Minutes of the Inaugural and First meeting of the 2004/2005 Council of the Rural Municipality of South Cypress held in the Municipal Council Chambers at 618 Railway Avenue, Glenboro, Manitoba on Tuesday, November 9, 2004 at 9:00 a.m.

Present at the Meeting, Reeve Earl E. Malyon, Councillors Leonard J. Berry, John S. Hamilton, Lloyd E. Coates, W. Jack Mooney, Walter R. Cullen and Chief Administrative Officer, Eric Plaetinck.

Reeve Earl E. Malyon, in the chair, called the meeting to order at 9:10 a.m.

During the meeting, at the time indicated, Council met with the noted delegations:

Edwin Berry } Municipal Equipment Operators

Allan Bartram } Monthly Work Progress & - 10:00 a.m.

Garth McIntyre } Community Emergency Plan - 11:05 a.m.

Wendyl Clare } Municipal Roads – Dust Control - 11:30 a.m.

Dan McPherson } Various Planning Matters - 1:00 p.m.

Georges Forest } Municipal Assessment Officer - 1:50 p.m.

It was noted that the "Board of Revision" duly scheduled for 2:00 p.m. was not conducted, as no assessment complaints were received by the Board Secretary.

#7139 L. E. Coates – W. J. Mooney

RESOLVED that the minutes of the last regular meeting of Council held on October 12, 2004 be taken as read and approved, all statutory requirements having been fulfilled.

"carried"

#7140 W. J. Mooney – L. J. Berry

RESOLVED that John S. Hamilton be appointed as Deputy Reeve of the Rural Municipality of South Cypress during the term November 9, 2004 to November 8, 2005.

"carried"

#7141 J. S. Hamilton – W. R. Cullen

RESOLVED that Council appoint Leonard J. Berry to the Board of the Cypress River Local Improvement Area for the term November 9, 2004 to November 8, 2005.

"carried"

#7142 L. E. Coates – W. J. Mooney

RESOLVED that Council appoint Reeve Earl E. Malyon, Councillor Leonard J. Berry, and Municipal Resident, Jeannie Webb-Christie to the Cypress River Memorial Hall Committee for the term November 9, 2004 to November 8, 2005.

"carried"

#7143 J. S. Hamilton – L. J. Berry

RESOLVED that the Public Works Committee be the Councillors in their respective Wards during the period November 9, 2004 to November 8, 2005.

"carried"

#7144 W. R. Cullen – L. J. Berry

RESOLVED that Council appoint John S. Hamilton (Chairman), Leonard J. Berry, Lloyd E. Coates, and W. Jack Mooney to act as the Machinery, Equipment and Ferry Committee during the period November 9, 2004 to November 8, 2005.

"carried"

#7145 L. J. Berry – W. R. Cullen

RESOLVED that Council appoint W. Jack Mooney (Chairman) and John S. Hamilton to act as the Municipal Accounts/Finance Committee during the period November 9, 2004 to November 8, 2005.

"carried"

#7146 L. J. Berry – L. E. Coates

RESOLVED that the whole six member Council of the Rural Municipality of South Cypress act solely as a "Board of Revision" during the period of November 9, 2004 to November 8, 2005;

AND FURTHER BE IT RESOLVED that during this period Reeve Earl E. Malyon act as Chairman and Chief Administrative Officer Eric Plaetinck act as Secretary of the said "Board of Revision".

"carried"

#7147 J. S. Hamilton – W. J. Mooney

RESOLVED that Council appoint Lloyd E. Coates to the Glenboro Area Veterinary Services Board for the term November 9, 2004 to November 8, 2005.

"carried"

#7148 L. J. Berry – J. S. Hamilton

RESOLVED that Council appoint Walter R. Cullen, Leonard J. Berry, and Resident Ratepayers Glen Dowd and David Naismith to act on the Glenboro Airport Commission for the term November 9, 2004 to November 8, 2005.

