Minutes of the seventh regular meeting of the 2020/2021 Council of the Municipality of Glenboro South Cypress held at Glenboro Kinsmen Hall, 900 Railway Avenue in Glenboro, Manitoba, on Wednesday, May 12, 2021.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Finance Manager Shelley D. Boulet and Administrative Office Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting at the time indicated, Council met with the following delegations:

James Drysdale	} Public Works Supervisor				   -10:00 a.m.
Rachel Andrews	} Variation Hearing V03-21-GSC 			   -11:00 a.m.
Rachel Andrews	} Conditional Use  CU01-21-GSC 			   -11:10 a.m.
Rachel Andrews	} Variation Hearing V04-21-GSC 			   -11:20 a.m.	

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on April 13, 2021, be taken as read and approved, all statutory requirements having been fulfilled.

At the Public Hearing regarding Variation Use Application #V03-21-GSC, there was no one in attendance. No prior objections were received.

WHEREAS the owners of the property legally described as DESC NW 11-8-14WPM, in the Municipality of Glenboro South Cypress and located north of Glenboro along P.T.H. No. 5, applied to Council for approval of a variation under Zoning By-law # 1485, Part IV, Section 8, Table IV-II (BULK) in order to vary the established requirements as follows:

PURPOSE:	To reduce the required minimum parcel size of an agricultural parcel in an AG-Agricultural General District

FROM:	Minimum agricultural parcel size of 80 acres in an AG-Agricultural General District

TO:	Minimum agricultural parcel size of 44.5 acres in an AG- Agricultural General District

and after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 12th day of May, 2021, approved the said application.

Approval is given subject to the following conditions.

Approval shall expire if not acted upon within 12 months of the date of making.

At the Public Hearing regarding Conditional Use Application CU01-21-GSC and Variation Use Application V04-21-GSC, there was no one in attendance. No prior objections were received.

WHEREAS the owners of the property legally described as DESC NE 10-8-14WPM, Roll Number 91500, in the Municipality of Glenboro South Cypress and located at 43130 Road 80W, applied to Council for approval of a conditional use order under Zoning By-law # 1485, Part IV, Section 6, Table IV-I (USE) in order to:

PURPOSE:	Establish a 13.4 acre Single Family Rural Non-Farm Dwelling site in an AG-Agricultural General Rural District

and after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 12th day of May, 2021, approved the said application.

Approval is given subject to the following conditions.

Approval of the Order is a condition of Subdivision Application # 4187-20-8241.

Approval shall expire if not acted upon within 12 months of the date of making.

WHEREAS the owners of the property legally described as DESC NE 10-8-14WPM, Roll Number 91500, in the Municipality of Glenboro South Cypress and located at 43130 Road 80W, applied to Council for approval of a variation under Zoning By-law # 1485, Part IV, Section 8, Table IV-II (BULK) in order to vary the established requirements as follows:

PURPOSE:	To increase the maximum parcel size for a Single Family Rural Non-Farm Dwelling site in an AG-Agricultural General District

FROM:	Maximum Rural Non-Farm Dwelling site parcel size of 10.0 acres in an AG-Agricultural General District

TO:	Maximum Rural Non-Farm Dwelling site parcel size of 13.4 acres in an AG- Agricultural General District

and after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 12th day of May, 2021, approved the said application.

Approval is given subject to the following conditions.

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that the Council give second reading to By-law #77 – (Schools and Municipal Tax Levy for Fiscal Year 2021).

RESOLVED that the Council give third reading to By-law # 77 – (Schools and Municipal Tax Levy for Fiscal Year 2021) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give first reading to By-law #78 – (Municipal Election by Ward System).

RESOLVED that the Council authorize the payment of fiscal year 2021 accounts from cheque #20210311 to and including cheque #20210397 as fully detailed to Council by the Finance Manager.
	
RESOLVED that the Council accept as information the financial report for the period ending April 30, 2021, as presented by the Finance Manager. 

