
Assessment Roll under the authority of Section 761(4) of the Municipal Act and that the respective taxes thereon, as also set our below, be added to the Municipal Tax Roll as added taxes for 2005, under the authority of Section 761(6) of the Municipal Act.

 

Roll #

 Description

Assessment

127250

Pt. SW 5-9-13W

39,900 C

"carried"

 

#7432 L. E. Coates – W. R. Cullen

RESOLVED that the property assessments, as listed below be added to the R. M. of South Cypress’ 2005 GIL Assessment Roll under the Authority of Section 321(1) of the Municipal Act:


AND FURTHER BE IT RESOLVED that the additional GIL of Taxes thereon as set out below be added to their respective property within the Rural Municipality of South Cypress, as added Grant in Lieu of Taxes for Year 2005 under the Authority of Section 321(1) of the Municipal Act.

 

Roll #

Description

Assessment

145000

Desc. 31-9-16 WPM

59,400 C

"carried"

 

#7433 L. J. Berry – J. S. Hamilton

WHEREAS Canada Post is reviewing its entire postal network and has announced plans to close a mail sorting plant in Quebec City as the very first step in its review.

WHEREAS the government appears to support Canada Post’s plan to close the plant in Quebec City, beginning in December 2005, which would eliminate 302 jobs.

WHEREAS the government is allowing Canada Post to close rural post offices in spite of a moratorium on post office closures in rural and small towns.

WHEREAS our public postal network connects communities throughout this vast land, helping us to overcome differences and distances.

WHEREAS our public postal network plays a key role in our social and economic life by providing jobs and the infrastructure that healthy communities need to thrive and businesses need to grow.

BE IT RESOLVED THAT the Rural Municipality of South Cypress write to John McCallum, the Minister Responsible for Canada Post and request that the federal government instruct Canada Post:

To stop the closure of the mail sorting plant in Quebec City and proposed closures in other locations.

To consult with the public, postal unions and other major stakeholders to develop a uniform and democratic process for making changes to the Canada Post’s network.

To maintain, expand and improve our public postal network.

"carried"

 

#7434 L. E. Coates – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress support the Glenboro Curling Club by retaining advertising space at the Club during the 2005/2006 season at a cost of $25.00.

"carried"

 

#7435 J. S. Hamilton – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress support the Glenboro/Carberry High School Hockey Team by advertising in their 2005/2006 season’s games program at a total cost of $25.00.

"carried"

 

#7436 L. J. Berry – L. E. Coates

RESOLVED that the Council of the Rural Municipality of South Cypress award a grant in the amount of $25.00 to the Glenboro U.C.T. Club to assist in offsetting the costs of hosting the Glenboro Santa Claus Parade on Saturday December 3, 2005.

"carried"

 

#7437 W. R. Cullen – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress be an "Option One" sponsor of the Wawanesa Jets Senior Hockey Club and thereby advertise in their 2005/2006 Season’s home Hockey Game Programs at a cost of $50.00.

"carried"

 

#7438 L. J. Berry – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress ratify the actions of the Glenboro-South Cypress Administrative Office/Staff consolidation "Steering Committee" as detailed in their Thursday October 13th, 2005 Meeting Minutes, attached hereto and marked as Appendix "E".

"carried"

 

#7439 L. J. Berry – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress do now adjourn @ 3:15 p.m. to convene again at the next regular meeting scheduled for Tuesday December 13, 2005 at 9:00 a.m.

"carried"

 

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