Minutes of the second regular meeting of the 2019/2020 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, December 11, 2019.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Walter R. Cullen, Richard J. Hunt, Tracy L. Rimmer, Interim Chief Financial Officer Estelle Thornson and Administrative Clerk Donna Fillion. 

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Allan Bartram		 } Monthly Operator’s Update
Armand Vallotton		 } 					    -      9:30 a.m.
John McEntee	 } Cypress Planning District	    -    10:15 a.m.
Bob Hyshka/Rick Gudnason } Manitoba Infrastructure		    -    12:00 p.m.

RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on November 13, 2019 be taken as read and approved, all statutory requirements having been fulfilled.
							
RESOLVED that the Council give first reading to By-law #65 (Agricultural Grounds Assessment Reclassification By-Law).

Resolved that the Council adopt the Charitable Donations Policy as presented at today’s meeting
	
RESOLVED that the Council authorize the payment of fiscal year 2019 accounts from cheque # 20191091 to and including cheque # 20191219 as fully detailed to Council by the Interim Chief Financial Officer. 

RESOLVED that the Council accept as information the financial report for the period ending November 30, 2019, as presented by the Interim Chief Financial Officer.

RESOLVED that the Council authorize the cancellation of Taxes and Debts for 2019 attached hereto and marked Schedule “A”.

RESOLVED that the Council apply to the Province of Manitoba for 50%  funding for the cost of an engineering study for street paving and drainage improvements on Broadway Street and Railway Avenue in Glenboro.
	
	WHEREAS the Glenboro Minor Sports Baseball Committee has applied to the Building Small Communities Grant Program for funding to replace the infield on the west diamond, install scoreboards, purchase a UTV and install an iron filter, water softener and water bottle fill station at the S.A. Oleson Field in Glenboro;

	AND WHEREAS should their application for funding be approved the Baseball Committee will be responsible for providing fifty percent of the project costs;

	NOW THEREFORE BE IT RESOLVED that the Council approve the request made by the Glenboro Minor Sports Baseball Committee whereby the Municipality will provide a short term loan, to be repaid in full to the Municipality, said amount representing the one half contribution that the Baseball Committee is responsible for as per the terms and conditions listed in the Building Small Communities Grant Program;

	AND FURTHER BE IT RESOLVED that the Municipality will manage the revenues and expenses for said project and that an Accounts Receivable be created for this project.

RESOLVED that the Council authorize the purchase of an 8.5 foot x 18 foot trailer from Penner Trailers of Winnipeg, Manitoba, for the purpose of mounting the sewer equipment on. 

		RESOLVED that the Council go In Camera to discuss a personnel issue and 		that all matters discussed will be kept confidential.

RESOLVED that the Council return to regular session from the In Camera session.
										
RESOLVED that the Council enter into an agreement with Manitoba Infrastructure for snow removal in the Village of Glenboro from December 5, 2019, to March 31, 2020.

RESOLVED that the Council officially appoint the following person as a member of the Glenboro South Cypress Fire Department for the period December 11, 2019, to November 13, 2020:

	Quinn Clemis

	RESOLVED that the Council authorize the continued rental of an apartment suite located at 110 Duncan Street in Glenboro, in 2020; said suite to be utilized for temporary housing of health care, pharmacy professionals and other municipal purposes; 
	
	AND FURTHER BE IT RESOLVED that the Prairie Mountain Health Authority and the Glenboro Pharmacy be invoiced monthly for their portion of the expenses to be paid on a “per night” basis.

RESOLVED that the Council adopt the revised Municipal Employee Policy, effective January 1, 2020.

RESOLVED that the Council appoint the following staff for the year 2020 at the salaries listed in Schedule “B” and subject to further terms and conditions of employment in accordance with the Municipality of Glenboro South Cypress Employee Policy:

		Rural Foreman Allan Bartram
		Urban Foreman Armand Vallotton
		Equipment Operator Matthew Neale
		Equipment Operator Paul Wilton
		Transfer Station Supervisor/Utility Person Bryce Ryland
		Administrative Clerk Donna Fillion
		Administrative Office Clerk Trisha Remillard
		Part-time Clerical Assistant Abby Wytinck
		Part-time Clerical Assistant Rhonda Berry
		Chief Financial Officer Maureena McPhail
		Chief Administrative Officer Darren Myers
		Interim Chief Financial Officer Estelle Thornson
		Stockton Ferry Operator Herby Hutlet

RESOLVED that the Council do now adjourn at 2:50 p.m. to convene again at the next regular scheduled meeting to be held on Wednesday, January 8, 2020, at 8:30 a.m.