2005 - December
Glenboro Manitoba
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Minutes of the second regular meeting of the 2005/2006 Council of the Village of Glenboro held in the Village/Municipal Council Chambers at 618 Railway Avenue Glenboro, Manitoba on Tuesday, December 13, 2005 at 7:30 p.m. Present at the meeting: Mayor William R. Shackel, Councillors Loren H. Nelson, Gerald R. Greenlay, Betty A. Christie, Robert G. Jewsbury, Chief Administrative Officer Eric C. Plaetinck and Assistant CAO Darren J. Myers. Mayor William R. Shackel, presiding,
called the meeting to order at 7:30 p.m. During the meeting, at the time noted,
Council met with the following persons: Armand Vallotton
}
Village Foreman’s Monthly Activities Report
- 7:45 p.m. #2005-144
B. Christie – L. Nelson
“carried” #2005–145 B. Christie - L. Nelson
RESOLVED that the Council of the Village
of Glenboro declare its’ membership in the Southwest Regional Development
Corporation and that this membership shall remain in effect until rescinded by a
resolution of the duly elected Council of this Municipality; AND FURTHER BE IT RESOLVED that there be
no fee attached or assessed to this membership.
“carried” #2005-146
B. Jewsbury - L. Nelson RESOLVED that the Council of the Village of Glenboro give second and third reading to By-Law #689 (vis-à-vis 2005/2006 Council Members Indemnity, Remuneration, Compensation) and that it be signed by the Mayor and the Chief Administrative Officer, sealed and delivered.
“carried” #2005-147 G.
Greenlay – B. Jewsbury RESOLVED that the Council
of the Village of Glenboro give first reading to By-Law #690 (vis-à-vis the
Cancellation of Taxes and/or monies owing to the Village of Glenboro).
“carried” #2005-148 B.
Christie – G. Greenlay RESOLVED that the Council
of the Village of Glenboro give first reading to By-Law #691 (vis-à-vis
Borrowing/Overdraft authorization @ Westoba Credit Union Ltd., Glenboro Branch).
“carried” #2005-149 B.
Christie – B. Jewsbury RESOLVED that the Council of the
Village of Glenboro appoint Armand Vallotton as Equipment Operator and
Maintenance Foreman for the Village of Glenboro for the year 2006, as per terms
and conditions to be specified in his year 2006 employment agreement.
“carried” #2005-150 G.
Greenlay – L. Nelson RESOLVED that the Council of the
Village of Glenboro appoint Gordon McMillan as Seasonal/Part Time Assistant
Equipment Operator/Utilityman for the Village of Glenboro for the year 2006, as
per terms and conditions to be specified in his year 2006 employment agreement.
“carried”
#2005-151 G.
Greenlay – L. Nelson RESOLVED that the Council of the
Village of Glenboro authorize the disbursement of $27,643.86 (taxes included) to
Contec Projects Limited of St. Norbert, Manitoba representing payment in full
for all labour, equipment and materials provided in the upgrading of the Lift
Station located at the Glenboro Hospital on December 9, 2005; AND FURTHER BE IT RESOLVED that the
Council of the Village of Glenboro apply for the allocated funding for this
project, which was approved under the Canada-Manitoba Infrastructure Program.
“carried” #2005-152 G.
Greenlay – B. Jewsbury RESOLVED
that the Council of the Village of Glenboro ratify the actions of the Glenboro
Waste Disposal Grounds Management Committee as detailed in their Thursday,
November 17th, 2005 meeting minutes, attached hereto and marked as
Appendix “G.”
“carried” #2005–153 B. Jewsbury - B. Christie Resolved that the Council of the Village
of Glenboro support the Glenboro Curling Club by retaining advertising space at
the club during the 2005/2006 curling season at a cost of $25.00.
“carried” RESOLVED that the Council of the
Village of Glenboro authorize all Members of Council to attend the Assiniboine
Regional Health Authority hosted informational meeting regarding Pandemic
Influenza, which will be held in the Glenboro Kinsmen Community Hall on Tuesday
January 3rd, 2006 at 1:00 p.m.
“carried” #2005–155 B. Jewsbury – B. Christie RESOLVED that the Council of the
Village of Glenboro appoint Mr. Dave Mooney to act as the Auctioneer at the
Thursday December 15, 2005 Tax Sale.
“carried” #2005–156 G. Greenlay – L. Nelson RESOLVED that the Council of the Village
of Glenboro establish a reserve bid totalling the amount of all tax arrears and
costs thereon ($1,258.00) on the following property which is to be sold by
public auction at the December 15, 2005 Village Tax Sale; Roll Number 3200,
Being Lots 25, 26 and 27, Block
2; Plan 45
“carried” #2005–157 L. Nelson – G. Greenlay WHEREAS in accordance with Section 163
of the Municipal Act, the Council of the Village of Glenboro has made an Interim
Operating Budget for all the expenditures of the Village for the period January
1, 2006 until the adoption of the annual estimates; NOW THEREFORE BE IT RESOLVED that
the provisional estimates as set out in Schedule “A” be hereby approved by
the Council of the Village of Glenboro.
