Minutes of the fourth regular meeting of the 2019/2020 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, February 12, 2020.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Walter R. Cullen, Tracy L. Rimmer, Richard J. Hunt, Chief Administrative Officer Darren J. Myers, and Administrative Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Paul Wilton 	 		} Monthly Operators’ Update	
Armand Vallotton		 						-     9:30 a.m.
Darlene Lamoureux		} Manitoba Conservation – Park Manager
Jennifer Bryson		  Programs Coordinator			-   10:30 a.m.
John McEntee		} Various Planning Matters	 	 	-   10:30 a.m.

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on January 8, 2020, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council give second reading to By-law #66 - (Repealing By-law #653 of the former Village of Glenboro – Former CPR Water Tower Designation).

RESOLVED that the Council give third reading to By-law #66 – (Repealing By-law #653 of the former Village of Glenboro Former - CPR Water Tower Designation), and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give second reading to By-law #67 – (CAO Appointment).

RESOLVED that the Council give third reading to By-law #67 – (CAO Appointment) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give first reading to By-law #68 - (Designated Officer By-law).

Resolved that the Council adopt the Communications Policy as presented at today’s meeting.

RESOLVED that the Council authorize the payment of fiscal year 2019 accounts from cheque #202000043 to and including cheque #202000048, and from cheque #202000058 to and including cheque #202000072, as fully detailed to Council by the Administrative Assistant.

RESOLVED that the Council authorize the payment of fiscal year 2020 accounts from cheque #202000036 to and including cheque #202000042, and from cheque #202000049 to and including cheque #202000057, and from cheque #202000073 to and including cheque #202000145, as fully detailed to Council by the Administrative Assistant.

RESOLVED that the Council accept as information the financial report for the period ending January 31, 2020, as presented by the Administrative Assistant.
	
RESOLVED that the Council hold a special meeting on March 17, 2020, at 7:00 p.m. to set and adopt the Budgeted Operating Expenditures for fiscal year 2020;

AND FURTHER BE IT RESOLVED that in compliance with Section 162(2) of The Municipal Act, the Council of the Municipality of Glenboro South Cypress hold a Public Hearing on April 8, 2020, at 10:15 a.m. in the Glenboro South Cypress Fire Hall at Glenboro, Manitoba, for the purpose of presenting its Financial Plan for fiscal year 2020 and subsequently giving any person who wishes, opportunity to make representation, ask questions or register an objection to the Financial Plan so presented.

RESOLVED that the year 2020 Spring Road Restrictions for designated municipal roads/streets, within the limits of the Municipality of Glenboro South Cypress, will commence on or before March 9, 2020; (actual implementation date dependent on weather conditions) and shall remain in effect for a period of up to 12 weeks, as determined by Council;

The following specified municipal roads/streets, lying within the Municipality, which are classified as a “B Highway”, shall be weight restricted, when so posted, to 65% of normal axle loads;

1.5 miles of public road lying within Sections 3 and S ½ 10; Township 7; Range 14 WPM, referred to as the I.P.L. (Pipeline) Road, and

½ mile of public road lying within Section W ½ 10; Township 7; Range 14 WPM from the intersection of Miles Street and Railway Avenue west to Municipal Road #81 West, referred to as West Railway Avenue, and

3 miles of Public Road #41 North lying directly north of Section 25 and 26; Township 7; Range 14 WPM and directly north of Section 30; Township 7; Range 13 WPM, and
 
7 miles of Public Road #78 West from P.T.H. #2 to Municipal Road #45 North;

With the exception of the above noted roads, all other municipal roads/streets, within the limits of the Municipality, will not be subject to spring weight restrictions.
	
RESOLVED that the Council authorize Mayor Trevor Drinkwater to sign a two-year lease agreement for the stockpile site with Manitoba Infrastructure and Transportation for the stockpiling of aggregate on municipal property located at NW 7-7-16W at the junction of P.T.H. #2 and P.T.H. #18, as per the terms and conditions noted in said agreement effective January 1, 2020, to December 31, 2021.

RESOLVED that the Council enter into a “Grant of Gravel Rights” agreement extension with Shirly and Craig Bell for the provision of gravel and access to their gravel pit located at SW 10-8-16W as per the terms and conditions negotiated in said contract.

RESOLVED that the council send out a Request for Quotations for the demolition of the following properties acquired via Tax Sale, November 14, 2019:

-	Lot 12, Block 24, Plan 755
-	Lot 7, Block 12, Plan 460

RESOLVED that the Council adopt the revised Emergency Response Plan as prepared by Emergency Response Coordinator Garth McIntyre.

RESOLVED that the Council authorize the purchase of two APX 2000 Model 3 portable radios from Gene’s Electric of The Pas, Manitoba, to replace Fleetnet radios that will not be compatible on the provincial Public Safety Communications Service System through BellMTS later this year.

RESOLVED that Shane Jonsson be appointed as Seasonal Weed District Supervisor for the Municipality of Glenboro South Cypress for the 2020 season.

RESOLVED that Weed District Supervisor Shane Jonnson’s wage, benefits package and cell phone allowance be approved as per the recommendations of the former Glenboro South Cypress Weed District Board, as negotiated at the December 6, 2019, meeting.

RESOLVED that the Council authorize a grant to the Shock Trauma Air Rescue Society (STARS Air Ambulance).

RESOLVED that the Council become a Gold Sponsor for the Female Bantam “A” Hockey Provincials taking place in Glenboro, February 28 – March 1, 2020.

RESOLVED that the Council authorize the sale of its Municipal Land Ownership Maps at the following rates during the 2020 year:

1” per mile coloured			- $25.00 per map
1” per mile black and white		- $20.00 per map

AND FURTHER BE IT RESOLVED that the Council set the following rates for photocopying with the Municipal Office photocopier:
			
			- $.20 cents per black and white copy
			- $.50 cents per colour copy
			- $.50 cents per first page faxed and $1.00 for 2-20 pages.
									
RESOLVED that the Council purchase a Pre-Authorized User Gate & Door entry system for the Weed District Office from Text2Car as per their November 28, 2019 estimate.

RESOLVED that the Council authorize Manitoba Conservation and Climate to place a 12” x 18” sign one half mile east of the junction of Road 48N and 95W as per their request dated February 4, 2020;

AND FURTHER BE IT RESOLVED that the Public Works Staff approve the placement of the sign prior to its installation.

RESOLVED that the Council do now adjourn at 3:33 p.m. to convene again at the next regular scheduled meeting to be held on Wednesday, March 11, 2020, at 8:30 a.m.