Minutes of the seventh regular meeting of the 2019/2020 Council of the Municipality of Glenboro South Cypress held at Rimmer Technologies, 504 Railway Avenue in Glenboro, Manitoba, on Wednesday, May 13, 2020.
 
Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Interim Chief Financial Officer Estelle J. Thornson and Administrative Office Clerk Donna M. Fillion.
 
Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.
 
There were no delegations for this meeting.    
 
RESOLVED that the Council adopt the agenda as amended.
 
RESOLVED that the minutes of the last regular meeting of Council held on April 8, 2020, be taken as read and approved, all statutory requirements having been fulfilled.
 
RESOLVED that the Council give second reading to By-law #71 – (Schools and Municipal Tax Levy for Fiscal Year 2020).
 
RESOLVED that the Council give third reading to By-law # 71 – (Schools and Municipal Tax Levy for Fiscal Year 2020) and that it be signed by the Mayor and Administrator, sealed and delivered.
 
RESOLVED that the Council give first reading to By-law #72 – (Drainage By-law).
 
RESOLVED that the Council approve the Municipal Employee Complaint and Grievance Policy as presented at today’s meeting.
 
RESOLVED that the Council authorize the payment of fiscal year 2020 accounts from cheque #202000333 to and including cheque #202000407 as fully detailed to Council by the Interim Chief Financial Officer.
 
          RESOLVED that the Council accept as information the financial report for the           period ending April 30, 2020, as presented by the Interim Chief Financial           Officer. 
 
RESOLVED that the Council renew its Certificate of Insurance Coverage for the period April 1, 2020, to April 1, 2021, under the A.M.M. Municipal General Insurance Program through the insurance brokerage firm of Western Financial Group Insurance Solutions and thereby pay the respective premium (including Manitoba Retail Sales Tax) which is based on coverage and values specified in Certificate Number AMM 253 U.
 
WHEREAS, in accordance with Section 173(1) of The Municipal Act, Council may, by resolution, borrow money for operating expenses during a fiscal year, but the amount borrowed must not exceed the amount collected in taxes and grants-in-lieu of taxes in the previous fiscal year;
 
AND WHEREAS, the taxes to be collected in 2019 which was over 99% has been collected to date;
 
AND WHEREAS, Council deems it expedient to borrow on a line of credit for operating expenses  for the fiscal year 2020;
 
THEREFORE BE IT RESOLVED that the Council of the Municipality of Glenboro South Cypress approve a 2020 operating line of credit;
 
AND FURTHER BE IT RESOLVED that all taxes levied by the Corporation for the present year be and they are hereby pledged, hypothecated, mortgaged, transferred and assigned to the Credit Union as security for said load and interest thereon and are charged as a first charge with repayment of such loan and interest;
 
AND FURTHER BE IT RESOLVED that the allocation of said funds so applied for, be extended as follows:
-      GSOW Handi-Transit 
-      Glenboro Rink Committee Inc. 
-      Glenboro Community Development Corporation 
-      Glenboro Gaiety Theatre 
 
AND FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Officer are authorized to do all things necessary to implement this line of credit at the Westoba Credit Union on behalf of the Municipality.
 
RESOLVED that the Council ratify the repairs to one of the main life station pumps in Glenboro by Contec Projects of Winnipeg, Manitoba, as per their estimate received May 5, 2020.
 
RESOLVED that the Council contract the services of Insituform of Winnipeg, Manitoba, for the sewer lining of:
 
•         Approximately 154 metres of sewer line on Lyall Street between Donald Avenue and Warwick Avenue;
 
•         Approximately 154 metres of sewer line on James Street between Railway Avenue and Donald Avenue;
 
•         Approximately 156 metres of sewer line on Cochrane Street between Railway Avenue and Donald Avenue;
 
Plus an Insituform mobilization/demobilization fee, a Unijet mobilization/demobilization fee, a service connection reinstatement fee per unit plus applicable taxes as outlined in their service proposal dated March 13, 2020.                                 
 
RESOLVED that the Council contract the services of Fort Distributors of St. Andrews, Manitoba, for the application of dust control (magnesium chloride) in Glenboro, in the summer of 2020.
          
