Minutes of the second regular meeting of the 2022/2023 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, December 14, 2022.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors Alfred C. Hunt, Richard J. Hunt, Dale L. Fisher, Finance Manager Shelley D. Boulet, and Administrative Clerk Donna M. Fillion.

Councillor Tracy L. Campbell joined the meeting via Facetime.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:45 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matt Neale			} Public Works Supervisor			-    9:00  a.m.
Donovan Toews		} Landmark Planning and Design	 	 -   10:30 a.m.
Carolina Herrera		  Re: Assiniboine Delta Aquifer Plan (Zoom)			

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on November 9, 2022, be taken as read and approved, all statutory requirements having been fulfilled.
						
RESOLVED that the Council give second reading to By-law #87 – (Speed Limits for Municipal Roadways).

RESOLVED that the Council give third reading to By-law #87 – (Speed Limits for Municipal Roadways) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give second reading to By-law #89 (Council Indemnity By-law).

RESOLVED that the Council give third reading to By-law #89 (Council Indemnity By-law) and that it be signed by the Mayor and Administrator, sealed and delivered. 

RESOLVED that the Council give second reading to By-law # 90 (Council Code of Conduct).

RESOLVED that the Council give third reading to By-law #90 (Council Code of Conduct) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2022 accounts from cheque #20220963 to and including cheque #20221037 and from cheque #20221039 to and including cheque #20221076 as well as all online payments totaling $11,223.91 as fully detailed to Council by the Finance Manager.

Prior to the presentation of the following resolution (#2022-224) and the associated subject, Councillor Dale L. Fisher, have a personal interest in the matter, withdrew from Council Chambers, not returning until after the vote of said resolution.

RESOLVED that the Council authorize the payment of fiscal year 2022 account cheque #20221038 as fully detailed to Council by the Finance Manager. 

RESOLVED that the Council accept as information the financial report for the period ending November 30, 2022, as presented by the Finance Manager.

WHEREAS, in accordance with Section 163 of the Municipal Act, Council may adopt an interim budget to have effect only until the Council adopts the operating budget for the fiscal year;

AND WHEREAS Council deems it expedient to adopt an interim operating budget for the fiscal year 2023;

NOW THEREFORE BE IT RESOLVED that the following interim operating budget for the year 2023 is adopted until the finalization of the 2023 Financial Plan:

General Operating Fund Requirements:
	General Government Services			$500,000.00
	Protective Services					$100,000.00
	Transportation Services				$700,000.00
	Environmental Health Services			$100,000.00
	Public Health and Welfare Services		$  30,000.00
Environmental Development Services		$  20,000.00
	Economic Development Services			$  50,000.00
	Recreational and Cultural Services		$100,000.00
	Fiscal Services					$300,000.00
							      $ 1,900,000.00

Prior to the following resolution, Deputy Mayor Edwin. R. Bedford excused himself from the meeting citing a personal interest in the following matter.

RESOLVED that the Council approve property tax cancellations in the amount of $578.08 as per Schedule “A” attached.

		Deputy Mayor Edwin R. Bedford returned to the meeting.

WHEREAS in accordance with Section 173 (1) of the Municipal Act, Council may, by resolution, borrow money for operating expenses during a fiscal year, but the amount borrowed must not exceed the amount collected in taxes and grant-in-lieu of taxes in the previous fiscal year;

AND WHEREAS the taxes to be collected in 2022 were $4,784,440.48 and of which over 97% has been collected to date;

AND WHEREAS Council deems it expedient to borrow on a line of credit for operating expenses of an amount of up to $1,250,000.00 for the fiscal year 2023;

NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Glenboro South Cypress approve a 2023 operating line of credit up to a maximum amount of $1,250,000.00;

AND FURTHER BE IT RESOLVED that all taxes levied by the Corporation for the present year be and they are hereby pledged, hypothecated, mortgaged, transferred and assigned to RBC as security for said loan and interest thereon and are charged as a first charge with repayment of such loan and interest;

AND FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Officer are authorized to do all things necessary to implement this line of credit at the RBC on behalf on the Municipality. 

RESOLVED that the Council approve the purchase 2 – four(4) foot scarifier carbide bit blades and frame from Dionco Sales & Service Ltd., of Yorkton, Saskatchewan, for use with the east grader.

RESOLVED that the Council advertise for a Seasonal Public Works Utilityperson to begin in the spring of 2023.

RESOLVED that the Council go In Camera and that all matters discussed will be kept confidential.

RESOLVED that the Council return to regular session from the In Camera session.

WHEREAS Ryan Davidson and Jeff Coates have completed their probationary period as Public Works Employees to the satisfaction of Council;

NOW THEREFORE BE IT RESOLVED that Ryan Davidson and Jeff Coates be appointed as Public Works Employees for the Municipality of Glenboro South Cypress and hereby enrolled in the municipal health and dental program as well as pension, long term disability and group insurance benefits through municipal programs.

RESOLVED that the Council enter into an agreement with Synergy Land Services Ltd., agent acting on behalf of Enbridge Pipelines, said agreement authorizing Enbridge Pipelines to conduct integrity maintenance digs in the Municipality of Glenboro South Cypress in 2023, as deemed necessary, as part of their continued efforts in maintaining the integrity and safe operations of its pipeline system, as per the terms and conditions noted in said agreement dated November 8, 2022, and subject to the Municipality’s Approach Building Policy.

RESOLVED that the Irrigation Policy be amended as presented.

RESOLVED that the Council go In Camera and that all matters discussed will be kept confidential.

RESOLVED that the Council return to regular session from the In Camera session.

RESOLVED that the Council appoint the following staff for the year 2023 as per Schedule “B”, said appointments subject to the terms and conditions of employment in accordance with the Municipality of Glenboro South Cypress Employee Policy.

RESOLVED that the Council do now adjourn at 2:04 p.m. to convene again at the next regular scheduled meeting of Council to be held January 11, 2023, at 8:30 a.m.