Minutes of the fourth regular meeting of the 2020/2021 Council of the Municipality of Glenboro South Cypress held in the Glenboro United Church, C.E. Building, at 116 Duncan Street in Glenboro, Manitoba, on Wednesday, February 10, 2021.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Walter R. Cullen, Tracy L. Rimmer, Richard J. Hunt, Chief Administrative Officer Darren J. Myers, Interim Chief Financial Officer Estelle J. Thornson, and Administrative Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following 

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on January 13, 2021, and the minutes of a special meeting of Council held on February 3, 2021, be taken as read and approved, all statutory requirements having been fulfilled.

Resolved that the Council adopt the Municipality’s Employee Policy as revised.

RESOLVED that the Council authorize the payment of fiscal year 2020 accounts from cheque #20210062 to and including cheque #20210064, as fully detailed to Council by the Administrative Clerk.

RESOLVED that the Council authorize the payment of fiscal year 2021 accounts from cheque #20210053 to and including cheque #20210061, and from cheque #20210065 to and including cheque #20210138, as fully detailed to Council by the Administrative Clerk.
		
RESOLVED that the Council accept as information the financial report for the period ending December 31, 2020 and January 31, 2021, respectively, as presented by the Administrative Clerk.
	
RESOLVED that the Council hold a special meeting on March 23, 2021, at 8:30 a.m. to set and adopt the Budgeted Operating Expenditures for fiscal year 2021;

AND FURTHER BE IT RESOLVED that in compliance with Section 162(2) of The Municipal Act, the Council of the Municipality of Glenboro South Cypress hold a Public Hearing on April 13, 2021, at 10:15 a.m. in the Glenboro Kinsmen Community Hall at Glenboro, Manitoba, for the purpose of presenting its Financial Plan for fiscal year 2021 and subsequently giving any person who wishes, opportunity to make representation, ask questions or register an objection to the Financial Plan so presented.

RESOLVED that the Council authorize the purchase of a new 2022 Arne’s Cross Gate Hopper Gravel Trailer, from Maxim Truck and Trailer in Brandon, Manitoba c/w a 3- year hopper box/ body warranty and a 1 year warranty on the cross members, frame and fabricated components, and with the grease option, as per further particulars specified in the January 29, 2021, sales quotation.

RESOLVED that the Council appoint Bryce Ryland of Belmont, Manitoba, as permanent Waste Transfer Station Supervisor / Utilityperson, effective March 7, 2021.

RESOLVED that the year 2021 Spring Road Restrictions for designated municipal roads/streets, within the limits of the Municipality of Glenboro South Cypress, will commence on or before March 8, 2021; (actual implementation date dependent on weather conditions) and shall remain in effect for a period of up to 12 weeks, as determined by Council;

The following specified municipal roads/streets, lying within the Municipality, which are classified as a “B Highway”, shall be weight restricted, when so posted, to 65% of normal axle loads;

1.5 miles of public road lying within Sections 3 and S ½ 10; Township 7; Range 14 WPM, referred to as the I.P.L. (Pipeline) Road, and

½ mile of public road lying within Section W ½ 10; Township 7; Range 14 WPM from the intersection of Miles Street and Railway Avenue, west to Municipal Road #81 West, referred to as West Railway Avenue; and

3 miles of Public Road #41 North lying directly north of Section 25 and 26; Township 7; Range 14 WPM and directly north of Section 30; Township 7; Range 13 WPM; and
 
7 miles of Public Road #78 West from P.T.H. #2 to Municipal Road #45 North;

With the exception of the above noted roads, all other municipal roads/streets, within the limits of the Municipality, will not be subject to spring weight restrictions.

RESOLVED that the plan of Subdivision of Land described as follows:

Being part of the W ½ of NW Section of Section 11, Township 8, Range 14 WPM as show on a drawing and being attached to an application for subdivision file #4187-20-8240:

Be hereby approved by Council.

Approval is given subject to the following conditions:

•	That a Variation Order be granted reducing the minimum site area from 80 acres to 44.5 acres in the “Agricultural General District”

RESOLVED that the plan of Subdivision of Land described as follows:

Being part of the NE Section of Section 10, Township 8, Range 14 WPM, as shown on a drawing and being attached to an application for subdivision file #4187-20-824:

Be hereby approved by Council.

Approval is given subject to the following conditions:

•	That a Conditional Use Order be obtained/granted allowing for the non-farm, single dwelling within the “Agricultural General District.”

•	That a Variation Order be granted increasing the maximum site area from 10 acres to 13.42 acres in the “Agricultural General District”

RESOLVED that Shane Jonsson be appointed as Seasonal Weed District Supervisor for the Municipality of Glenboro South Cypress for the 2021 season.

RESOLVED that the Council offer the position of Finance Manager to Shelley Boulet from Dunrea, Manitoba, as per further terms and conditions listed in the Municipality’s  Employee Policy.

RESOLVED that the Council authorize the sale of its Municipal Land Ownership Maps at the following rates during the 2021 year:

1” per mile coloured			- $25.00 per map
1” per mile black and white		- $20.00 per map

AND FURTHER BE IT RESOLVED that the Council set the following rates for photocopying with the Municipal Office photocopier:
			
			- $.25 cents per black and white copy
						- $.50 cents per colour copy
						- $.50 cents per first page faxed and $1.00 for 2-20 pages.

RESOLVED that the Council approve the request from Evolve Surface Strategies to utilize the existing approaches located at SE 3-7-14 WPM for Line 3 decommissioning purposes as per their correspondence dated February 9, 2021 and subject to entering into Haul Road Agreement with the Municipality.

RESOLVED that the Council do now adjourn at 3:10 p.m. to convene again for the next regular scheduled meeting to be held on Wednesday, March 10, 2021, at 8:30 a.m.