RESOLVED that the Council authorize Manitoba Transportation & Government Services, in the spring of 2020, to apply a dust control product (approximately 2,400 litres of calcium chloride) onto 450 metres (approximately 1,475 feet length) of Provincial Road #530, along the hamlet of Treesbank;
 
AND FURTHER BE IT RESOLVED that the total cost of this application be paid by the Municipality;
 
AND FURTHER BE IT RESOLVED that the Municipality accepts no responsibility for the effectiveness of the dust control chemical.
 
RESOLVED that the Council approve the request put forth by the Glenboro Area Foundation for the placement of a 4 foot by 8 foot community service sign, to be located on private property, as per further details received via their letter of April 24, 2020.
 
RESOLVED that the Council accept the quotation received from Bjorn Enterprises of Glenboro, Manitoba for the renovations to the washroom of the Glenboro South Cypress Regional Library as per the quote received May 8, 2020.
          
RESOLVED that the Council authorize the Chief Administrative Officer, in accordance with Regulation #53/97 of the Municipal Act, to destroy forthwith, in an appropriate fashion, all such out-dated and obsolete Village of Glenboro and Rural Municipality of South Cypress records and documents as specified in the listing attached hereto and marked as Schedule “A.”
 
WHEREAS the main commercial routes within most communities are Designated Roadways “DR” routes owned by the Province of Manitoba;
 
AND WHEREAS Manitoba Infrastructure has traditionally, in the past, been responsible for the repair and maintenance of said “DR” routes;
 
AND WHEREAS, from time to time, municipalities have chosen to access funds through the Urban Highway Fund and the Municipal Road Improvement Program to work in partnership with Manitoba Infrastructure for the repair and maintenance of said “DR” routes, said programs no longer in existence; 
 
AND WHEREAS said “DR” routes are in deplorable conditions causing unsafe conditions for traffic due to not receiving the necessary maintenance and upkeep;
 
NOW THEREFORE BE IT RESOLVED that AMM lobby Manitoba Infrastructure to improve the repair and maintenance of said “DR” routes; 
 
AND FURTHER BE IT RESOLVED that AMM lobby the provincial government to re-establish funding programs which would allow municipalities access to funding enabling the municipalities to partnership with Manitoba Infrastructure, from time to time, for the repair and maintenance of said “DR” routes.
 
RESOLVED that the Council approve the Tile Drainage Application submitted by Nextgen Drainage Solutions, on behalf of Travis Clark of Treesbank, Manitoba, as per their revised proposal of May 12, 2020, to install a tile drainage project at NW17-8-16 subject to compliance with the Municipality’s Surface Drainage Policy and including the following conditions:
 
-      That a Development Permit will be required from the Cypress Planning District for the drainage installation;
 
-      That a Drainage License / Permit and any other necessary permits pertaining to the project be obtained from the Province of Manitoba and that all provincial regulatory requirements be met;
 
-      That the landowner of NW 17-8-16, Travis Clark, be willing to enter into an agreement with the Municipality whereby the Municipality would retain the right to purchase up to 5 acres of land at market price, at a later date and, if required, for the purpose of future municipal road works.
 
RESOLVED that the Council ratify contracting the services of Redhand Ltd. of Boissevain, Manitoba, to pump down the secondary cell of the Glenboro Lagoon.
 
WHEREAS public and private property in the Municipality of Glenboro South Cypress has suffered significant damages caused by spring flooding 2020 and excessive moisture caused from an unprecedented amount of snowfall October 10-13, 2019, combined with high spring ground water levels;
 
AND WHEREAS the costs surrounding this event far exceed the resources available to the Municipality of Glenboro South Cypress and / or its ratepayers;
 
NOW THEREFORE BE IT RESOLVED that Council request that the provincial government provide Disaster Financial Assistance to both the public and private sectors in this jurisdiction.
 
RESOLVED that the Council do now adjourn at 1:11 P.M. to convene again at the next regular scheduled meeting of Council to be held on Wednesday, June 10, 2020, at 8:30 A.M.
 
                                                                   “carried”