Minutes of the twelfth regular meeting of the 2021/2022 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, October 12, 2022.

Present at the meeting: Mayor Trevor L. Drinkwater, Deputy Mayor Leanne T. Gates, Councillors, Tanya L. Drinkwater, Richard J. Hunt, Walter R. Cullen, Tracy L. Rimmer, Chief Administrative Officer Darren J. Myers and Finance Manager Shelley D. Boulet.

Mayor Trevor Drinkwater, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matthew Neale	} Public Works Supervisor			-       9:00 a.m.
Rachel Andrews	} Cypress Planning District  		-      10:00 a.m.
	
RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on September 14, 2022, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council give second reading to By-law #86 – (Mitigation and Preparedness Plan Reserve Fund).

RESOLVED that the Council give third reading to By-Law #86 (Mitigation and Preparedness Plan Reserve Fund) and that it be signed by the Mayor and Administrator, sealed and delivered.
									
RESOLVED that the Council authorize the payment of fiscal year 2022 accounts from cheque # 20220774 to and including cheque # 20220861, as well as all ACH (online) payments as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept as information the financial report for the period ending September 30, 2022, as presented by the Finance Manager.

WHEREAS the CPR funds invested in a GIC at Westoba are coming due November 20, 2022;

NOW THEREFORE BE IT RESOLVED that this amount will be deposited into a savings account at RBC and remain in the General Operating Fund;

AND FURTHER BE IT RESOLVED that the Municipality will utilize these funds towards the Internet Subsidy Policy and future capital purchases.

RESOLVED that the Council reimburse Public Works Employees Ryan Davidson and Jeff Coates for the use of their personal cellular telephones for work related purposes, effective upon the successful completion of probation.

RESOLVED that the Council request technical assistance from the Manitoba Water Services Board for the tendering and awarding of contract for the Investing in Canada Infrastructure Program funded Village of Glenboro Wastewater Lagoon Upgrades.

Resolved that the Council set the following days/hours of operation for the Glenboro Waste Transfer Station for the period November 9, 2022, to March 15, 2023:

Wednesday 	12:00 P.M. – 5:00 P.M.
Friday 		  9:00 A.M. – 4:00 P.M.
Saturday		  9:00 A.M. – 4:00 P.M.

Having a personal interest in the following matter, Councillor Walter R. Cullen abstained from the following vote.

RESOLVED that the plan of Subdivision of Land described as follows:

Being part of the NE 9-7-14WPM, as shown on a drawing and being attached to an application for subdivision file #4187-22-8451;

Be hereby approved by the Council.

Approval is given subject to the following conditions:

* That a Conditional Use Order be obtained to allow for the establishment of the Rural Non-Farm Dwelling site use within the AL Agricultural Limited District.

RESOLVED that the Council appoint all members of the Glenboro – South Cypress Fire Department as Special Constables for the Municipality during October 31, 2022, to and including November 1, 2022, for the purpose of policing Glenboro during Halloween.

RESOLVED that the Council approve the Terms of Reference submitted by the Southwest Caucus of Municipalities.

RESOLVED that the Council enter into a rental agreement with the Glenboro and District Elderly Persons Housing Unit Corporation for an apartment suite located at 307 Lyall Street in Glenboro, said suite to be utilized for the temporary housing of health care, pharmacy professionals and other municipal purposes;

AND FURTHER BE IT RESOLVED that the Prairie Mountain Health Authority be invoiced monthly for their portion of the expenses to be paid on a “per night” basis.

RESOLVED that the Municipality of Glenboro South Cypress provide seed money to the Glenboro Health Auxiliary for the purposed set forth in the correspondence dated October 3, 2022;

AND FURTHER BE IT RESOLVED that this amount will be repaid by July 15, 2023;

AND FURTHER BE IT RESOLVED that the Municipality will not charge interest;

AND FURTHER BE IT RESOLVED this will not affect the tax base or expenses of the Municipality.

RESOLVED that the Council do now adjourn at 12:09 p.m. to convene again at the next regular scheduled meeting of Council to be held on November 9, 2022, at 8:30 A.M.