Minutes of the second regular meeting of the 2021/2022 Council of the Municipality of Glenboro South Cypress held in the Glenboro Kinsmen Hall, at 900 Railway Avenue, in Glenboro, Manitoba, on Wednesday, December 8, 2021.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers, Finance Manager Shelley D. Boulet, and Administrative Clerk Donna M. Fillion.

Mayor Trevor L. Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

James Drysdale		} Public Works Supervisor			-    9:30  a.m.
Rachel Andrews		} Cypress Planning District	 	 	-   10:15 a.m.
Chris Kennedy		} RFNow					-   10:15 a.m.
Conditional Use Hearing	} CU12-21-GSC 				-   11:00 a.m.
		
RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on November 10, 2021, be taken as read and approved, all statutory requirements having been fulfilled.
							
RESOLVED that the Council give second reading to By-law #81 – (Fire Prevention and Emergency Services).

RESOLVED that the Council give third reading to By-law #81 – (Fire Prevention and Emergency Services) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council approve the Municipal Vaccination Policy.
		
RESOLVED that the Council authorize the payment of fiscal year 2021 accounts from cheque #20211008 to and including cheque #20211115 as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept as information the financial report for the period ending November 30, 2021, as presented by the Finance Manager.

Prior to the following resolution, Deputy Mayor Leanne T. Gates excused herself from the meeting citing a personal interest in the following matter.

RESOLVED that the Council approve property tax cancellations as per Schedule “A” attached.

		Deputy Mayor Leanne T. Gates returned to the meeting.
	
WHEREAS, in accordance with Section 163 of the Municipal Act, Council may adopt an interim budget to have effect only until the Council adopts the operating budget for the fiscal year;

AND WHEREAS Council deems it expedient to adopt an interim operating budget for the fiscal year 2022;

NOW THEREFORE BE IT RESOLVED that the following interim operating budget for the fiscal year 2022 is adopted until the finalization of the 2022 Financial Plan:

General Operating Fund Requirements:
	General Government Services			$300,000.00
	Protective Services					$100,000.00
	Transportation Services				$400,000.00
	Environmental Health Services			$  80,000.00
	Public Health and Welfare Services		$  20,000.00
	Environmental Development Services		$  15,000.00
	Economic Development Services			$  50,000.00
	Recreational and Cultural Services		$100,000.00
	Fiscal Services					$300,000.00

Utility Operating Fund Requirements
	Sewer and Lagoon Services			$  50,000.00

WHEREAS in accordance with Section 173 (1) of the Municipal Act, Council may, by resolution, borrow money for operating expenses during a fiscal year, but the amount borrowed must not exceed the amount collected in taxes and grant-in-lieu of taxes in the previous fiscal year;

AND WHEREAS the taxes to be collected in 2021 were $4,438,639.04 and of which over 97% has been collected to date;

AND WHEREAS Council deems it expedient to borrow on a line of credit for operating expenses of an amount of up to $1,250,000.00 for the fiscal year 2022;

NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Glenboro South Cypress approve a 2022 operating line of credit up to a maximum amount of $1,250,000.00;

AND FURTHER BE IT RESOLVED that all taxes levied by the Corporation for the present year be and they are hereby pledged, hypothecated, mortgaged, transferred and assigned to the Credit Union as security for said loan and interest thereon and are charged as a first charge with repayment of such loan and interest.

RESOLVED that the Council authorize a grant of $1000 to the Cypress River Multi-Purpose Center, for the installation of Wi-Fi, as per their request;

AND FURTHER BE IT RESOLVED that the funds come from the Cypress River Recreation Reserve Fund.

RESOLVED that the Council authorize the continued rental of an apartment suite located at 110 Duncan Street in Glenboro in 2022, said suite to be utilized for the temporary housing of health care, pharmacy professionals and other municipal purposes;

AND FURTHER BE IT RESOLVED that the Prairie Mountain Health Authority and Glenboro Pharmacy be invoiced monthly for their portion of the expenses to be paid on a “per night” basis.

RESOLVED that the Council enter into a snow removal agreement with Manitoba Infrastructure for the winter of 2021/2022 as detailed in their service agreement dated November 23, 2021.

At the Public Hearing regarding Conditional Use Application #CU12-21-GSC, no one was in attendance and no prior objections were received.

WHEREAS the applicants on behalf of the owners of the property legally described as DESC SE 13-07-15 WPM, Roll # 38100, in the Municipality of Glenboro South Cypress and located at 84013 PTH 2, applied to Council for approval of a conditional use order under Zoning By-law # 1485, Part IV, Section 6, Table IV-I (USE) in order to:

Purpose:	Establish a 9.17 acre Rural Non-Farm Dwelling site in an AG-Agricultural General Rural District.

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 8th day of December, 2021, approved the said application.

Approval is given subject to the following conditions:

Approval of this Order is a condition of Subdivision Application No. 4187-21-295.

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that the Council appoint the following person as a member of the Glenboro South Cypress Fire Department for the 2021/2022 Council term:

	Kathleen McKinnon

RESOLVED that the council enter into a 2022 Veterinary Services Agreement with the municipalities of Argyle, Prairie Lakes and Victoria, as per Form 1 prepared by the Veterinary District Services Board.

RESOLVED that the Council approve the Public Works Pay Scale Policy as presented.

RESOLVED that the Council appoint the following staff for the year 2022 as per Schedule “B”, said appointments subject to the terms and conditions of employment in accordance with the Municipality of Glenboro South Cypress Employee Policy.

WHEREAS Shellley Boulet has competed her probationary period as Finance Manager to the satisfaction of Council;

NOW THEREFORE BE IT RESOLVED that Shelley Boulet be appointed as Finance Manager for the Municipality of Glenboro South Cypress and hereby enrolled in the municipal health and dental program as well as pension, long term disability, and group insurance benefits through municipal programs effective the first pay period in 2022.

RESOLVED that the Council approve the request made by Administrative Clerk Donna Fillion, to reduce her days of employment to 4 days per week beginning in 2022.
WHEREAS pursuant to Section 369(1) of the Municipal Act, a municipality may adjourn the auction of all properties offered for sale;
BE IT RESOLVED that the Municipality of Glenboro South Cypress adjourn the tax sale scheduled for November 12, 2021, to November 30, 2021;
BE IT FURTHER RESOLVED that pursuant to Section 369(2), a notice of adjournment be posted in the municipal office.

RESOLVED that the Council do now adjourn at 12:39 p.m. to convene again at the next regular scheduled meeting of Council to be held January 12, 2022, at 8:30 a.m.

							“carried”

		_______________________________      ___________________________________
	Mayor		              Chief Administrative Officer