R.M. 05 December
Glenboro Manitoba
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Minutes of the second regular meeting of the 2005/2006 Council of the Rural Municipality of South Cypress held in the Municipal Council Chambers at 618 Railway Ave., in Glenboro, Manitoba on Tuesday, December 13, 2005 at 9:00 a.m. Present at the meeting, Reeve Earl E. Malyon, Councillors Leonard J. Berry, John S. Hamilton, Lloyd E. Coates, W. Jack Mooney, Walter R. Cullen and Chief Administrative Officer, Eric Plaetinck and Assistant CAO Darren Myers. Reeve Earl E. Malyon, presiding, called the meeting to order at 9:02 a.m. During the meeting, at the time indicated, Council met with the following delegations: Edwin A. Berry } Work Progress Report and 2005 Allan Bartram } Employment, Wages & Conditions - 10:00 a.m. Dan McPherson } Various Planning Matters - 11:30 a.m. 2005 Tax Sale } NW Desc. 7-7-16W (R. Boneham) - 2:00 p.m.
#7440 W. R. Cullen – L. J. Berry RESOLVED
that the minutes of the last regular meeting of Council held on Tuesday,
November 8, 2005 be taken as read and approved, all statutory requirements
having been fulfilled. “carried”
#7441 L. E. Coates – W. J. Mooney RESOLVED that the Council of the Rural Municipality of South Cypress give second and third reading to By-law #1791 (vis-à-vis 2005 Tax and Debt Cancellations), and that it be signed by the Reeve and Municipal Administrator, sealed and delivered. “carried”
#7442 J. S. Hamilton – L. J. Berry RESOLVED
that the Council of the Rural Municipality of South Cypress give second and
third reading to By-law #1792 (vis-à-vis
Appointments of the 2006 Municipal Fireguardians), and that it be signed by the
Reeve and Municipal Administrator, sealed and delivered. “carried” #7443 W. R. Cullen – L. J. Berry RESOLVED that the Council of the Rural Municipality of South Cypress give second and third reading to By-law #1793 (vis-à-vis Appointments of the 2006 Poundkeepers, Appraisers and Cemetery Sextons), and that it be signed by the Reeve and Municipal Administrator, sealed and delivered. “carried” #7444 W. J. Mooney – L. J. Berry RESOLVED that the Council of the Rural Municipality of South Cypress give first reading to By-law #1794, (vis-à-vis 2006 Borrowing/Overdraft Authorization @ Westoba Credit Union Ltd., Glenboro Branch). “carried” #7445 L. J. Berry – J. S. Hamilton RESOLVED that the Council of the Rural Municipality of South Cypress authorize the payment of fiscal year 2005 accounts from cheque #3076 to and including cheque #3154, as submitted to Council by the Municipal Administrator. “carried” #7446 L. J. Berry – W. R. Cullen RESOLVED that the Council of the Rural Municipality of South Cypress ratify the contracting of services provided by Scaleco of Brandon, Manitoba for the calibration of the Municipality’s Howe Richardson truck scale located in South Glenboro, and thereby authorize the payment of $589.10 plus applicable taxes for such services rendered; AND FURTHER BE IT RESOLVED that the Council of the Rural Municipality of South Cypress also authorize the purchase of 20 – 3 ¾” X 10’ X 8” tamarack timbers from Truelove Building Supplies of Cypress River, Manitoba, which are to be used to replace deteriorated planks on the said scale deck. “carried” #7447 L. E. Coates – L. J. Berry RESOLVED that the Council of the Rural Municipality of South Cypress ratify the actions of the Glenboro Wastes Disposal Grounds Management Committee as detailed in their Thursday November 17th, 2005 meeting minutes, attached hereto and marked as Appendix “G” “carried” #7448 L. E. Coates – W. J. Mooney RESOLVED that the Rural Municipality of South Cypress declare its membership in the Southwest Regional Development Corporation and that this membership shall remain in effect until rescinded by a resolution of the duly elected Council of this Municipality. AND FURTHER BE IT RESOLVED that there be
no fee attached or assessed to this membership. “carried” #7449 J. S. Hamilton – L. J. Berry RESOLVED that the Council of the Rural Municipality of South Cypress authorize all members of Council to attend the Assiniboine Regional Health Authority hosted informational meeting, regarding Pandemic Influenza, which will be held in Glenboro, Manitoba on Tuesday January 3rd, 2006 at 1:00 p.m. “carried” #7450
