Minutes of the seventh regular meeting of the 2022/2023 Council of the Municipality of Glenboro South Cypress held at Glenboro South Cypress Fire Hall, 425 South  Railway Avenue in Glenboro, Manitoba, on Wednesday, May 10, 2023.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors Alfred C. Hunt, Richard J. Hunt, Tracy L. Campbell, and Dale L. Fisher, Chief Administrative Officer Darren J. Myers, Finance Manager Shelley D. Boulet and Administrative Office Clerk Donna M. Fillion.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:30 a.m.

Councillor Tracy L. Campbell indicated that she would have to leave the meeting at 12:30 p.m. due to personal reasons.

During the meeting at the time indicated, Council met with the following delegations:

Mitch Kaminsky	} Toromont Cat					    - 9:10 a.m.
Matthew Neale	} Public Works Supervisor				    - 9:30 a.m.
Rachel Andrews	} Cypress Planning District				    -11:00 a.m.
			} Conditional Use Hearing CU05-23-GSC		    -11:00 a.m.

RESOLVED that the Council adopt the agenda as amended.
							
RESOLVED that the minutes of the last regular meeting of Council held on April 12, 2023, and the minutes of a special meeting of Council held on April 24, 2023, be taken as read and approved, all statutory requirements having been fulfilled.				

RESOLVED that the Council give second reading to By-law #94 – (Year 2023 School and Municipal Property Tax Levy).
				
RESOLVED that the Council give third reading to By-law #94 – (Year 2023 School and Municipal Property Tax Levy) and that it be signed by the Mayor and Administrator, sealed and delivered.
				
RESOLVED that the Council give second reading to By-law #95 – (Creation of the Capital Development Reserve Fund).

RESOLVED that the Council give third reading to By-law #95 – (Creation of the Capital Development Reserve Fund) and that it be signed by the Mayor and Administrator, sealed and delivered.
										
Prior to the following resolution, Councillor Edwin R. Bedford, having a personal interest in the matter, withdrew from Council Chambers, not returning until after the vote of said resolution.	

WHEREAS the Municipality has established a Municipal Ratepayer Internet Subsidy Provision Policy;

AND WHEREAS the purpose of this policy is designed to reimburse ratepayers for internet connection as outlined in the policy;

NOW THEREFORE BE IT RESOLVED that Council authorize reimbursement to ratepayers as outlined in Schedule “A” attached to this resolution.					 
RESOLVED that the Council authorize the payment of fiscal year 2023 accounts from cheque #20230329 to and including cheque #20230414 as well as all online payments totaling $15,911.55 as fully detailed to Council by the Finance Manager.

	RESOLVED that the Council accept as information the financial report for the 	period ending April 30, 2023, as presented by the Finance Manager. 
								
RESOLVED that the Council approve the request from the John Tosh Memorial Fund Committee to transfer $20,000 from their Westoba Credit Union account to be distributed as follows:

-	Glenboro Minor Baseball			$5,000
-	Glenboro Curling Club				$2,500
-	Glenboro Rink Committee			$7,500
-	Glenboro Golf & Country Club			$5,000
						
RESOLVED that the Council utilize the services of GOVDeals (Online Government Surplus Auctions) for the sale of the following surplus equipment no longer required by the Municipality:

-	Capital I Gravel Reclaimer for use with Capital I Wing.				

WHEREAS the delivery time for a new CAT grader is approximately 12 months;

NOW THEREFORE BE IT RESOLVED that the Council purchase a new 2024 CAT 160 AWD motor grader, c/w a 6 year / 7500 hour extended warranty, and 5000 hour CVA package, from Toromont CAT of Brandon, Manitoba, with the trade-in of a used 2018 Caterpillar 160M motor grader, at and for the agreed to net purchase price not to exceed $405,000 plus applicable taxes and as per further particulars specified in the May 10, 2023, sales agreement, plus the extension of our current warranty coverage until delivery of the new grader.
	
RESOLVED that the Council do now convene as a Conditional Use Board and conduct the noted Public Hearing regarding Conditional Use Application #CU05-23-GSC and reconvene the regular meeting following the completion of the Public Hearing.
							
At the Public Hearing regarding Conditional Use Application #CU05-23-GSC, no one was in attendance. No prior objections were received.

RESOLVED that the Council do now move out of the Conditional Use Public Hearing and reconvene the regular meeting.
					
WHEREAS Kevin Sholdice, acting as the applicant on behalf of the owner, Jeanette Jefferies, of the property legally described as DESC NE 09-07-14WPM in the Municipality of Glenboro South Cypress and located at 37096 Road 81W, applied to Council for approval of a conditional use order under Zoning By-law No. 1485, Part IV, Section 6, Table IV-I (Use) in order to:

PURPOSE: 	To establish a rural Non-Farm Dwelling site within the “AL” – Agricultural Limited District;

And after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 10th day of May 2023, approved the said application.

Approval is given subject to the following conditions:

Approval of this Order is a condition of Subdivision Application # 4187-22-8451.

Approval shall expire if not acted upon within 12 months of the date of making.
				
RESOLVED that the plan of Subdivision of Land described as follows:

Being part of the NE 21-07-15W as shown on a drawing and being attached to an application for subdivision file #4187-23-8510 being submitted by Evan Beilby;

Be hereby approved by the Council. 

Approval is given subject to the following conditions:  None.
					
RESOLVED that the Council support the Videotron/Freedom Mobile application to the CRTC Broadband Funding program as per their proposal received April 26, 2023.
								
RESOLVED that Jesse Adair, Ann Oliveira, Norbert Pelland, Belinda McInroy, Cory Chetyrbok, Doug Hornby and Kevin Williams of the Canadian Corporation of Commissionaires, Manitoba Division, be appointed as By-law Enforcement Officers for the Municipality of Glenboro South Cypress.
		
RESOLVED that the Council approve the path addition and municipal right-of-way access proposal submitted by RFNow on May 9, 2023, for a residential customer connection in the municipality.
								
RESOLVED that the Municipality approve the Memorandum of Understanding with the R.M. of Victoria regarding their Municipal Emergency Plan and authorize the Mayor to execute the agreement on behalf on the Municipality.
			
RESOLVED that the Council enter into an agreement with Manitoba Transportation and Infrastructure for the spraying of noxious weeds on Manitoba Infrastructure right of ways as per the terms and conditions noted in their agreement received May 5, 2023.
							
RESOLVED that the council authorize the Chief Administrative Officer, in accordance with Regulation #53/97 of the Municipal Act, to destroy forthwith, in an appropriate fashion, all such out-dated and obsolete Rural Municipality of South Cypress records and documents as specified in the listing attached hereto and marked as Schedule “B”.
									
RESOLVED that the Council go In-Camera and that all matters discussed will be kept confidential.
					
RESOLVED that the Council return to regular session from the In-Camera session. 
				 
RESOLVED that the Council do now adjourn at 12:44 p.m. to convene again at the next regular scheduled meeting of Council to be held on June 14, 2023, at 8:30 a.m.