Minutes of the ninth regular meeting of the 2019/2020 Council of the Municipality of Glenboro South Cypress held in the Glenboro Kinsmen Hall, at 900 Railway Avenue in Glenboro, Manitoba, on Wednesday, July 8, 2020.

Present at the meeting: Mayor Trevor L. Drinkwater, Councillors Tanya L. Drinkwater, Walter R. Cullen, Richard J. Hunt, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Interim Chief Financial Officer Estelle J. Thornson, and Administrative Office Clerk Donna M. Fillion.
	
Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

James Drysdale		} Public Works Supervisor			-     8:30 a.m.
John McEntee 		} Cypress Planning District			-    10:30 a.m.
		Rachel Andrews
		Dennis Friesen		} Broadway Street South			-    10:30 a.m.
		Variation Hearing		} # V05-20-GSC (D. Wytinck)		-    11:00 a.m.

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on June 10, 2020, and the minutes of a special meeting of Council held on June 23, 2020, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council authorize the payment of fiscal year 2020 accounts from cheque #202000487 to and including cheque #202000577 as fully detailed to Council by the Interim Chief Financial Officer.

RESOLVED that the Council accept as information the financial report for the period ending June 30, 2020, as presented by the Interim Chief Financial Officer.

RESOLVED that the Council accept the June 23, 2020, quote provided from Microage of Winnipeg, Manitoba, for the provision of e-mail set-ups for 7 users, municipal domain name registration and monthly exchange online – Plan 1.

RESOLVED that the Council adopt the revised Custom Machinery Rental Rates and conditions for the year 2020, for specified municipal equipment, labour, and aggregate materials as set out in Schedule A-2020, attached hereto and forming part of this resolution;

AND FURTHER BE IT RESOLVED that the said rates be revisited if or when fuel prices significantly increase.

At the Public Hearing regarding Variation Use Application #V05-20-GSC, there was no one in attendance.  No prior objections were received.

WHEREAS Dennis Wytinck, applicant for Wytinck Farms Ltd., owner of the property legally described as NW1-7-15WPM in the Municipality of Glenboro South Cypress and located approximately 4 miles southwest of Glenboro, applied to Council for approval of a variation under Zoning By-law #1485, Part IV, Section 8, Table IV-II (Bulk) in order to vary the established requirements as follows:

From:	Minimum setback for an accessory structure adjacent to a Municipal Road in an AG – Agricultural General Rural District of 125 feet.

To:	Minimum setback for an accessory structure adjacent to a Municipal Road in an AG - Agricultural General Rural District of 29 feet.

Purpose:	To allow for the construction of an addition on the side of an existing farm workshop.

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 8th day of July, 2020, approved the said application. 

Approval is given subject to the following conditions.

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that the Council list the following municipally owned property in Glenboro, acquired via tax sale, for sale with Wallis Agencies of Glenboro, Manitoba:

	110 Broadway Street	Commercial Lot 25ft x 120ft	$10,000
	306 Lyall Street		Residential Lot 50ft x 120ft	$20,000
	307 Miles Street		Residential Lot 50ft x 120ft	$20,000

AND FURTHER BE IT RESOLVED that the residential lots will be subject to a Development Agreement with the Municipality for the construction and installation of a single-family residence within three years.  If said construction begins within three years, owners will be eligible for a $10,000 rebate.

AND FURTHER BE IT RESOLVED that all transfer and legal fees for each property be the responsibility of the purchaser and must be completed within 4 months of purchase. 

RESOLVED that the Council adopt the “Surface and Tile Drainage Works Policy” as presented at today’s meeting.

WHEREAS John McEntee is retiring as Development Officer for the Cypress Planning District effective July 31, 2020;

AND WHEREAS Rachel Andrews has been hired by the Cypress Planning District to fill the void noted above;

NOW THEREFORE BE IT RESOLVED that Rachel Andrews of the Cypress Planning District be appointed as Development Officer for the Municipality of Glenboro South Cypress effective August 1, 2020.

RESOLVED that Robert Mathews, Michael Lawrence, Peter Dick, Norbert Pelland, and Keith Griffith of the Canadian Corporation of Commissionaires, Manitoba Division, be appointed as By-law Enforcement Officers for the Municipality of Glenboro South Cypress.

RESOLVED that the Council accept the proposal put forth by the Western Manitoba Regional Library (Glenboro Branch) for the placement of a no larger than 10’ x 10’ storage shed at 105 Broadway Street in Glenboro subject to the Western Manitoba Regional Library Board obtaining a Development Permit from the Cypress Planning District.

RESOLVED that the Council, in accordance with the Provincial Assessment Department’s schedule, conduct its “Board of Revision” for the 2021 property assessments, on Tuesday, November 10, 2020, at 11:00 a.m. 
	
WHEREAS rural crime continues to be a growing problem, having detrimental impacts on rural residents with respect to costs, personal safety, mental health, anxiety and other concerns;

BE IT RESOLVED to recommend that the AMM lobby the provincial and federal governments to implement more robust and effective strategies to reduce rural crime and to enact timely, meaningful and stiffer penalties against those who commit crimes or profit from them;

BE IT FURTHER RESOLVED that any proceeds from the solution of such crimes are reimbursed to victim organizations or into provincial programs to increase funding for such Rural Crime Prevention Programs.

WHEREAS access to criminal records can eventually be accessed through labour intensive research at courthouses across the country, and only British Columbia and Quebec are the only provinces to have an online database for court decision that are open to the public;

BE IT RESOLVED that the AMM lobby the provincial government and the federal government to increase provincial use of online records regarding court decisions; 

BE IT FURTHER RESOLVED	that AMM lobby the provincial government and the federal government to allow court records and convictions under the Criminal Code to be printed in the Winnipeg Free Press and the Winnipeg Sun.

WHEREAS crime is increasing in rural areas during periods when occupants are not there or during night time hours causing crime to go undetected until a time period has lapsed, allowing sufficient time for criminals to escape undetected;

WHEREAS the regulations under FIPPA and PHIA may regulate the locations, notifications, and restrictions to the use of security cameras and the use of recorded surveillance footage;

WHEREAS security systems that would effectively identify criminals and criminal activity can become costly when purchased and installed for both municipal land and dwellings, as well as for residential land and dwellings;

WHEREAS many provincial highway intersections in Manitoba have road cameras installed that will display weather conditions as well as traffic conditions;

BE IT RESOLVED that the AMM lobby the provincial government and Ombudsman to create favourable legislation for the use and installation of security camera systems and the use of recorded footage in order to help prevent rural crime from occurring, and the apprehension of the criminals;

BE IT FURTHER RESOLVED that the AMM lobby the provincial government to create programs that will offer rebates for the purchase of security cameras.

BE IT FURTHER RESOLVED that AMM lobby the provincial government to install and/or update cameras at all provincial intersections that can properly detect any and all vehicles using such roadways to aid in the identification of vehicles.

RESOLVED that the Council do now adjourn at 1:29 p.m. to convene again at the next regular scheduled meeting of Council to be held on Wednesday, August 12, 2020, at 8:30 a.m.