Minutes of the third regular meeting of the 2019/2020 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, January 8, 2020.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Interim Chief Financial Officer Estelle J. Thornson and Administrative Office Clerk Donna M. Fillion.

Regrets: Richard J. Hunt

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Armand Vallotton		} Monthly Operators’ Update		-     9:30 a.m.
Al Bartram, Paul Wilton
Brett Morton			} John Deere					-     9:45 a.m.
Mitch Kaminsky		} CAT Toromont				-   10:00 a.m.
Tim Oliver			} Municipal Waste Management		-   10:15 a.m.
Shawn Samels		
Steve Nelson			} H & L Motors				 -   11:00 a.m.
John McEntree		} Cypress Planning Matters			-   11:00  a.m.
		
RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on December 11, 2019, be taken as read and approved, all statutory requirements having been fulfilled.
						
RESOLVED that the Council give second reading to By-law #65 – (Agricultural Grounds Assessment Reclassification By-law).

RESOLVED that the Council give third reading to By-law #65 – (Agricultural Grounds Assessment Reclassification By-law) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give first reading to By-law # 66 - (Repealing By-law #653 of the former Village of Glenboro – Former CPR Water Tower Designation).

RESOLVED that the Council give first reading to By-law #67 - (CAO Appointment).

RESOLVED that the Council authorize the payment of fiscal year 2019 accounts from cheque #20191220 to and including cheque #20191246 and accounts from cheque #20200001 to and including cheque #20200035 as fully detailed to Council by the Interim Chief Financial Officer.

RESOLVED that the Council authorize the payment of fiscal year 2020 accounts from cheque #20191247 to and including cheque #20191255 as fully detailed to Council by the Interim Chief Financial Officer.		

	RESOLVED that the Council accept as information the financial report for the 		period ending December 31, 2019, as presented by the Interim Chief Financial 		Officer.

RESOLVED that the Council authorize the purchase of a new 2020 CAT Model 150AWD Motor Grader, c/w a 6 year / 7500 hour extended warranty, from Toromont CAT of Brandon, Manitoba, with the trade-in of a used 2013 Caterpillar 160M Motor Grader serial # B9E00910 with wing, at and for the agreed to net purchase price, and as per further particulars specified in the January 6, 2020, sales agreement.

WHEREAS it is deemed that providing custom work services with municipal equipment on an “as requested – as available” basis at “above cost” rates to municipal ratepayers and residents has been most beneficial to the Municipality and its ratepayers;

NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Glenboro South Cypress offer, to its ratepayers and residents, municipal custom work services, in the year 2020, specifically gravel hauling, grading, bulldozing, mowing and snowclearing;

AND FURTHER BE IT RESOLVED that the Council adopt the noted rental rates and conditions for the year 2020, for specified municipal equipment, labour, and aggregate materials as set out in Schedule A-2020, attached hereto and forming part of this resolution;

AND FURTHER BE IT RESOLVED that the said rates be revisited if or when fuel prices significantly increase.

RESOLVED that the Council accept the recommendation put forth by the Glenboro South Cypress Weed District Board to disband and that the Municipality assume control over the operation of this service henceforth.

RESOLVED that the Council renew its memberships with the following organizations and hereby authorize payment of the respective 2020 membership fees:

-	Association of Manitoba Municipalities
-	Federation of Canadian Municipalities
-	Manitoba Municipal Administrators Association
-	Glenboro Community Development Corporation
-	Manitoba Good Roads Association
-	Southwest 2011 Flood Strategy Committee
-	Western Canada Water Association
-	Manitoba Water and Wastewater Association
-	Recreation Connections Manitoba
-	Southwest Municipal Caucus
-	Emergency Coordinators Association

										“carried”

		Prior to the following resolution, Councillor Walter R. Cullen excused himself from the 		meeting citing a personal interest in the following matter.

RESOLVED that the Council provide remuneration to the Millford, Skaholt and Glencoe Cemetery Sextons.

Councillor Walter R. Cullen returned to the meeting.

		WHEREAS Section 365(2) of the Municipal Act provides that Council may in any 			year designate the immediately preceding year, or any earlier year, as the 			year for which properties, the taxes in respect of which are in arrears for the 			year, must be offered for sale by auction to recover the tax arrears and costs; 

NOW THEREFORE BE IT RESOLVED that the designated year for which properties in arrears be offered for sale by auction, be 2019 (meaning all properties with outstanding taxes from the year 2018 or prior);

		AND FURTHER BE IT RESOLVED that pursuant to By-law #8 of the Municipality 			of Glenboro South Cypress, Taxervice Inc. be appointed to conduct tax sales 			for the Municipality of Glenboro South Cypress;

		AND FURTHER BE IT RESOLVED that pursuant to By-law #8 of the Municipality 			of Glenboro South Cypress, Donna Zinkiew, General Manager of Taxervice Inc., 			be appointed Tax Sale Manager for the Municipality of Glenboro South Cypress;

		AND FURTHER BE IT RESOLVED that in accordance with Section 363(1) of the 			Municipal Act, “costs” shall be the actual costs incurred by Taxervice for each 			parcel listed for the 2020 Tax Sale;

		AND FURTHER BE IT RESOLVED THAT THE 2020 Municipality of Glenboro South 			Cypress Sale be conducted on Thursday, November 12, 2020, at 2:00 p.m. at 			the Municipality of Glenboro South Cypress Administrative Office located at 			618 Railway Avenue, Glenboro, Manitoba.	

RESOLVED that the Council authorize the Chief Administrative Officer, in accordance with Regulation #53/97 of the Municipal Act, to destroy forthwith, in an appropriate fashion, all such out-dated and obsolete Village of Glenboro and Municipality of Glenboro South Cypress records and documents as specified in the listing attached hereto and marked as Schedule “B”.

RESOLVED that the Council authorize all members of Council to attend any Association of Manitoba Municipalities, Manitoba Good Roads Association, Emergency Measures Organization, Recreation Connections or government sponsored convention, seminar, meeting or workshop in 2020 with remuneration and expenses to be paid in accordance with municipal approved rates.

RESOLVED that the Council authorize all municipal staff to attend any Manitoba Municipal Administrator’s Association, Association of Manitoba Municipalities, Municipal Employees Benefits Program, Manitoba Good Roads Association, Manitoba Water and Wastewater Association, Emergency Measures Organization, Muniware or government sponsored convention, seminar, meeting or workshop in 2020 with remuneration and expenses to be paid in accordance with municipal approved rates.

RESOLVED that the Council permanently forgive the rent on the current location of the library in Glenboro to the Western Manitoba Regional Library.

RESOLVED that the Council authorize Municipal Emergency Coordinator Garth McIntyre to purchase a new computer for the Emergency Operations Center.

RESOLVED that the Council become a silver sponsor for the rodeo being held in Glenboro, July 4, 2020.

RESOLVED that the Council do now adjourn at 1:24 p.m. to convene again at the next regular scheduled meeting to be held on Wednesday, February 12, 2020, at 8:30 a.m.