Minutes of the ninth regular meeting of the 2020/2021 Council of the Municipality of Glenboro South Cypress held in the Glenboro United Church Christian Education Building, at 116 Duncan Street, in Glenboro, Manitoba, on Wednesday, July 14, 2021.

Present at the meeting: Mayor Trevor L. Drinkwater, Councillors Tanya L. Drinkwater, Walter R. Cullen, Richard J. Hunt, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Finance Manager Shelley D. Boulet, and Administrative Office Clerk Donna M. Fillion.

Deputy Mayor Leanne T. Gates sent her regrets.
	
Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Al Dowd 			} 109 James Street				-     9:40 a.m.
James Drysdale		} Public Works Supervisor			-    10:00 a.m.
St./ Sgt. Clint Wikander	} Blue Hills R.C.M.P. Detachment		-    10:30 a.m.
Corporal Grant Campbell
Rachel Andrews 		} Cypress Planning District			-    11:00 a.m.
		Variation Hearing		} # V09-21-GSC (Stevens)			-    11:00 a.m.
		Variation Hearing		} # V10-21-GSC (Holm)			-    11:15 a.m.
		Variation Hearing		} # V11-21-GSC (Haasbeek)		-    11:30 a.m.
		Jan McIntyre			} Prairie Spirit School Division		-    12:00 p.m.
		Jennie Parsonage		  re: Bill 64

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on June 9, 2021, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council authorize the payment of fiscal year 2021 accounts from cheque #20210516 to and including cheque #20210618 as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept as information the financial report for the period ending June 30, 2021, as presented by the Finance Manager.

RESOLVED that the Council accept the auditing services proposal submitted by The Exchange of Winnipeg, Manitoba, for fiscal years 2021, 2022 and 2023 as per fees and terms specified in their services proposal.

RESOLVED that the Council authorize the application to the Canada Community Revitalization Fund (CCRF) for the following projects:

-	Automatic Doors for the Municipal Office
-	Sidewalk Construction – 400 block Railway Avenue

Having a personal interest in the following matter, Mayor Trevor Drinkwater and Councillor Tanya Drinkwater left the meeting.

RESOLVED that the Council accept the highest bid received as follows for the following surplus equipment no longer required by the Municipality:

-	500 Gallon Sprayer Water Tank (Metal) Trailer – Trevor Drinkwater

		Mayor Trevor Drinkwater and Councillor Tanya Drinkwater returned to the meeting.
	
RESOLVED that the Council accept the highest bid received as follows for the following surplus equipment no longer required by the Municipality:

-	1999 Rhino Rotary Mower on 3 PT Hitch (7’) – Wayne Tomlinson
RESOLVED that the Council accept, with regret, the resignation, due to retirement, of Allan Bartram, as Rural Foreman effective July 9, 2021. 

RESOLVED that the Council authorize Mayor Trevor Drinkwater to sign the Gravel Roads Maintenance Agreement with Manitoba Infrastructure as per the terms and conditions noted in their June 22, 2021, correspondence.

At the Public Hearing regarding Variation Use Application #V09-21-GSC, no prior objections were received.

WHEREAS the owners of the property legally described as DESC 11/12/13/14-14-460, Roll # 217800 in the Municipality of Glenboro South Cypress and located at 305 Duncan Street, applied to Council for approval of a variation under Zoning By-law #458, Part IV, Section 8, Table IV-II (Bulk) in order to vary the established requirements as follows:

Purpose:	To allow for the construction of a detached accessory use structure.

From:	Maximum square footage of 1,200 square feet for a detached accessory use structure in the “R” Residential District.
	Maximum height of 10’0” for a detached accessory use structure in the “R” Residential District.

To:	Maximum square footage of 2,000 square feet for a detached accessory use structure in the “R” Residential District.
	Maximum height of 15’0” for a detached accessory use structure in the “R” Residential District.

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 14th day of July, 2021, approved the said application. 

Approval is given subject to the following conditions.

Approval shall expire if not acted upon within 12 months of the date of making.

At the Public Hearing regarding Variation Use Application #V10-21-GSC, no prior objections were received.

WHEREAS the owner of the property legally described as DESC 2/3 - - 47340, Roll # 221550 in the Municipality of Glenboro South Cypress and located at 113 Donald Avenue, applied to Council for approval of a variation under Zoning By-law #458, Part IV, Section 8, Table IV-II (Bulk) in order to vary the established requirements as follows:

Purpose:	To allow for the construction of a detached accessory use structure, (carport) in the “R” Residential District.

From:	Minimum required Front Yard setback of 25 feet for an accessory use structure.
	Minimum 10 feet setback for an accessory use structure from the principal residence.

To:	Minimum required Front Yard setback of 15 feet for an accessory use structure.
	Minimum 7 feet 7 inches setback for an accessory use structure from the principal residence. 

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 14th day of July, 2021, approved the said application. 

Approval is given subject to the following conditions.

Approval shall expire if not acted upon within 12 months of the date of making.

At the Public Hearing regarding Variation Use Application #V11-21-GSC, no prior objections were received.

WHEREAS the owners of the property legally described as 3--65525, Roll # 234456, located in the Municipality of Glenboro South Cypress and located at west of Glenboro at the intersection of Broadway Avenue and P.T.H. #2, applied to Council for approval of a variation under Zoning By-law #458, Part VII, Section 8, Table VII-II (Bulk) in order to vary the established requirements as follows:
Purpose:	To reduce the minimum parcel site area for the residual parcel as well as the newly created parcel from the required 80 acres down to 4.77 acres and 29.2 acres within the “AG” Agricultural General Zone.

From:	Minimum parcel size area of 80 acres within the “AG” Agricultural General Zone.

To:	Minimum parcel size of 4.77 acres within the “AG” Agricultural General Zone.
	Minimum parcel size 29.2 acres within the “AG” Agricultural General Zone.

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 14th day of July, 2021, approved the said application. 

Approval is given subject to the following conditions.

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that the Council approve the request from Boreal Land Services to utilize the existing approach located at SE 3-7-14W1M for the period July 1, 2021, to December 31, 2021, as per their correspondence dated June 22, 2021.

RESOLVED that the plan of Subdivision of Land described as follows:

Being part of the N of Section 8, Township 7, Range 14 WPM, as shown on a drawing and being attached to an application for Subdivision File #4187-21-8290;

		Be hereby approved by the Council.

		Approval is given subject to the following conditions:

-	A Variation order be obtained to decrease the minimum agricultural parcel size in the AG Agricultural District from 80 acres down to:
o	1. 68.06 acres (Lot # 1)
o	2. 40.94 acres (Lot #2)

RESOLVED that the Council enter into an agreement with Manitoba Infrastructure for the spraying of noxious weeds on Manitoba Infrastructure right of way as per the terms and conditions noted in their agreement received July 12, 2021.

RESOLVED that the Council authorize the Chief Administrative Office, in accordance with Regulation #53/97 of the Municipal Act, to destroy forthwith, in an appropriate fashion, all such out-dated and obsolete Village of Glenboro and Rural Municipality of South Cypress records and documents as specified in the listing attached hereto and marked as Schedule “A”.

RESOLVED that the Council accept, with regret, the resignation of Carol Lynn Malyon from the Seniors Independent Services Board;

AND FURTHER BE IT RESOLVED that the Council appoint Marion Kerr to the Seniors Independent Services Board.

RESOLVED that the Council do now adjourn at 2:21 p.m. to convene again at the next regular scheduled meeting of Council to be held on Wednesday, August 11, 2021, at 8:30 a.m.