Minutes of the eighth regular meeting of the 2018/2019 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, June 12, 2019.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer Chief Administrative Officer Darren J. Myers, Interim Chief Financial Officer Estelle J.  Thornson, Chief Financial Officer Maureena R. McPhail, and Administrative Office Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Armand Vallotton		} Monthly Operators’ Update 		-     9:30 a.m.
Allan Bartram				 
Amy Denbow			} Assessment Branch			-    10:15 a.m.
				   2020 Municipal Re-Assessment
John McEntee		} Various Planning Manners		-    11:00 a.m.
Variation Hearing		} #V13-19-GSC (Stockton Hall)		-    11:05 a.m.
Neil Zalluski			} Assiniboine Hills Conservation District -    11:40 a.m.
Phil Dorn			} Samson Engineering Lagoon		-      1:00 p.m.
Jessica Vallotton		  Proposal
Eric Thiessen

RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on May 8, 2019, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council authorize the payment of fiscal year 2019 accounts from cheque #20190453 to and including cheque #20190582 as fully detailed to Council by the Interim Chief Financial Officer.

RESOLVED that the Council accept, as information, the financial report for the period ending May 31, 2019, as presented by the Interim Chief Financial Officer.
			
RESOLVED that the Council terminate their current contract with Manitoba Water Services Board pertaining to the Glenboro Lagoon Project, signed July 26, 2016;

AND FURTHER BE IT RESOLVED that the Council enter into an agreement with Samson Engineering of Brandon, Manitoba, for the provision of engineering services pertaining to the upgrading of a new lagoon in Glenboro, as per their proposal of June 12, 2019, in order to meet provincial standards.
			
RESOLVED that the Council authorize Manitoba Transportation & Government Services to apply a dust control product (approximately 2,400 litres of calcium chloride) onto 450 metres (approximately 1,475 feet length) of Provincial Road #530, along the Hamlet of Treesbank;

AND FURTHER BE IT RESOLVED that the Municipality of Glenboro South Cypress accepts no responsibility for the effectiveness of the dust control chemical
	At the duly called Public Hearing held at 11:05 a.m. regarding Variation Use 	Application #V13-19-GSC, Mr. Thomas Outhwaite and Ms. Lynn Angus were in 	attendance. Mr. Outhwaite gave a presentation outlining the Stockton 	Community Hall Project.  No prior objections were received.

RESOLVED that the Council do now convene as a Variation Use Board and conduct the noted Public Hearing regarding Variation Use Application #V13-19-GSC and reconvene the regular meeting following the completion of the Public Hearing.

WHEREAS Thomas Outhwaite, applicant for Stockton Community Centre, owners of the property legally described as Lot 17, Block 2, Plan 388 MLTO in the Municipality of Glenboro South Cypress and located at No. 31 McLaughlin Street in Stockton, MB, applied to Council for approval of a variation under Zoning By-law No. 1485, Part V, Section 8, Table V-II (Bulk) and note (b(ii)) in order to vary the established requirements as follows:

	From:		Minimum site width of 100 feet for a Community Hall in a 				GD District.
			Minimum site area of 20,000 sq. ft. for a Community Hall in 			a GD District.
			Minimum front setback of 30 feet for a Community Hall in a 			GD District.
			Minimum side setback of 10 feet for a Community Hall in a 				GD District.
			Minimum corner setback of 20 feet for a Community Hall in 				a GD District.
	
	To:		Minimum site width of 50 feet.
			Minimum site area of 6,000 sq. ft.
			Minimum front setback of 18 feet.
			Minimum side setback of 6 feet.
			Minimum corner setback of 16 feet.

	Purpose:	To allow for the construction of a 28’ wide x 19’ deep one 				story addition on the front of an existing 28’ wide x 48’ long 			Community Hall.	

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on the 12th day of June, 2019, approved the said application.

Approval is given subject to the following conditions:

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that the Council approve the Manitoba Sustainable Development – Water Stewardship and Biodiversity Division application submitted by the applicant Clark Leachman of Wawanesa, Manitoba, for the construction of a retention structure on SE 31-7-16W in the Municipality of Glenboro South Cypress as detailed in an application forwarded by the Assiniboine Hills Conservation District on behalf of the applicant, subject to the following conditions:

That approval and licensing of the project be obtained from Manitoba Sustainable Development – Manitoba Stewardship and Biodiversity Division and that all regulatory requirements from same be met.

RESOLVED that the Council support the John Tosh Memorial Celebrity Golf Tournament, being held August 9, 2019, at the Glenboro Golf and Country Club, by sponsoring 3 holes. 

RESOLVED that the Council award an academic scholarship for the most deserving year 2019 graduating class student from the Glenboro School who enters post-secondary education in Agriculture or Human Ecology or enters a recognized community college and also award an academic scholarship for the most deserving year 2019 graduating class student from the Wawanesa School who enters post-secondary education in Agriculture or Human Ecology or enters a recognized community college.

RESOLVED that the Council do now adjourn at 4:40 p.m. to convene again at the next regular scheduled meeting to be held on Wednesday, July 10, 2019, at 8:30 a.m.