Minutes of the first regular meeting of the 2023/2024 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue in Glenboro, Manitoba, on Wednesday, November 8, 2023.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors Alfred C. Hunt, Tracy L. Campbell, Richard J. Hunt, Dale L. Fisher, Chief Administrative Office Darren J. Myers, Finance Manager Shelley D. Boulet and Administrative Clerk Donna M. Fillion.

Prior to the commencement of the meeting, in accordance with Section 101(1) of the Municipal Act, the Mayor and all Councillor Members present each made and subscribed a Declaration of Qualification and Declaration of Office.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Public Hearing		} Special Service Plan No. 1-2024		-   10:15 a.m.
Eric Watters			} Manitoba Transportation			-   10:45 a.m.
Denise Jubenvill
Jennifer Pugh
Alysson Montison
Rachel Andrews		} Cypress Planning District			-   11:00 a.m.
Matthew Neale		} Public Works Supervisor			-     1:20 p.m.

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on October 11, 2023, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council appoint Edwin Bedford as Deputy Mayor for the period November 8, 2023, to November 13, 2024.

WHEREAS the Council is required to make Council Member and Resident/Ratepayer appointments to the various boards and committees for the 2023/2024 Council term;

NOW THEREFORE BE IT RESOLVED that the appointments as set out in Schedule “A” be hereby adopted.

RESOLVED that the Council approve the ratepayer applications received in the past month for the Municipality’s “Ratepayer Internet Subsidy Provision Policy”, attached hereto as Schedule “B”.

RESOLVED that the Council do now adjourn the regular meeting to conduct the Public Hearing regarding Special Service Plan No. 01/2024 scheduled for 10:15 a.m.

Refer to Minutes of the Public Hearing for more information.

RESOLVED that the Council do now adjourn the Public Hearing at 10:32 a.m. and return to the regular meeting.

RESOLVED that the Council give first reading to By-law # 96 – (Collection and Transportation of Garbage and Recyclable Materials in Ward 4) as a special service, as per Special Service Plan No. 1-2024.

RESOLVED that the Council give first reading to By-law #97 (Council Indemnity By-law).

RESOLVED that Council give first reading to By-law #98 (Council Code of Conduct).

RESOLVED that the Council authorize the payment of fiscal year 2023 accounts from cheque #20230919 to and including cheque #20230977 and from cheque #20230979 to and including cheque #20231016 as well as all online payments totalling $12,769.64 as fully detailed to Council by the Finance Manager.

Prior to the following resolution, Councillor Dale L. Fisher, having a personal interest in the matter, withdrew from Council Chambers, not returning until after the vote of said resolution.
		
RESOLVED that the Council authorize the payment of fiscal year 2023 account cheque #20230978 as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept, as information, the financial report for the period ending October 31, 2023, as presented by the Finance Manager.

RESOLVED that the Municipality charge a development fee of $3,000 for any lots to be connected to the sewer system and not included within By-law # 80 (Lagoon Local Improvement Plan);	

AND FURTHER BE IT RESOLVED that the fee(s) shall be payable to the Municipality of Glenboro South Cypress;

AND FURTHER BE IT RESOLVED that the fees shall be deposited to the Utilities Reserve account to be used towards ongoing maintenance and/or upgrades.					
RESOLVED that the Council authorize the application to the Age Friendly 2.0 Program by the Glenboro South Cypress Oakland Wawanesa Handi-Transit Board for the purchase of new Handi-vans and hereby provide a letter of support for said application.
			
RESOLVED that the Council enter into a Snow Removal Agreement with Manitoba Transportation and Infrastructure for the winter of 2023/2024 as detailed in their service agreement received November 1, 2023.

RESOLVED that Council enter into an agreement with Synergy Land Services Ltd., agent acting on behalf of Enbridge Pipelines, said agreement authorizing Enbridge Pipelines to conduct integrity maintenance digs in the municipality in 2024, as deemed necessary, as part of their continued efforts in maintaining the integrity and safe operations of its pipeline system, as per the terms and conditions noted in said agreement dated October 26, 2023, and subject to the municipality’s Approach Building Policy.

RESOLVED that the Council enter into an agreement with Waterford Global Inc., in conjunction with Prairie Mountain Health and the Glenboro Health Action Committee, for physician recruitment initiatives for the Glenboro Health Centre as per their proposal received October 27, 2023.

RESOLVED that the Council appoint the following persons as members of the Glenboro South Cypress Fire Department for the period November 8, 2023, to November 13, 2024:

Steve Nelson, Trevor Drinkwater, Braydon Cullen,  Kirby Wallis, Brett Cornock, Turner Jamieson, Brian Haslen, Liam Hamilton, Kyle Fisher, Robert Funk, Curtis Wytinck, Alfred Hunt,  Matthew Malyon, Colby Cullen, Kyle Verstraete, Braden Haslen, Dustin Drinkwater, Mike Pilon and Rachel Andrews.

RESOLVED that the Council do now adjourn at 1:36 p.m. to convene again at the next regular scheduled meeting of Council to be held on December 13, 2023, at 8:30 a.m.