RESOLVED that the Council renew its Certificate of Insurance Coverage for the period April 1, 2021, to April 1, 2022, under the A.M.M. Municipal General Insurance Program through the insurance brokerage firm of Western Financial Group Insurance Solutions and thereby pay the respective premium of which is based on coverage and values specified in Certificate Number AMM 253 V.

RESOLVED that the Council accept the highest bid received as follows for the following surplus equipment no longer required by the Municipality:

1.	1999 Rhino Rotary Mower on 3 Pt. Hitch (7’) – No bids
2.	Cultivator on 3 Pt. Hitch (10’) – Brent Hill 
3.	800 Gallon Vertec Water Tank (Plastic) Trailer – Jen Cowie 
4.	500 Gallon Sprayer Water Tank (Metal) Trailer – No bids
5.	5th Wheel Trailer set up with Individual Bins for Recycling – Paul Wilton
6.	Yard Sprayer for behind Ride On Mower (4’) – Sharon Beihn 

RESOLVED that the Council accept the bid submitted by Maxim of Brandon, Manitoba, for the purchase of a 2011 Decap Cross Gate Gravel Trailer, gray in colour, 39 feet in length with 25-28 yard capacity and sliding tarp, safetied, bearing serial # 2D9DS4C31BL017003, in “as is – where is” condition (Option #1).

RESOLVED that the Council contract the services of Fort Distributors of St. Andrews, Manitoba, for the application of dust control (magnesium chloride) in Glenboro, in the summer of 2021.
	
RESOLVED that the Council authorize Manitoba Infrastructure, in the spring of 2021, to apply a dust control product (approximately 2,400 litres of calcium chloride) onto 450 metres (approximately 1,475 feet length) of Provincial Road #530, along the hamlet of Treesbank;

RESOLVED that the Council accept the quotation provided by Cody Campbell Contracting, of Carberry, Manitoba, for the replacement of approximately 520 feet of sidewalk on the west side of the 200 block of Broadway Street in Glenboro, in the summer of 2021, as per the terms, conditions, and specifications provided by the Municipality, as fully detailed in their quotation dated May 2, 2021.

RESOLVED that the Council accept the quotation provided by Profile Paving of Brandon, Manitoba, for street patching in the Municipality in the summer of 2021 as per their quotation dated May 5, 2021.
	
RESOLVED that the Council, in conjunction with the Municipalities of Oakland-Wawanesa and Prairie Lakes, host a Household Hazardous Waste Day on municipal property located at the junction of Highways #2 & #18, on June 26, 2021, from 10:00 a.m. to 2:00 p.m.

RESOLVED that the Council accept the bid submitted by the Village of Edenwold of Edenwold, Saskatchewan, for the purchase of a 1998 International 4900 Pumper Truck with 1,000 gallon capacity and 100 feet of hose, 800 gallon per minute pump with 300 hours, enclosed pump control, 4 SCBA seats, 1,117 engine hours, 300 HP, and valid Provincial Safety Certificate, in ‘as is – where is” condition.

RESOLVED that the Council accept the quotation received from Acres Industries Inc. of Wawanesa, Manitoba, for the purchase of a 2019 Ford F550 Crew Cab Wildlands Brush Truck at and for the quoted price and as further terms and conditions listed in their sales quotation dated May 7, 2021.

RESOLVED that the Council appoint the following persons as members of the Glenboro South Cypress Fire Department for the period May 12, 2021, to November 10, 2021:

-	Dustin Drinkwater
-	Braden Haslen

WHEREAS James Drysdale was hired as Public Works Supervisor for the Municipality for a one-year term position effective June 15, 2020:

AND WHEREAS his term is set to expire June 15, 2021;

AND WHEREAS Mr. Drysdale has performed his employment duties to the satisfaction of Council;

NOW THEREFORE BE IT RESOLVED that the Council appoint James Drysdale of Carberry, Manitoba, as permanent Public Works Supervisor.			 

RESOLVED that the Council do now adjourn at 1:28 p.m. to convene again at the next regular scheduled meeting of Council to be held on June 9, 2021, at 8:30 a.m.