W. J. Mooney – W. R. Cullen RESOLVED that the Council of the Rural Municipality of South Cypress support the Wawanesa-Oakland Community Development Corporation and accordingly allocate a 2006 operating grant in the amount of $714.00 to aid in their operations in the year 2006. “carried” #7451 L. E. Coates – W. J. Mooney RESOLVED that the Council of the Rural Municipality of South Cypress appoint Edwin A. Berry as full-time Municipal Equipment Operator and Foreman for the Year 2006, as per terms & conditions to be specified in his year 2006 Employment Agreement. “carried” #7452 W. R. Cullen – L. J. Berry RESOLVED that the Council of the Rural Municipality of South Cypress appoint Allan Bartram as Full-Time Municipal Equipment Operator for the Year 2006, (Gravel Truck/Loader Operator in the summer season and Snowplough Operator in the winter), as per terms & conditions to be specified in his year 2006 Employment Agreement. “carried” #7453 J. S. Hamilton – L. J. Berry RESOLVED that the plan of Subdivision of Land described as follows; Being part of the S.E. ¼ of Section 12, Township 8, Range 14W1, as shown on a drawing and being attached to an application for subdivision file #14-4187-05-4160 and being submitted by Joan Neale on behalf of the registered owners, Larry & Kathy Penner; be hereby approved by the Council of the Rural Municipality of South Cypress. Approval is given subject to the following condition: 1. That a conditional use order be obtained to permit the non-farm single-family dwelling site within the “A80” Zone. “carried” #7454
L. E. Coates – W. J. Mooney RESOLVED that the Council of the Rural Municipality of South Cypress levy a fee of $ 566.60 to each of the Councils of the Village of Wawanesa, the Rural Municipality of Oakland, the Rural Municipality Strathcona and the Rural Municipality of Argyle, representing their allocated share of the respective costs incurred in the preparation of the Spruce Lakes Emergency Response Plan. “carried” #7455
L. J. Berry – J. S. Hamilton WHEREAS in accordance with Section 163 of the Municipal Act, the Council of the Rural Municipality of South Cypress has made an interim operating budget for all the expenditures of the Municipality for the period January 1, 2006 until the adoption of the annual estimates; NOW THEREFORE BE IT RESOLVED that the provisional estimates as set out in Schedule “A” be hereby approved by the Council of the Rural Municipality of South Cypress. “carried” #7456 L. J. Berry – J. S. Hamilton RESOLVED that the Council of the Rural Municipality of South Cypress jointly with the Council of the Village of Glenboro, authorize the Chief Administrative Officer to purchase 2 appropriately sized “DELL” office computer systems from United Systems Technology Inc. (USTI Canada) of London, Ontario at a cost of up to $ 6,600.00 plus applicable taxes, and includes on site hardware installation, new & existing software installation and network configuration. “carried” #7457 W. J. Mooney – J. S. Hamilton RESOLVED that the Council of the Rural Municipality of South Cypress authorize the advertising for the invitation of applications, for the position of “Senior Election Official” who would conduct the Municipality’s election in the year 2006 and who could be possibly shared with other neighbouring local authorities to conduct their respective Municipal Elections. “carried” #7458 L. J. Berry – L. E. Coates RESOLVED that the Council of the Rural Municipality of South Cypress, with the endorsement of the Council of the Village of Glenboro, authorize Mr. R.L.R. Bidinosti of the legal firm, Meighen Haddad and Company of Brandon, Manitoba to hold office hours/conduct business on every Tuesday afternoon, except the second Tuesday of each month, in the Council chambers of the Village/Municipal Office located on 618 Railway Avenue, Glenboro, Manitoba; “carried” #7459 J. S. Hamilton – L. J. Berry RESOLVED that the Council of the Rural Municipality of South Cypress appoint Mr. Dave Mooney to act as the Auctioneer at the December 13th, 2006 Municipal Tax Sale. “carried” #7460 W. J. Mooney – L. E. Coates RESOLVED that the Council of the Rural Municipality of South Cypress establish a reserve bid totalling the amount of all tax arrears and costs thereon ($431.82), on the following property which is to be sold by public auction at the December 13th, 2005 Municipal Tax Sale; “Roll
