Minutes of the twelfth regular meeting of the 2022/2023 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, October 11, 2023.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors, Richard J. Hunt, Tracy L. Campbell, and Dale L. Fisher, Chief Administrative Officer Darren J. Myers, Finance Manager Shelley D. Boulet and Administrative Clerk Donna M. Fillion.

Councillor Alfred C. Hunt joined the meeting at 9:20 a.m.

Mayor Charles Radford, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matthew Neale	} Public Works Supervisor			-       9:15 a.m.
Rachel Andrews	} Cypress Planning District  		-      11:00 a.m.
Public Hearing	} Conditional Use App. #CU09-23-GSC	-      11:00 a.m.
Public Hearing	} Variation Use App. #V05-23-GSC	-      11:10 a.m.
	
RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on September 13, 2023, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council approve the ratepayer application received in the past month for the municipality’s “Ratepayer Internet Subsidy Provision Policy”, attached hereto as Schedule A.

RESOLVED that the Council authorize the payment of fiscal year 2023 accounts from cheque # 20230827 to and including cheque # 20230918, as well as all ACH (online) payments totaling $12,648.73 as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept as information the financial report for the period ending September 30, 2023, as presented by the Finance Manager.

WHEREAS the Water Fill Access System at the Glenboro Fire Hall is defective and cannot be repaired;

NOW THEREFORE BE IT RESOLVED that the Council replace the water fill station hardware as per the quotation received from Text2Car of Saskatoon, Saskatchewan.

RESOLVED that the Council contract the services of Pier Solutions for preservative treatment to the pile caps on municipal bridges.

Resolved that the Council set the following days/hours of operation for the Glenboro Waste Transfer Station for the period November 8, 2023, to March 13, 2024:

Wednesday 	12:00 P.M. – 5:00 P.M.
Friday 		  9:00 A.M. – 4:00 P.M.
Saturday		  9:00 A.M. – 4:00 P.M.

RESOLVED that the Council do now convene as a Conditional Use and Variation Use Board and conduct the noted Public Hearing regarding Conditional Use Application #CU09-23-GSC and Variation Use Application #V05-23-GSC and reconvene the regular meeting following the completion of the Public Hearing.

At the Public Hearing regarding Conditional Use Application #CU09-23-GSC and Variation Use Application #V05-23-GSC, applicants Cindy Russell, and Nikki Moreau, were in attendance. No prior objections were received.
						
WHEREAS Cindy Russell, c/o The Haze Company, acting as the applicant on behalf of the owner Bjorn Enterprises Ltd., of the property legally described as DESC 15/20-6-45, 103 Broadway Street, Glenboro, Manitoba, in the Municipality of Glenboro-South Cypress, applied to Council for approval of a Conditional Use Order under Zoning By-law No. 88-2022, Part 3, Section 3.14, Table 3.10 (Use & Site Requirements) in order to:

Purpose:	To establish a Cannabis Retail Establishment within the “CC” Commercial Zone.

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on the 11th day of October, 2023, approved said application.

Approval is given subject to the following conditions:

•	Approval of this Order is conditional on meeting all Provincial Cannabis Licensing requirements.

Approval shall expire if not acted upon within 12 months of the date of making.

WHEREAS Cindy Russell, c/o The Haze Company, acting as the applicant on behalf of the owner Bjorn Enterprises Ltd., of the property legally described as DESC 15/20-6-45, 103 Broadway Street, Glenboro, Manitoba, in the Municipality of Glenboro-South Cypress, applied to Council for approval of a Variation Use Order under Zoning By-law No. 88-2022, Part 3, Section 3.14, Table 3.10 (Use & Site Requirements) in order to:

Purpose:	To establish a Cannabis Retail Establishment within the “CC” Commercial Zone.

From:	Minimum required “RG” Residential Zone setback of 100 feet for a Cannabis Retail Establishment located in the “CC” Commercial Zone. (Rear Property Buffer).

To:	Minimum required “RG” Residential Zone setback  of 20 feet for a Cannabis Retail Establishment located in the “CC” Commercial Zone. (Rear Property Buffer).

And after careful consideration of the application and any representations made for or against it, the Council, in a meeting duly assembled on the 11th day of October, 2023, approved said application.

Approval is given subject to the following conditions:

•	Approval of this Order is conditional on meeting all Provincial Cannabis Licensing requirements.

Approval shall expire if not acted upon within 12 months of the date of making.

WHEREAS the Glenboro Veterinary District Services Board is eligible for a grant of up to $75,000 through the Sustainable Canadian Agricultural Partnership Program, for the “Veterinary Services Districts – Large Animal Equipment Funding Program”;

AND WHEREAS the equipment must first be purchased and then receipts provided to the government for reimbursement;

NOW THEREFORE BE IT RESOLVED that the Municipality of Glenboro South Cypress approve a short term loan of up to $75,000 to the Glenboro Veterinary District Services Board, at their request, providing that the funds be repaid to the Municipality.

RESOLVED that the Council do now adjourn at 12:30 p.m. to convene again at the next regular scheduled meeting of Council to be held on November 8, 2023, at 8:30 A.M.

										“carried”