Minutes of the eleventh regular meeting of the 2018/2019 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, September 11, 2019.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors, Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Chief Financial Officer Maureena R. McPhail and Administrative Office Clerk Donna M. Fillion.

Mayor Trevor Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Allan Bartram		} Monthly Operators’ Update		-      9:30 a.m.
Armand Vallotton		}
Travis Whitlock		} Enbridge Line 3 Replacement Update	-     10:20 a.m.
Gary Smith			} Commissionaires By-law Enforcement	-     10:40 a.m.
John McEntee		} Cypress Planning District 		-     11:10 a.m.
		
RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on August 14, 2019, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council authorize the payment of fiscal year 2019 accounts from cheque #20190783 to and including cheque #20190879 as fully detailed to Council by the Chief Financial Officer.

RESOLVED that the Council accept as information the financial report for the period ending August 31, 2019, as presented by the Chief Financial Officer. 

		The following resolution was defeated. 

WHEREAS the Province of Manitoba has no obligation to even consider applications from non-profit organizations for the Investing in Canada Infrastructure Program grant application as evidenced by the lack of the provincial contribution to populate the on-line application when applied for as a non-profit; and

WHEREAS the Regional Manager for Westman Recreation and Regional Services advised the Glenboro Rink Committee that this application would be more successful if the Municipality owned the New Recreation Facility; and

WHEREAS a potential influx of 6 million dollars in infrastructure spending would be more prudently managed by our publicly paid administrative employees versus a dynamic volunteer base;

NOW THEREFORE BE IT RESOLVED that the Municipality of Glenboro South Cypress do apply as owners of the New Recreation Facility proposed by the Council-appointed New Facility Building Committee.

RESOLVED that the Council authorize the Public Works Department to construct a private lane from Railway Avenue to SW 10-7-14 as per the request received from Gudrun and Trevor Mowat subject to applicable municipal policies.

RESOLVED that the Council enter into an agreement with ProductCare Recycling for the establishment of a collection depot for used paint containers at the Glenboro Waste Disposal Grounds and Transfer Station.

RESOLVED that the Council accept, with regret, the resignation of Charles Radford as Waste Disposal Ground Supervisor and Interim Seasonal Equipment Operator effective September 20, 2019.
RESOLVED that the Council contract the services of the Commissionaires for municipal by-law enforcement issues on an “On-Call Program” contract.

RESOLVED that Council approve the revised Road Crossing Application No. RC-08-19 GSC, submitted by Hutterian Broadband Network Inc. (HBNI) and third party MIBIDA Inc., of Glenboro, Manitoba, on August 15, 2019, for the installation of a fiber optic cable from Wawanesa to Millshof Colony on the east side of Road #87W, along Municipal Right of Way  and crossing municipal roads at the following intersections: (see attached map for details)
	
-	Road 39N at Road 87W
-	Road Allowance 40N at Millshof Angle Road
-	Road 86W at Millshof Angle Road
-	Road 41N to SW 35-7-15W

Subject to the following conditions, HBNI will:

-	Acquire a Development Permit from Cypress Planning District;
-	Enter into Road Easement Agreements between the applicants and Council;
-	Comply with “Section 2: Road Crossings” and “Section 3: Municipal Right of Ways” of the Municipal Irrigation Policy;
-	Acquire permission from Manitoba Infrastructure for installation along PTH #2;
-	HBNI lines must be bored underneath any existing water and electrical lines;
-	Contact Chad Berry of Under/Over the Hill Farms for the location of their lines crossing Road 87W;
-	Contact “Call Before You Dig” and Westman Communications for other possible utilities along the route;

AND FURTHER BE IT RESOLVED that the Municipality will take absolutely no responsibility for damage that may be caused to any Third Party property (driveways) or to the HBNI infrastructure at any future date and will be held blameless.

RESOLVED that the Council authorize Chief Financial Officer Maureena McPhail to attend the Muniware Training Event being held in the fall of 2019.

RESOLVED that the Council host the AMM Executive and Western District Directors on October 29, 2019, as per their request of August 29, 2019.

RESOLVED that the Council do now adjourn at 1:30 p.m. to convene again at the next regular scheduled meeting to be held on Wednesday, October 9, 2019, at 8:30 a.m.