Minutes of the third regular meeting of the 2020/2021 Council of the Municipality of Glenboro South Cypress held in the Glenboro Kinsmen Hall, at 900 Railway Avenue in Glenboro, Manitoba, on Wednesday, January 13, 2021.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Walter R. Cullen, Richard J. Hunt, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Interim Chief Financial Officer Estelle J. Thornson and Administrative Office Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on December 9, 2020, be taken as read and approved, all statutory requirements having been fulfilled.
							
WHEREAS municipal roads within the boundaries of the Municipality of Glenboro South Cypress are kept, maintained and serviced by the Municipality;

AND WHEREAS regular maintenance, snow clearing and repairs are necessary from time to time;

BE IT RESOLVED that the Municipality may take action to remove, tow, or impound any vehicle, off road vehicle, equipment, structure, and any other encumberment or obstruction that may hinder snow removal, road maintenance, and/or prevent the free flow of traffic in a safe manner.

This resolution may be reasonably enforced by the Municipal By-law Officer as it relates to road safety, obstruction or road repair, road maintenance or snow encumberment when necessary. 

RESOLVED that the Council authorize the payment of fiscal year 2020 accounts from cheque #202001087 to and including cheque #202001127 and accounts from cheque #20210018 to and including cheque #20210052 as fully detailed to Council by the Administrative Clerk.

RESOLVED that the Council authorize the payment of fiscal year 2021 accounts from cheque #202001128 to and including cheque #202001136 and from cheque #20210001 to and including cheque #20210017 as fully detailed to Council by the Administrative Clerk.		

		RESOLVED that the Council accept as information the financial report for the 			period ending December 31, 2020, as presented by the Administrative Clerk.

RESOLVED that the Council of the Municipality of Glenboro South Cypress ratify property tax supplementary assessment and billings as per Schedule “A” attached.

RESOLVED that the Council authorize the Chief Administrative Officer to enter into an agreement for the payment of tax arrears with municipal ratepayers on an as requested basis.

WHEREAS it is deemed that providing custom work services with municipal equipment on an “as requested – as available” basis at “above cost” rates to municipal ratepayers and residents has been most beneficial to the Municipality and its ratepayers;

NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Glenboro South Cypress offer, to its ratepayers and residents, municipal custom work services, in the year 2021, specifically gravel hauling, grading, bulldozing, mowing and snowclearing;

AND FURTHER BE IT RESOLVED that the Council adopt the noted rental rates and conditions for the year 2021, for specified municipal equipment, labour, and aggregate materials as set out in Schedule A-2021, attached hereto and forming part of this resolution;

AND FURTHER BE IT RESOLVED that the said rates be revisited if or when fuel prices significantly increase.

RESOLVED that the Council advertise for two summer student positions for the summer of 2021.

RESOLVED that the Council authorize Mayor Trevor Drinkwater to sign the Zoning By-law Review Service Agreement as prepared by the Cypress Planning District.

RESOLVED that Rachel Andrews be paid a stipend per month for her role as Municipal Emergency Coordinator for the Municipality of Glenboro South Cypress.

RESOLVED that the Council approve the Municipal Emergency Response Plan.

RESOLVED that the Council renew its memberships with the following organizations and hereby authorize payment of the respective 2021 membership fees:

-	Association of Manitoba Municipalities
-	Federation of Canadian Municipalities
-	Manitoba Municipal Administrators Association
-	Glenboro Community Development Corporation
-	Manitoba Good Roads Association
-	Prairie Mountain Municipal Health Committee
-	Southwest 2011 Flood Strategy Committee
-	Western Canada Water Association
-	Manitoba Water and Wastewater Association
-	Recreation Connections Manitoba
-	Southwest Municipal Caucus
-	Manitoba Association of Municipal Emergency Coordinators

RESOLVED that the Council authorize a grant to Glenboro Minor Sports to be utilized for improvements to S.A. Oleson Field as per their request dated December 11, 2020;

AND FURTHER BE IT RESOLVED that the Glenboro Recreation Reserve be utilized for said grant.

RESOLVED that the Council authorize Mayor Trevor Drinkwater to sign the Veterinary Services District Agreement in conjunction with the Municipalities of Victoria, Argyle and Prairie Lakes.

RESOLVED that the Council support the Glenboro Community Primary Playground Committee Project as outlined in their e-mail dated January 11, 2021;

AND FURTHER BE IT RESOLVED that donations to the project be eligible for charitable donations as per municipal policy.

		WHEREAS Section 365(2) of the Municipal Act provides that Council may in any 			year designate the immediately preceding year, or any earlier year, as the 			year for which properties, the taxes in respect of which are in arrears for the 			year, must be offered for sale by auction to recover the tax arrears and costs; 

NOW THEREFORE BE IT RESOLVED that the designated year for which properties in arrears be offered for sale by auction, be 2020 (meaning all properties with outstanding taxes from the year 2019 or prior);

		AND FURTHER BE IT RESOLVED that pursuant to By-law #8 of the Municipality 			of Glenboro South Cypress, Taxervice Inc. be appointed to conduct tax sales 			for the Municipality of Glenboro South Cypress;

		AND FURTHER BE IT RESOLVED that pursuant to By-law #8 of the Municipality 			of Glenboro South Cypress, Donna Zinkiew, General Manager of Taxervice Inc., 			be appointed Tax Sale Manager for the Municipality of Glenboro South Cypress;

		AND FURTHER BE IT RESOLVED that in accordance with Section 363(1) of the 			Municipal Act, “costs” shall be the actual costs incurred by Taxervice for each 			parcel listed for the 2021 Tax Sale;

		AND FURTHER BE IT RESOLVED THAT THE 2021 Municipality of Glenboro South 			Cypress Sale be conducted on Friday, November 12, 2021, at 2:00 p.m. at 			the Municipality of Glenboro South Cypress Administrative Office located at 			618 Railway Avenue, Glenboro, Manitoba.	

RESOLVED that the Council accept, with regret, the resignation of Amanda Nash as Cleaning Person for the Municipality of Glenboro South Cypress;

AND FURTHER BE IT RESOLVED that the Council accept the application submitted by Jen Cowie of Glenboro, Manitoba, as cleaning person for the Municipality effective immediately.

RESOLVED that the Council authorize all Members of Council to attend any Association of Manitoba Municipalities, Manitoba Good Roads Association, Emergency Measures Organization, Recreation Connections or government sponsored convention, seminar, meeting or workshop in 2021 with remuneration and expenses to be paid in accordance with municipal approved rates.

RESOLVED that the Council authorize all municipal staff to attend any Manitoba Municipal Administrator’s Association, Association of Manitoba Municipalities, Municipal Employees Benefits Program, Manitoba Good Roads Association, Manitoba Water and Wastewater Association, Emergency Measures Organization, Muniware or government sponsored convention, seminar, meeting or workshop in 2021 with remuneration and expenses to be paid in accordance with municipal approved rates.

RESOLVED that the Council do now adjourn at 1:58 p.m. to convene again for the next regular scheduled meeting of Council to be held on Wednesday, February 10, 2021, at 8:30 a.m.