Minutes of the first regular meeting of the 2021/2022 Council of the Municipality of Glenboro South Cypress held in the Glenboro Kinsmen Hall, at 900 Railway Avenue in Glenboro, Manitoba, on Wednesday, November 10, 2021.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Walter R. Cullen, Richard J. Hunt, Tracy L. Rimmer, and Chief Administrative Office Darren J. Myers.

Prior to the commencement of the meeting, in accordance with Section 101(1) of the Municipal Act, the Mayor and all Councillor Members present each made and subscribed a Declaration of Qualification and Declaration of Office.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

James Drysdale		} Public Works Supervisor			-     9:30 a.m.
Rachel Andrews		} Cypress Planning District			-   10:15 a.m.
Cam Dahl			} Manitoba Pork				-   10:15 a.m. 
		Grant Melnychuk

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on October 12, 2021, be taken as read and approved, all statutory requirements having been fulfilled.

		RESOLVED that the Council appoint Leanne Gates as Deputy Mayor for the 				2021/2022 Council term.

WHEREAS the Council is required to make Council Member and Resident/Ratepayer appointments to the various boards and committees for the 2021/2022 Council term;

NOW THEREFORE BE IT RESOLVED that the appointments as set out in Schedule “A” be hereby adopted.

RESOLVED that we request the Association of Manitoba Municipalities to consider the following as an emergency resolution that we, the Council of the Municipality of Glenboro South Cypress, request support from the Province of Manitoba and the Association of Manitoba Municipalities to develop guidelines and policy regarding Covid vaccination standards and regulations for staff and Council.

RESOLVED that the Council give first reading to By-Law # 81 – (Fire Prevention and Emergency Services). 

RESOLVED that the Council authorize the payment of fiscal year 2021 accounts from cheque #20210906 to and including cheque #20211008 as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept as information, the financial report for the period ending October 31, 2021, as presented by the Finance Manager.

RESOLVED that the Council approve the letter of request from the Souris River Recreation District dated October 19, 2021;

AND FURTHER BE IT RESOLVED that the funds for this request be utilized from the Wawanesa Recreation Facilities Reserve. 

RESOLVED that the Council enter into a 2022 accounting software support agreement with Muniware Municipal Information Systems Inc. as per the terms and conditions listed in their agreement dated October 28, 2021.				

RESOLVED that the Council enter into an agreement with Synergy Land Services Ltd., agent acting on behalf of Enbridge Pipelines, said agreement authorizing Enbridge Pipelines to conduct integrity maintenance digs in the Municipality of Glenboro South Cypress in 2022, as deemed necessary, as part of their continued efforts in maintaining the integrity and safe operations of its pipeline system, as per the terms and conditions noted in said agreement dated October 18, 2021, and subject to the Municipality’s Approach Building Policy.

RESOLVED that the Council accept the quotation from Elite of Morden, Manitoba, for the crushing and stockpiling of approximately 20,000 cubic yards of ¾” road gravel at the Shirley and Craig Bell gravel pit (SW ¼ 10-8-16W) at and for the quoted/agreed to price and subject to all terms and conditions outlined in the Municipality’s gravel crushing “Request for Quotations”;

AND FURTHER BE IT RESOLVED that all work be completed no later than May 31, 2022.
			
RESOLVED that the plan of Subdivision of Land described as follows:

Being part of the SE 11-7-15WPM, as shown on a drawing and being attached to an application for subdivision file #4187-21-8329;

Be hereby approved by Council.

Approval is given subject to the following conditions:

•	That a Conditional Use Order be granted allowing for the non-farm single-family dwelling within the “Ag” Zone on both new lots.

•	That a Variation Order be granted reducing the minimum site area from 5 acres to 2.2 acres within the “Ag” Zone.

RESOLVED that the Council ratify the Conditional Use Variance Request for fall manure application submitted by Kelly MacDonald of Maple Leaf Foods on October 19, 2021.

RESOLVED that the Council accept, with regret, the resignation of Garth McIntyre as Deputy Fire Chief effective November 10, 2021.

RESOLVED that the Council appoint the following persons as members of the Glenboro South Cypress Fire Department for the 2021/2022 Council term:

Steve Nelson, Brian Haslen, Derek Robidoux, Trevor Drinkwater, Brett Cornock, Kirby Wallis, Braydon Cullen, Turner Jamieson, Eric Fulford, Kyle Fisher, Robert Funk, Matthew Malyon, Curtis Wytinck, Alfie Hunt, Kyle Verstraete, Colby Cullen, Braden Haslen and Dustin Drinkwater.
			
RESOLVED that the Council enter into a renewed agreement with the City of Brandon for the provision of 9-1-1 services;

AND FURTHER BE IT RESOLVED that the Council acknowledge and accept notification from the city that the 2022 enhanced 9-1-1 service fees for the Municipality will be set at $4.74 per capita, a per capita increase of 14¢ (3%) from 2021.

RESOLVED that the Council accept the employment application submitted by Travis Tulk of Carberry, Manitoba, for the “Public Works Employee” position, as per all terms and conditions listed in the offer of employment and the Municipality’s Employee Policy.

RESOLVED that the Council do now adjourn at 12:51 p.m. to convene again at the next regular scheduled meeting of Council to be held on December 8, 2021, at 8:30 a.m.