"carried"

#7149 L. E. Coates – L. J. Berry

RESOLVED that Council appoint Walter R. Cullen and W. Jack Mooney to act on the Cypress Planning District for the term November 9, 2004 to November 8, 2005.

"carried"

#7150 L. J. Berry – W. R. Cullen

RESOLVED that Council appoint Reeve Earl E. Malyon and Councillor Lloyd E. Coates to represent the Rural Municipality of South Cypress on the Glenboro South Cypress Fire Fighting Committee during the term November 9, 2004 to November 8, 2005.

"carried"

#7151 L. E. Coates – W. J. Mooney

RESOLVED that Council appoint Steve Bjornson as the Fire Prevention Officer for the Rural Municipality of South Cypress for the term November 9, 2004 to November 8, 2005.

"carried"

#7152 L. J. Berry – W. J. Mooney

RESOLVED that Council appoint John S. Hamilton, Lloyd E. Coates and ratepayers Trent Thornborough and Ron Outhwaite to act on the Glenboro Rink Committee Inc. for the term November 9, 2004 to November 8, 2005.

"carried"

#7153 W. R. Cullen – L. J. Berry

RESOLVED that Council appoint Lloyd E. Coates to act on the Glenboro Cemetery Committee for the term November 9, 2004 to November 8, 2005.

"carried"

#7154 L. E. Coates – L. J. Berry

RESOLVED that Council appoint John S. Hamilton to the Commission of the Sprucelakes Recreation District for the term November 9, 2004 to November 8, 2005.

"carried"

#7155 W. J. Mooney – L. J. Berry

RESOLVED that Council appoint Reeve Earl E. Malyon to represent the Rural Municipality of South Cypress on the Glenboro Community Development Corporation for the term November 9, 2004 to November 8, 2005.

"carried"

#7156 L. E. Coates – W. R. Cullen

RESOLVED that Council appoint Reeve Earl E. Malyon and community resident Shirley Rutherford to the Western Manitoba Regional Library for the term November 9, 2004 to November 8, 2005.

"carried"

#7157 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint Walter R. Cullen to represent the Rural Municipality of South Cypress on the Souris River Water Commission for the term November 9, 2004 to November 8, 2005.

"carried"

#7158 L. E. Coates – L. J. Berry

RESOLVED that Council appoint Leonard J. Berry and Walter R. Cullen to act on the Board of the Glenboro District Handicapped Persons Vehicles for the term November 9, 2004 to November 8, 2005.

"carried"

#7159 L. J. Berry – J. S. Hamilton

RESOLVED that Council appoint resident ratepayer, Carol Lynn Malyon to represent the Rural Municipality of South Cypress on the Board of the Glenboro-South Cypress Seniors Independent Service, for the term November 9, 2004 to November 8, 2005.

"carried"

#7160 W. J. Mooney – W. R. Cullen

RESOLVED that Council appoint Lloyd E. Coates to represent the Rural Municipality of South Cypress on the Red Coat Trail Highway Association for the term November 9, 2004 to November 8, 2005.

"carried"

#7161 J. S. Hamilton – L. J. Berry

RESOLVED that Council appoint Leonard J. Berry to the Board of the Glenboro Elderly Persons Housing Unit for the term November 9, 2004 to November 8, 2005.

"carried"

#7162 L. J. Berry – W. R. Cullen

RESOLVED that Council of The Rural Municipality of South Cypress appoint Reeve Earl E. Malyon and Councillor John S. Hamilton to the Governing Board of the Glenboro Community Foundation Fund for the term November 9, 2004 to November 8, 2005.

AND FURTHER BE IT RESOLVED that the Council of The Rural Municipality of South Cypress appoint area resident Connie Sveinson to the Governing Board of the Glenboro Community Foundation Fund for the term November 9, 2004 to November 14, 2006.

"carried"

#7163 W. R. Cullen – L. J. Berry

RESOLVED that Council appoint John S. Hamilton, W. Jack Mooney and resident ratepayer James Abernethy to the Board of Glenboro-South Cypress Weed Control District for the term November 9, 2004 to November 8, 2005.