“carried” #2005–158 L. Nelson – G. Greenlay RESOLVED that the Council of the
Village of Glenboro jointly with the Council of the Rural Municipality of South
Cypress, authorize the Chief Administrative Officer to purchase 2 appropriately
sized “Dell” office computer systems from United Systems Technology Inc. (USTI
Canada) of London, Ontario at a cost of up to $6,600.00 plus applicable taxes,
which also includes on site hardware installation, new and existing software
installation and network configuration.
“carried”
#2005–159 G. Greenlay – L. Nelson RESOLVED that the Council of the Village
of Glenboro authorize the advertising for the invitation of applications for the
position of “Senior Election Official” who would conduct the Village’s
election in the year 2006 and who could be possibly shared with other
neighbouring local authorities to conduct their respective municipal elections.
“carried” #2005–160 B. Christie – L. Nelson RESOLVED that the Council of the
Village of Glenboro with the endorsement of the Council of the Rural
Municipality of South Cypress authorize Mr. R.L.R. Bidinosti of the legal firm
Meighen, Haddad and Company of Brandon, Manitoba to hold office hours/conduct
business on every Tuesday afternoon, except the second Tuesday of each month, in
the Council Chambers of the Village/Municipal Office located on 618 Railway
Avenue, Glenboro, Manitoba,
“carried” #2005–161 L. Nelson – B. Christie RESOLVED that the Council of the
Village of Glenboro advertise for the invitation of tenders for the demolition
and complete removal of all existing buildings, with property to be levelled off
with clean fill, located on the following property:
Description of Lots 15/18; Block 6; Plan 45
(former use – Hardware Store / Hair Shop)
Work
to be completed by April 30, 2006. February 13, 2006.
“carried” #2005–162 G. Greenlay – L. Nelson RESOLVED that the Council of the Village
of Glenboro offer for sale by tender the following property, which is no longer
required by the Village of Glenboro: Part Lots 15/18; Block 6; Plan 45 (Lot 70’ x
104’)
(former use – Hardware Store / Hair Shop) AND FURTHER BE IT RESOLVED that the
Village of Glenboro will be responsible for the demolition and complete removal
of all buildings thereon with the lots levelled with clean dirt and/or gravel; AND FURTHER BE IT RESOLVED that
the tenders on same close on Tuesday January 31, 2006.
“carried”
#2005–163 G. Greenlay – B. Jewsbury RESOLVED that the Council of the
Village of Glenboro authorize the payment of fiscal year 2005 accounts from
cheque #678 to and including cheque #759 and cheque #762 to and including cheque
#765, amounting to a total of $170,694.54, as fully detailed to Council by the
Chief Administrative Officer.
“carried” #2005–164 G. Greenlay – B. Shackel RESOLVED that the Council of the Village
of Glenboro authorize the payment of fiscal year 2005 cheque/accounts #760 and
#761 in the total amount of $835.30, as submitted to Council by the Chief
Administrative Officer.
“carried” #2005–165 B. Jewsbury – L. Nelson RESOLVED that the Council of the
Village of Glenboro do now adjourn at 11:30 p.m. to convene again at the next
regular meeting scheduled for Tuesday January
10, 2006 at 7:00 p.m.
“carried” SCHEDULE “G” Minutes of the Glenboro Wastes
Disposal Grounds Management Committee meeting held in the Village/Municipal
Council Chambers at 618 Railway Avenue, Glenboro, Manitoba on Thursday November
17th, 2005 at 7:30 p.m. Committee Members Present at the
Meeting:
Village Councillors Loren Nelson and Robert Jewsbury
Municipal Councillors Leonard J. Berry and John S. Hamilton Village/Municipal CAO, Eric Plaetinck Chairman Loren Nelson
called the meeting to order at 7:30 p.m. Meeting was called in order
to discuss a number of matters, which have arisen since the last Committee
meeting held on Monday March 29th, 2004. At the outset of the
meeting, Village/Municipal CAO advised the Committee members that Stan Desmarais
and Ellen Desmarais have submitted their resignation as the Supervisors of the
Glenboro Wastes Disposal Grounds, effective November 25th, 2005. Subsequently and in
response to an advertisement, which was placed in the local paper for the
invitations of applications for the vacated position, the CAO informed the
Committee members that a number of applications had been submitted for the said
position. Upon interview and/or
comprehensive evaluation of all applicants, the committee members made the
following decision/motion: Leonard Berry – John S. Hamilton That the Management Committee appoint
Mr. Wayne Bjarnason of Glenboro, Manitoba to the contracted position of
Supervisor of the Glenboro Wastes Disposal Facility, effective as soon as
possible; And furthermore it is acknowledged
and agreed that Mr. Bjarnason serve a 6-month probationary period.