Number 58200, described as parcel “A” plan 1217 MLTO in the NW ¼ of 7-7-16
WPM and all that portion of the NW ¼ 7-7-16 WPM shown bordered in pink on Plan
1143 MLTO (C Div.) (approximately 3.31 acres)” “carried” At 2:00 p.m., auctioneer, Dave Mooney,
proceeded to auction off the following property, which was advertised in the
Municipal Tax Sale: “Roll Number 58200, described as
parcel “A” plan 1217 MLTO in the NW ¼ of 7-7-16 WPM and all that portion of
the NW ¼ 7-7-16 WPM shown bordered in pink on Plan 1143 MLTO (C Div.)
(approximately 3.31 acres)” As no one, other than Municipal Officials, were in attendance at the tax sale and thus no bids received by the auctioneer, the Rural Municipality of South Cypress was declared the purchaser of the said property at the set reserve bid of $431.82. Subsequently, in accordance with the Municipal Act, the Chief Administrative Officer will proceed with the filing of the Tax Sale Transmission at the Morden Land Titles Office for the formal transfer of the said property into the Municipality’s name. #7461 L. E. Coates – W. J. Mooney RESOLVED that the Council of the Rural Municipality of South Cypress do now adjourn @ 2:24 p.m., to convene again at the next regular meeting scheduled for Tuesday, January 10th, 2006 at 9:00 a.m. “carried” APPENDIX “G” Minutes of the Glenboro Wastes Disposal Grounds Management Committee meeting held in the Village/Municipal Council Chambers at 618 Railway Avenue, Glenboro, Manitoba on Thursday November 17th, 2005 at 7:30 p.m. Committee Members Present at the
Meeting: Village Councillors Loren Nelson and Robert Jewsbury Municipal Councillors Leonard J. Berry and John S. Hamilton Village/Municipal CAO, Eric Plaetinck Chairman Loren Nelson called the meeting to order at 7:30 p.m. Meeting was called in order to discuss a number of matters, which have arisen since the last Committee meeting held on Monday March 29th, 2004. At the outset of the meeting, Village/Municipal CAO advised the Committee members that Stan Desmarais and Ellen Desmarais have submitted their resignation as the Supervisors of the Glenboro Wastes Disposal Grounds, effective November 25th, 2005. Subsequently and in response to an advertisement, which was placed in the local paper for the invitations of applications for the vacated position, the CAO informed the Committee members that a number of applications had been submitted for the said position. Upon interview and/or comprehensive evaluation of all applicants, the committee members made the following decision/motion: Leonard Berry – John S. Hamilton That the Management Committee appoint Mr. Wayne Bjarnason of Glenboro, Manitoba to the contracted position of Supervisor of the Glenboro Wastes Disposal Facility, effective as soon as possible. “carried” It was noted that Mr. Bjarnason would need to take the necessary certified training/course so as to be authorized for the handling of used oil in the operation of the Glenboro EcoCentre. For safety and hygienic reasons the Management Committee authorized the acquisition/establishment of the following equipment, which is required for the efficient and effective operation of the facility: a cellular telephone, for use by
the Supervisor while carrying out his duties at the facility a used port-a-pot, located on site a used wood stove to heat the facility office, to be purchased from Mr. Stan Desmarais It was suggested that the Management Committee should investigate into the feasibility of bringing hydro service to grounds. The CAO will contact a Manitoba Hydro representative in Glenboro to obtain the facts and figures on this plan. It was noted that without hydro, running water is not available at the facility, consequently the committee should consider locating a small plastic water storage tank at the grounds during the summer months. With respect to a suggestion, by Mr. Stan Desmarais, of reducing the hours/days of operation for the grounds, the Committee members decided to leave as-is the operational hours/days for the time being however the supervisor would be instructed to keep record of activity/usage at the facility during the winter months and these figures would be reviewed by the Management Committee in the spring. The committee members