Minutes of the seventh regular meeting of the 2018/2019 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, May 8, 2019.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Interim Chief Financial Officer Estelle J. Thornson and Administrative Office Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Allan Bartram		} Monthly Operator’s Update		-      9:30 a.m.
Armand Vallotton	
Phil Dorn			} Samson Engineering			-    10:15 a.m.
Troy Hughes			   Lagoon	  
John McEntee		} Various Planning Manners		-    11:00 a.m.
		Conditional Use Hearing	} #CU04-19-GSC (Mooney)			-    11:00 a.m.
		Variation Use Hearing	} #V10-19-GSC (Mooney)			-    11:05 a.m.		
RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on April 10, 2019, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council give second reading to By-law #61 – (Speed Limits By-law).

RESOLVED that the Council give third reading to By-law # 61 – (Speed Limits By-law) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give second reading to By-law #62 – (Schools and Municipal Tax Levy for Fiscal Year 2019).
			
		RESOLVED that the Council give third reading to By-law #62 – (Schools and Municipal 			Tax Levy for Fiscal Year 2019) and that it be signed by the Mayor and Administrator, 			sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2019 accounts from cheque #20190361 to and including cheque #20190453 as fully detailed to Council by the Interim Chief Financial Officer.

RESOLVED that the Council accept as information the financial report for the period ending April 30, 2019, as presented by the Interim Chief Financial Officer. 

RESOLVED that the Council renew its Certificate of Insurance Coverage for the period April 1, 2019, to April 1, 2020, under the A.M.M. Municipal General Insurance Program through the insurance brokerage firm of Western Financial Group Insurance Solutions and thereby pay the respective premium (including Manitoba Retail Sales Tax) which is based on coverage and values specified in Certificate Number AMM 253 T.

WHEREAS in 2014 the provincial government forced municipalities with populations under 1,000 residents to amalgamate;

AND WHEREAS assessment values are substantially different between rural and urban properties that mill rate equalization cannot be fairly adjusted;

AND WHEREAS municipalities were only given the option of implementing LUD’s or Special Services, both substantial administrative costs;

AND WHEREAS the Province has initiated the Red Tape Reduction Program to aid municipalities;
NOW THEREFORE BE IT RESOLVED that the AMM lobby the Province of Manitoba to amend The Municipal Amalgamations Act to allow municipalities to maintain differential mill rates. 

RESOLVED that the Council contract the services of Insituform of Winnipeg, Manitoba for the sewer lining of:

•	Approximately 114 metres of sewer line on Cochrane Street between Warwick Avenue and Murray Avenue;

•	Approximately 20 metres of sewer line across the intersection of Cochrane Street and Murray Avenue;

•	Approximately 129 metres of sewer line on Cochrane Street between Murray Avenue to the manhole at the end of the line (H&L Motors);

•	Approximately 174 metres of sewer line on Broadway Street between Warwick Avenue and Donald Avenue;

Plus an Insituform mobilization fee, a Unijet mobilization fee, a service connection reinstatement fee plus applicable taxes as outlined in their service proposals dated February 7, 2019, and April 30, 2019.                       	

RESOLVED that the Council contract the services of Fort Distributors of St. Andrews, Manitoba, for the application of dust control (magnesium chloride) in Glenboro in the summer of 2019.

At the duly called Public Hearings held at 11:00 a.m. and 11:05 a.m. regarding 	Conditional Use #CU04-10-GSC and Variation Use #V10-19-GSC, Mr. James Barr 	of 	Glenboro, Manitoba, was in attendance. No prior objections were received.

RESOLVED that the Council do now convene as a Conditional Use and Variation Use Board and conduct the noted Public Hearings regarding Conditional Use Application #CU04-19-GSC and Variation Use Application #V10-19-GSC and reconvene the regular meeting following the completion of the Public Hearings.

WHEREAS Gordon & Eileen Mooney, owners of the property legally described as PT SE 16-7-16WPM in the Municipality of Glenboro South Cypress and located approximately ¼ mile north of PTH No. 2 on the west side of Road 93W, applied to Council for approval of a Conditional Use Order under Zoning By-law No. 1485, Part IV, Section 6, Table IV-I (USE) in order to:

	Purpose:	Establish a 12.92 acre Single Family Rural Non-Farm 					Dwelling site in an AG-Agricultural General Rural District.

And after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 8th day of May, 2019, approved the said application.

Approval is given subject to the following conditions:
	
	Approval of the Order is a condition of Subdivision Application No. 4187-	19-8064.

Approval shall expire if not acted upon within 12 months of the date of making.

WHEREAS Gordon & Eileen Mooney, owners of the property legally described as PT SE 16-7-16WPM in the Municipality of Glenboro South Cypress and located approximately ¼ mile north of PTH No. 2 on the west side of Road 93W, applied to Council for approval of a Variation Use Order under Zoning By-law No. 1485, Part IV, Section 6, Table IV-II (BULK) in order to vary the established requirements as follows:

	From:		Maximum parcel size of 10.0 acres for a Single Family 				Rural Non-Farm Dwelling site in an AG-Agricultural General 				Rural District.

			And minimum front yard setback of 125.0 feet for an 				accessory structure on a Rural Non-Farm Dwelling site. 

	To:		Maximum parcel size of 12.92 acres.

			And minimum front yard setback of 18.0 feet.

	Purpose:	To allow for the subdivision of an existing farm yard site to 				be used as a private residential parcel.

And after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 8th day of May, 2019 approved the said application.

Approval is given subject to the following conditions:

	Approval of this Order is a condition of Subdivision Application No. 4187-	19-8064.

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that the Council enter into a cost shared agreement with Manitoba Infrastructure for the replacement of 2 community service signs on Highway #5.

RESOLVED that the Council approve the request from Cypress Colony – Sandy Bank Holding Company, Cypress River, Manitoba, for the installation of an electrical service line under Road 74W from SE 22-7-13W to SW 23-7-13W subject to a Road Crossing Easement Agreement between the applicant and Council and compliance with the Municipal Irrigation Policy.

RESOLVED that the Council obtain a membership with the Southwest Regional Caucus.

		RESOLVED that the Council accept, with regret, the resignation of Equipment 			Operator Brad Smith.

WHEREAS the Municipality’s Public Works Department is currently short-staffed due to an employee resignation;

NOW THEREFORE BE IT RESOLVED that the Council appoint James Mayner of Glenboro, Manitoba, as the Interim Waste Transfer Station Operator and General Labourer.

AND FURTHER BE IT RESOLVED that Charles Radford be appointed as Interim Equipment Operator and General Labourer.

RESOLVED that the Council enter into an agreement with Safety Services Manitoba as per their correspondence of April 25, 2019.

RESOLVED that the Council authorize a grant to the Glenboro Minor Baseball for improvements to the facility as per their letter of May 6th, 2019;
AND FURTHER BE IT RESOLVED that the Glenboro Recreation Facilities Reserve Funds be utilized for same.

RESOLVED that the Council do now adjourn at 4:38 P.M. to convene again at the next regular scheduled meeting of Council to be held on Wednesday, June 12, 2019, at 8:30 A.M.