Minutes of the second regular meeting of the 2023/2024 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, December 13, 2023.

Present at the meeting: Mayor Charles L. Radford, Councillors Alfred C. Hunt, Richard J. Hunt, Tracy L. Campbell, Dale L. Fisher, Finance Manager Shelley D. Boulet, and Administrative Clerk Donna M. Fillion.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:40 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matt Neale		} Public Works Supervisor			-    9:15  a.m.
Ron Jefferies		} Glenboro Medical Committee	 	-   10:15 a.m.
Shelby Bellow	} Splash Park Committee 			-   10:45 a.m.
Larissa Hamilton
Kyrsten Godard
Shane Wall (Play Quest via Zoom)
Rachel Andrews	} Cypress Planning District			-    11:15 a.m.			
RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on November 8, 2023, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council give second reading to By-law #97 (Council Indemnity).

RESOLVED that the Council give third reading to By-law #97 (Council Indemnity) and that it be signed by the Mayor and Administrator, sealed and delivered. 

RESOLVED that the Council give second reading to By-law #98 (Council Code of Conduct).

RESOLVED that the Council give third reading to By-law #98 (Council Code of Conduct) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2023 accounts from cheque #20231017 to and including cheque #20231138 as well as all online payments totaling $14,729.80 as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept, as information, the financial report for the period ending November 30, 2023, as presented by the Finance Manager.

WHEREAS, in accordance with Section 163 of the Municipal Act, Council may adopt an interim budget to have effect only until the Council adopts the operating budget for the fiscal year;

AND WHEREAS Council deems it expedient to adopt an interim operating budget for the fiscal year 2024;

NOW THEREFORE BE IT RESOLVED that the following interim operating budget for the year 2024 is adopted until the finalization of the 2024 Financial Plan:

General Operating Fund Requirements:
	General Government Services			$500,000.00
	Protective Services					$100,000.00
	Transportation Services				$700,000.00
	Environmental Health Services			$100,000.00
	Public Health and Welfare Services		$  30,000.00
Environmental Development Services		$  20,000.00
	Economic Development Services			$  50,000.00
	Recreational and Cultural Services		$100,000.00
	Fiscal Services					$300,000.00
	Glenboro Sewage Utility				$175,000.00
							      $ 2,075,000.00

RESOLVED that the Council approve property tax cancellations in the amount of $7,319.81 as per Schedule “A” attached.
	
WHEREAS in accordance with Section 173 (1) of the Municipal Act, Council may, by resolution, borrow money for operating expenses during a fiscal year, but the amount borrowed must not exceed the amount collected in taxes and grant-in-lieu of taxes in the previous fiscal year;

AND WHEREAS the taxes to be collected in 2023 were $5,005,722.48 and of which over 97% has been collected to date;

AND WHEREAS Council deems it expedient to borrow on a line of credit for operating expenses of an amount of up to $1,250,000.00 for the fiscal year 2024;

NOW THEREFORE BE IT RESOLVED that the Council approve a 2024 operating line of credit up to a maximum amount of $1,250,000.00;

AND FURTHER BE IT RESOLVED that all taxes levied by the Corporation for the present year be and they are hereby pledged, hypothecated, mortgaged, transferred and assigned to RBC as security for said loan and interest thereon and are charged as a first charge with repayment of such loan and interest;

AND FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Officer are authorized to do all things necessary to implement this line of credit at the RBC on behalf on the Municipality. 

RESOLVED that the Council purchase a John Deere HD 60 front mount snowblower with hydraulic and electric chute rotation for the John Deere 1585 commercial mower from Greenvalley Equipment of Treherne, Manitoba as per the terms and conditions noted in their sales agreement received November 21, 2023.

RESOLVED that the Council authorize the purchase/installation of a RF Now high speed internet system for the Glenboro South Cypress Fire Hall.
		
RESOLVED that the Council approve the 2024 Municipal Emergency Response Plan as presented by Rachel Andrews, Municipal Emergency Coordinator.

RESOLVED that the Council appoint the following staff for the year 2024 as per Schedule “B”, said appointments subject to the terms and conditions of employment in accordance with the Municipality of Glenboro South Cypress Employee Policy;

AND FURTHER BE IT RESOLVED that the Council approve the Public Works Pay Scale, attached hereto as Schedule “C”.

RESOLVED that the Council do now adjourn at 1:15 p.m. to convene again at the next regular scheduled meeting of Council to be held January 10, 2024, at 8:30 a.m.