“carried” It was noted that Mr. Bjarnason would
need to take the necessary certified training/course so as to be authorized for
the handling of used oil in the operation of the Glenboro EcoCentre. For safety and hygienic reasons the
Management Committee authorized the acquisition/establishment of the following
equipment, which is required for the efficient and effective operation of the
facility: a cellular telephone, for use by
the Supervisor while carrying out his duties at the facility an emergency first aid kit and a
eye wash kit a used port-a-pot, located on site a used wood stove to heat the
facility office, to be purchased from Mr. Stan
Desmarais It was noted that without
hydro, running water is not available at the facility, consequently the
committee should consider locating a small plastic water storage tank at the
grounds during the summer months. With respect to a
suggestion, by Mr. Stan Desmarais, of reducing the hours/days of operation for
the grounds, the Committee members decided to leave as-is the operational
hours/days for the time being however the supervisor would be instructed to keep
record of activity/usage at the facility during the winter months and these
figures would be reviewed by the Management Committee in the spring. The committee members also
discussed the need to maintain the grounds in a
neat and orderly fashion, accordingly it was noted that Mr. Bjarnason
would be requested to keep his salvage scrap metals in the designated storage
building and/or have a metal container on site for that specific purpose. Other topics of discussion raised at
the meeting were: Lids on the metal
containers – it was felt that in order to prevent winds from blowing loose
papers out of the dumpsters that the lids should be closed at the end of each
day. Disposal of tires
– it was noted that passenger car tires are being picked by the Winkler Tire
recycler on a regular basis and it was noted that the Provincial Government
under the Manitoba Tire Stewardship Program will commence, in the spring of
2006, the collection of all OTR tires that are stockpiled at wastes disposal
sites. Disposal
of old propane cylinders – these tanks c/w valves intact are to be
segregated and placed in a separate area for pick up by a cylinder recycler from
La Salle, Manitoba. Disposal of drywall (gyproc)
– a discarding pit is to be established at the grounds, which would be
designated and signed for that specific purpose. Disposal of tree stumps
– it was noted that large tree stumps with roots that are being deposited at
the grounds have been causing a problem due to the fact that they are virtually
impossible to burn. It was decided that treetops (above stump) will still be
accepted at the wastes disposal grounds, on the condition that the tree
stumps/roots be cut away from the rest of the tree and deposited in a separate
area at the grounds, furthermore and effective immediately a charge of $2.00 for
each small tree stump and a charge of $5.00 for each large tree stump is to be
charged for this disposal service. Concrete/cement
slabs/blocks - it was agreed by the Committee members that waste
concrete/cement slabs/blocks will not be accepted at the Glenboro Disposal
Grounds and instead will be redirecting this material to be used on area
municipal road stabilizing projects. Unauthorized access to the grounds during off hours – it has been noticed on a number of occasions that tucks are entering the grounds over the Municipal road ditch and through breaks in the perimeter wire fencing. In order to prevent this activity the Village Foreman will be requested to extend the existing fencing around the grounds and/or repair missing fence sections next spring. Tree
planting around the grounds – The CAO is to contact the Tiger Hills
Conservation District to see if they would order, plant and nurse a row of
appropriate trees around the grounds and/or re-establish new trees where there
are voids in the existing row of trees. Burn Pit - it was acknowledged that the burn pit at the grounds would need to be cleaned out this winter or at the latest this coming spring. Committee member Leonard Berry volunteered to look into this matter and take the appropriate action when necessary.
The CAO advised the Committee that a recycling group is wishing to purchase a can/plastic container baler/compactor for their operations and subsequently has inquired as to whether the old Glenboro-South Cypress unit would be for sale. The committee members acknowledged that their unit would hopefully not be needed again and taking into consideration that their baler/compactor had been purchased from Tufts Manufacturing in 1999 at a cost of $7,090.00 felt that a fair sale price on same should be $6,000.00. The CAO also advised the
Committee members that an individual was interested in purchasing the old
“Fairbanks” 60,000 lb. mechanical scale, which was located at the wastes
disposal grounds. It was agreed that this scale was no longer required at the
facility and accordingly the Committee would be willing to sell same and felt
that a fair sale price for same would be $5,000.00. A brief discussion was held
with respect to the cost sharing percentage of facility operations and household
wastes being dumped into the metal dumpsters by Municipal and Village residents.
It was agreed that the Committee would again review this matter at a future
meeting. Meeting was adjourned at
9:50 p.m., with the intent of holding the next meeting, at the call of the
chairman, tentatively in the spring of 2006.
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