"carried"

#7164 L. E. Coates – W. J. Mooney

RESOLVED that Councillors John S. Hamilton and Leonard J. Berry represent the Rural Municipality of South Cypress on the Glenboro Wastes Disposal Grounds Management Committee during the term November 9, 2004 to November 8, 2005.

"carried"

#7165 L. E. Coates – L. J. Berry

RESOLVED that the Council of The Rural Municipality of South Cypress appoint Councillor John S. Hamilton and Municipal resident ratepayer James Abernethy for a two-year term, November 8, 2004 to November 14, 2006 to the Central Assiniboine Sub District #99 of The Tiger Hills Conservation District;

AND FURTHER BE IT RESOLVED that the Council of The Rural Municipality of South Cypress appoint Councillor Walter R. Cullen for a two-year term, November 9, 2004 to November 14, 2006, to the Lower Oak Creek Sub District #70B of the Tiger Hills Conservation District.

"carried"

#7166 L. J. Berry – J. S. Hamilton

RESOLVED that Council appoint W. Jack Mooney and community residents Lillian Blain and Ruth Christie to the Glenboro-South Cypress Municipal Heritage Committee for the term November 9, 2004 to November 8, 2005.

"carried"

#7167 L. E. Coates – W. J. Mooney

RESOLVED that Council appoint Reeve Earl E. Malyon to the Heartland Gas Initiative Working Committee for the term November 9, 2004 to November 8, 2005.

"carried"

#7168 J. S. Hamilton – W. R. Cullen

RESOLVED that Council appoint John S. Hamilton to represent the Rural Municipality of South Cypress to the Trans Canada Trail Committee, during the period of November 9, 2004 to November 8, 2005.

"carried"

#7169 L. E. Coates – W. J. Mooney

RESOLVED that Council appoint Reeve Earl E. Malyon to represent the Rural Municipality of South Cypress on the Spirit Sands Co-operative Housing Board during the term November 9, 2004 to November 8, 2005.

"carried"

#7170 L. J. Berry – W. R. Cullen

RESOLVED that Council appoint Reeve Earl E. Malyon (Councillor John S. Hamilton as an alternate) to represent the Rural Municipality of South Cypress on the Assiniboine Delta Aquifer Management Round Table during the term November 9, 2004 to November 8, 2005.

"carried"

#7171 L. E. Coates – J. S. Hamilton

RESOLVED that the Council of the Rural Municipality of South Cypress contract the services of Mr. W. J. Outhwaite of Stockton, Manitoba to clean out snow from the back lanes in the Hamlet of Stockton during the 2004/2005 Winter with a 950 Loader, on an "as required"

Conditions of the Contract are:

That the required snow clearing be completed within a reasonable period of time after a snowfall/snow drifting.

That billing for any such work is submitted to the R. M. immediately after each time such work is completed.

That it is estimated that the normal clean out of all back lanes in Stockton will take approximately 1 hour of said loader time for each complete cleaning.

"carried"

#7172 W. J. Mooney – W. R. Cullen

RESOLVED that the Plan of Subdivision of Land described as follows;

Being Part of the North West ¼ of Section 7, Township 7, Range 16 W1, as shown on a drawing and being attached to an application for Subdivision file #14-4187-04-4070 and being submitted by Raymond & Arlene Spencer,

BE HEREBY APPROVED by the Council of The Rural Municipality of South Cypress.

Approval is given subject to the following conditions:

1. That a Conditional Use Order be obtained to permit the non-farm dwelling site within the "A-80" zone.

2. That the sewage disposal system servicing the new parcel be brought into compliance with Manitoba Conservation Regulations.

"carried"

#7173 L. E. Coates – W. J. Mooney

RESOLVED that the Council of the Rural Municipality of South Cypress authorize the payment of fiscal year 2004 accounts from cheque # 2231 to and including cheque # 2290, as submitted to Council by the Municipal Administrator.