also discussed the need to maintain the grounds in a neat and orderly fashion, accordingly it was noted that Mr. Bjarnason would be requested to keep his salvage scrap metals in the designated storage building and/or have a metal container on site for that specific purpose. Other topics of discussion raised at the meeting were: Lids on the metal containers – it was felt that in order to prevent winds from blowing loose papers out of the dumpsters that the lids should be closed at the end of each day. Disposal of tires – it was noted that passenger car tires are being picked by the Winkler Tire recycler on a regular basis and it was noted that the Provincial Government under the Manitoba Tire Stewardship Program will commence, in the spring of 2006, the collection of all OTR tires that are stockpiled at wastes disposal sites. Disposal of old propane cylinders – these tanks c/w valves intact are to be segregated and placed in a separate area for pick up by a cylinder recycler from La Salle, Manitoba. Disposal of drywall (gyproc) – a discarding pit is to be established at the grounds, which would be designated and signed for that specific purpose. Disposal of tree stumps – it was noted that large tree stumps with roots that are being deposited at the grounds have been causing a problem due to the fact that they are virtually impossible to burn. It was decided that treetops (above stump) will still be accepted at the wastes disposal grounds, on the condition that the tree stumps/roots be cut away from the rest of the tree and deposited in a separate area at the grounds, furthermore and effective immediately a charge of $2.00 for each small tree stump and a charge of $5.00 for each large tree stump is to be charged for this disposal service. Concrete/cement slabs/blocks - it was agreed by the Committee members that waste concrete/cement slabs/blocks will not be accepted at the Glenboro Disposal Grounds and instead will be redirecting this material to be used on area municipal road stabilizing projects. Unauthorized access to the grounds during off hours – it has been noticed on a number of occasions that tucks are entering the grounds over the Municipal road ditch and through breaks in the perimeter wire fencing. In order to prevent this activity the Village Foreman will be requested to extend the existing fencing around the grounds and/or repair missing fence sections next spring. Tree planting around the grounds – The CAO is to contact the Tiger Hills Conservation District to see if they would order, plant and nurse a row of appropriate trees around the grounds and/or re-establish new trees where there are voids in the existing row of trees. Burn Pit - it was acknowledged that the burn pit at the grounds would need to be cleaned out this winter or at the latest this coming spring. Committee member Leonard Berry volunteered to look into this matter and take the appropriate action when necessary. The CAO advised the Committee that a recycling group is wishing to purchase a can/plastic container baler/compactor for their operations and subsequently has inquired as to whether the old Glenboro-South Cypress unit would be for sale. The committee members acknowledged that their unit would hopefully not be needed again and taking into consideration that their baler/compactor had been purchased from Tufts Manufacturing in 1999 at a cost of $7,090.00 felt that a fair sale price on same should be $6,000.00. The CAO also advised the Committee members that an individual was interested in purchasing the old “Fairbanks” 60,000 lb. mechanical scale, which was located at the wastes disposal grounds. It was agreed that this scale was no longer required at the facility and accordingly the Committee would be willing to sell same and felt that a fair sale price for same would be $5,000.00. A brief discussion was held with respect to the cost sharing percentage of facility operations and household wastes being dumped into the metal dumpsters by Municipal and Village residents. It was agreed that the Committee would again review this matter at a future meeting. Meeting was adjourned at 9:50 p.m., with the intent of holding the next meeting, at the call of the chairman, tentatively in the spring of 2006. |
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