Minutes of the second regular meeting of the 2020/2021 Council of the Municipality of Glenboro South Cypress held in the Glenboro Kinsmen Hall, at 900 Railway Avenue in Glenboro, Manitoba, on Wednesday, December 9, 2020.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers	and Administrative Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on November 10, 2020, be taken as read and approved, all statutory requirements having been fulfilled.
							
RESOLVED that the Council give second reading to By-law #76 – (Council Indemnity).

RESOLVED that the Council give third reading to By-law #76 – (Council Indemnity) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2020 accounts from cheque #202000976 to and including cheque #202001086 as fully detailed to Council by the Administrative Clerk.

RESOLVED that the Council accept as information the financial report for the period ending November 30, 2020, as presented by the Administrative Clerk.

RESOLVED that the council approve property tax cancellations as per Schedule “A” attached.
	
WHEREAS in accordance with Section 163 of the Municipal Act, Council may adopt an interim budget to have effect only until the Council adopts the operating budget for the fiscal year;

AND WHEREAS Council deems it expedient to adopt an interim operating budget for the fiscal year 2021;

RESOLVED that the Council use a portion of the Manitoba Re-Start Program Fund to re-pay those community groups for their 2020 insurance premiums who are covered by the Municipal Insurance Providers, as well as a one-time grant to three community halls, (Glenboro, Stockton, Treesbank) and a one-time grant to the Souris River and Spruce Lakes Recreation Districts.

RESOLVED that the Council enter into a 2 year agreement with Telus for the provision of cellular telephones (hardware and monthly service charges) for four maintenance personnel as per their quotation received December 2, 2020;

AND FURTHER BE IT RESOLVED that the Council grant the Public Works Supervisor / Chief Administrative Officer the authority to explore and implement wireless phone options for municipal land lines.

WHEREAS the members of the Cypress Planning District’s Zoning Bylaw Review Committee have been designated by Council;

AND WHEREAS the Zoning Bylaw Review Committee will undertake the work required for the Joint Zoning Bylaw Review;

NOW THEREFORE BE IT RESOLVED that the Council permit the Zoning Bylaw Review Committee the authority to award the Joint Zoning Bylaw Review Contract to the consultant of their choosing.

RESOLVED that the Council appoint Rachel Andrews as Municipal Emergency Coordinator for the Municipality of Glenboro South Cypress as per the terms and conditions listed in her application letter of December, 9, 2020, with the salary to be negotiated with Council.
			
RESOLVED that the Council enter into a Mutual Aid Agreement with the Rural Municipality of Argyle if and when in need to combat a peacetime emergency.

RESOLVED that the Council authorize the signing of the Manitoba Public Safety Communications Services “Service Offer” as reviewed and recommended by the Association of Manitoba Municipalities.
		
RESOLVED that the Council authorize the continued rental of an apartment suite located at 110 Duncan Street in Glenboro in 2021, said suite to be utilized for the temporary housing of health care, pharmacy professionals and other municipal purposes;

AND FURTHER BE IT RESOLVED that the Prairie Mountain Health Authority and Glenboro Pharmacy be invoiced monthly for their portion of the expenses to be paid on a “per night” basis.

RESOLVED that the Council approve the request by Branch Supervisor Kelly Tircschman of the Glenboro South Cypress Library to install cupboards, a counter and desk at the Glenboro Branch as per her request and drawings received November 27, 2020.

RESOLVED that the Council support the efforts of the Glenboro UCT Playground Committee, as per their letter dated November 30, 2020, with their plans to replace aging playground equipment at the UCT Park in Glenboro providing that all equipment replaced meets current CSA Approved Standards and Guidelines and other applicable regulations;

AND FURTHER BE IT RESOLVED that, as per their request, the Municipality collect donations on their behalf and issue tax deductible receipts as applicable.

RESOLVED that the Council advertise for the position of a full-time Chief Financial Officer.

RESOLVED that the Council authorize the Chief Administrative Officer, in accordance with Regulation #53/97 of the Municipal Act, to destroy forthwith, in an appropriate fashion, all such out-dated and obsolete Village of Glenboro, Rural Municipality of South Cypress, Glenboro Vet Board and Airport Commission records and documents as specified in the listing attached hereto and marked as Schedule “B”.

RESOLVED that the Council appoint the following staff for the year 2021 subject to further terms and conditions of employment in accordance with the Municipality of Glenboro South Cypress Employee Policy.

Rural Foreman Allan Bartram				
Urban Foreman Armand Vallotton			
Equipment Operator Matthew Neale			
Equipment Operator Paul Wilton				
Transfer Station Supervisor / Utilityperson Bryce Ryland	
Administrative Clerk Donna Fillion			
Administrative Office Clerk Trisha Remillard 		
Part-time Clerical Assistant Abby Wytinck		
Part-time Clerical Assistant Rhonda Berry		
Chief Administrative Officer Darren Myers		
Interim Chief Financial Officer Estelle Thornson	
Stockton Ferry Operator Herby Hutlet			
Weed District Supervisor Shane Jonsson			
Public Works Supervisor James Drysdale		

RESOLVED that the Municipality of Glenboro South Cypress seek the services of an insurance professional to perform an audit of insurance coverage on municipally-held assets and resources in order to better understand the requirements and to ensure that all coverage and cost of such coverage is appropriate to the needs of the facility in question.

RESOLVED that the Council do now adjourn at 1:59 P.M. to convene again at the next regular scheduled meeting of Council to be held Wednesday, January 13, 2021, at 8:30 a.m.