"carried"

#7174 J. S. Hamilton – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress give second and third reading to By-law #1782 (Re: 2004/2005 Council Members Indemnity, Remuneration, Compensation) and that it be signed by the Reeve and the Municipal Administrator, sealed and delivered.

"carried"

#7175 L. E. Coates – J. S. Hamilton

RESOLVED that the Council of the Rural Municipality of South Cypress give first reading to By-Law #1783 (Re: 2004 Tax and Debt Cancellations).

"carried"

#7176 W. J. Mooney – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress give first reading to By-Law # 1784 (Re: Appointments of Year 2005 Municipal Fireguardians).

"carried"

#7177 L. E. Coates – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress give first reading to By-Law #1785 (Re: Appointments of Year 2005 Poundkeepers and Appraisers and Cemetery Sextons).

"carried"

#7178 J. S. Hamilton – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress authorize the total payment of $17,691.28, to the Glenboro – South Cypress Weed Control District, for labour services, equipment time and herbicide provided in the control of noxious weeds on designated Municipal roadside ditches during the 2004 season.

"carried"

#7179 L. E. Coates – W. J. Mooney

RESOLVED that the Council of the Rural Municipality of South Cypress authorize the total payment of $5,752.32, to the Glenboro – South Cypress Weed Control District, for labour services and equipment time provided in the applying of 1,680 kgs of Eco-Bran grasshopper bait onto 1,344 acres (112 miles) of designated Municipal roadside ditches, required in the control of grasshoppers during the 2004 season.

"carried"

#7180 L. E. Coates – W. J. Mooney

RESOLVED that the Council of the Rural Municipality of South Cypress authorize Councillors John S. Hamilton and Walter R. Cullen to attend the Manitoba Conservation Districts Association 29^th Annual Convention, which is to be held in Brandon, Manitoba on December 6^th & 7^th, 2004.

"carried"

#7181 W. J. Mooney – W. R. Cullen

WHEREAS the Canadian Cattle Industry is in disastrous situation due to BSE;

AND WHEREAS programs introduced by the Province of Manitoba in conjunction with the Federal Government are far from equal between Provinces;

NOW THEREFORE BE IT RESOLVED that Manitoba Agriculture review the recent programs such as Feeder Set-Aside and The Finished Cattle Set-Aside and make the Manitoba Programs equal to the Alberta programs.

"carried"

#7182 W. R. Cullen – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress authorize Council Reeve Earl E. Malyon to attend an A.M.M. Western District meeting regarding the beef BSE crisis, to be held in Hartney on Tuesday, November 30, 2004.

"carried"

#7183 L. E. Coates – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress support the Glenboro Curling Club by retaining advertising space at the Club during the 2004/2005 season at a cost of $25.00.

"carried"

#7184 J. S. Hamilton – L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress support the Glenboro/Treherne High School Hockey Team by advertising in their 2004/2005 season’s games program at a total cost of $25.00.

"carried"

#7185 L. E. Coates – W. J. Mooney

RESOLVED that the Council of the Rural Municipality of South Cypress authorize the Municipality’s hosting of the Annual Volunteer Firemen’s Banquet, which is to be held in the Glenboro Kinsmen Hall at an appropriate Date/Time in December, 2004.

"carried"

#7186 L. E. Coates – W. R. Cullen

RESOLVED that the Council of the Rural Municipality of South Cypress award a grant in the amount of $25.00 to the Glenboro U.C.T. Club to assist in offsetting the costs of hosting the Glenboro Santa Claus Parade on Saturday December 4, 2004.

"carried"

#7187 J. S. Hamilton –L. J. Berry

RESOLVED that the Council of the Rural Municipality of South Cypress do now adjourn @ 3:35 p.m. to convene again at the next meeting scheduled for Tuesday December 14, 2004 at 9:00 a.m.

"carried"