Minutes of the ninth regular meeting of the 2022/2023 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, July 12, 2023.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors Alfred C. Hunt, Richard J. Hunt, Tracy L. Campbell, Dale L. Fisher, Chief Administrative Officer Darren J. Myers, and Administrative Clerk Donna M. Fillion.
	
Mayor Charles L. Radford, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matthew Neale		} Public Works Supervisor			-     9:00 a.m.
Kirby Wallis			} Glenboro CDC				-     9:45 a.m.
Mylen Dunbar		} NextGen Drainage Solutions		-    10:00 a.m.
Glen Cuthbertson		} MB Transportation & Infrastructure	-    10:30 a.m.
Rachel Andrews 		} Cypress Planning District			-    11:00 a.m.
		Conditional Use Hearing	} # CU06-23-GSC 				-    11:00  a.m.
		
RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on June 14, 2023, be taken as read and approved, all statutory requirements having been fulfilled.

Prior to the following resolution, Councillor Richard J. Hunt, having a personal interest in the matter, withdrew from Council Chambers, not returning until after the vote of said resolution.

WHEREAS the Municipality has established a Municipal Ratepayer Internet Subsidy Provision Policy;

AND WHEREAS the purpose of this policy is designed to reimburse ratepayers for internet connection as outlined in the policy;

NOW THEREFORE BE IT RESOLVED that Council authorize reimbursement to ratepayers as outlined in Schedule “A” attached to this resolution.

RESOLVED that the Council authorize the payment of fiscal year 2023 accounts from cheque #20230528 to and including cheque #20230597 and from cheque #20230599 to and including cheque #20230621, as well as all online payments totaling $12,443.26, as fully detailed to Council by the Administrative Clerk.

Prior to the following resolution, Councillor Dale L. Fisher, having a personal interest in the matter, withdrew from Council Chambers, not returning until after the vote of said resolution.

RESOLVED that the Council authorize the payment of fiscal year 2023 account cheque # 20230598 as fully detailed to Council by the Administrative Clerk.  

RESOLVED that the Council accept as information the financial report for the period ending June 30, 2023, as presented by the Administrative Clerk.

RESOLVED that the Council appoint RBC to provide the line of credit for the lagoon upgrades as per the terms and conditions specified in their April 17, 2023 agreement;

AND FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Officer be appointed as the two signors for the agreement.

RESOLVED that the Council purchase 2 - 1,000 gallon double wall Westeel fuel tanks from Pembina Co-op as per their quote received June 12, 2023.

RESOLVED that the Council approve the request made by Sunvalley Land, on behalf of Enbridge Pipelines Inc., to construct 2 temporary approaches at NE 3-17-14W, as per their request dated June 29, 2023, subject to the following conditions:

1.	Enbridge Pipelines Inc. will contact the Public Works Supervisor prior to construction or use of the temporary approach.

2.	Enbridge Pipelines Inc. will enter into a Haul Road Agreement with the Public Works Supervisor, if deemed necessary.

3.	Enbridge Pipelines Inc. will comply with the Municipality’s Approach Building Policy and all applicable provincial water drainage requirements.

4.	Enbridge Pipelines Inc. will enter into an agreement with the landowner prior to the construction of the approaches and shall supply the Municipality with a copy of said agreement.
	
WHEREAS Eva Stoewer was hired as Stockton Ferry Operator for the Municipality subject to a probationary period;

AND WHEREAS Ms. Stoewer has performed her employment duties to the satisfaction of Council;

NOW THEREFORE BE IT RESOLVED that the Council appoint Eva Stoewer, of Stockton, Manitoba, as operator of the Stockton Ferry. 

Prior to the following resolution, Councillor Dale L. Fisher, having a personal interest in the matter, withdrew from Council Chambers, not returning until after the vote of said resolution.

RESOLVED that the Council ratify the contracting of services of Fisher Backhoe of Glenboro, Manitoba, and Wurtz Brothers of Sydney, Manitoba, for the removal of waste material from the burn pit at the Glenboro Waste Disposal Grounds.

RESOLVED that the Council do now convene as a Conditional Use Board and conduct the noted Public Hearing regarding Conditional Use Application #CU06-23-GSC and reconvene the regular meeting following the completion of the Public Hearing.

At the Public Hearing regarding Conditional Use Application #CU06-23-GSC, no one was in attendance.  No prior objections were received.

RESOLVED that the Council do now move out of the Conditional Use Public Hearing and reconvene the regular meeting.

WHEREAS Vivian Sigurdson, acting as the applicant on behalf of the owner’s estate, Rosalie Sigurdson, of the property legally described as DESC SW 35-7-14 WPM, in the Municipality of Glenboro South Cypress and located adjacent to  PTH #5  & Municipal Rd 41N, applied to Council for approval of a conditional use order under Zoning By-law #1485, Part IV, Section 6, Table IV-I (USE) in order to: 

Purpose:	To establish a Rural Non-Farm Dwelling site within an AG – Agricultural General Rural District.
	
And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on this 12th day of July, 2023, approved the said application. 

Approval is given subject to the following conditions:

Approval of this Order is a condition of Subdivision Application # 4187-23-8504.

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that By-law No. 88, being a Zoning By-law to redevelop the existing Municipality of Glenboro South Cypress Zoning Bylaw, has been given first reading on November 9, 2022;

NOW THEREFORE BE IT RESOLVED that a public hearing date be set for Wednesday, August 9, 2023, at 11:00 a.m. at the regular scheduled meeting of the Municipality of Glenboro South Cypress. 

RESOLVED that the Council reimburse Ron Lussier of Glenboro, Manitoba, $1250, said amount representing a portion of the cost of the replacement of approximately 60 feet of sidewalk in the 100 block of Christie Street in July of 2023.

RESOLVED that the Council, in accordance with the Provincial Assessment Department’s schedule, conduct its “Board of Revision” for the 2024 property assessments, on Wednesday, November 8, 2023, at 11:00 a.m.

RESOLVED that the Council do now adjourn at 12:46 p.m. to convene again at the next regular scheduled meeting of Council to be held on Wednesday, August 9, 2023, at 8:30 a.m.