Minutes of the seventh regular meeting of the 2023/20234 Council of the Municipality of Glenboro South Cypress held at Glenboro South Cypress Fire Hall, 425 South  Railway Avenue in Glenboro, Manitoba, on Wednesday, May 8, 2024.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors Richard J. Hunt and Dale L. Fisher, Chief Administrative Officer Darren J. Myers, Finance Manager Wayne K. Ludman, and Administrative Office Clerk Donna M. Fillion.

Councillor Tracy L. Campbell sent her regrets.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:30 a.m.

During the meeting at the time indicated, Council met with the following delegations:

Matthew Neale	} Public Works Supervisor				    -  9:30 a.m.
Amy Denbow		} 2025 Assessment Review				    -10:30 a.m.
Assessment Services
Staff Sergeant
     Clint Wikander	} Blue Hills RCMP Detachment			   - 11:00 a.m.
Cpl. Grant Campbell
Rachel Andrews	} Cypress Planning District				    -11:30 a.m.
			
RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on April 16, 2024, and the minutes of a special meeting of Council held on April 30, 2024, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council approve the ratepayer applications received in the past month for the Municipality’s “Ratepayer Internet Subsidy Provision Policy”.

RESOLVED that the Council give second reading to By-law # 103 (ICIP Lagoon Reserve Fund).

RESOLVED that the Council give third reading to By-law #103 (ICIP Lagoon Reserve Fund) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give second reading to By-law #104 (Year 2024 School and Municipal Property Tax Levy).

RESOLVED that the Council give third reading to By-law #104  (Year 2024 School and Municipal Property Tax Levy) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2024 accounts from Cheque #20240325 to and including cheque #20240403 as well as all online payments totaling $15,911.55 as fully detailed to Council by the Administrative Clerk.

RESOLVED that the Council accept as information the financial report for the period ending Apr. 30, 2024, as presented by the Administrative Clerk.
RESOLVED that the signing authority for the Municipality of Glenboro South Cypress be set as follows:

Agreements and legal documents must be signed by:

a)	the Mayor or Deputy Mayor, and
b)	the Chief Administrative Officer Darren Myers or Finance Manager Wayne Ludman

Cheques and other negotiable instruments must be signed by:

a)	the Mayor or Deputy Mayor, and
b)	the Chief Administrative Officer Darren Myers or Finance Manager Wayne Ludman

Online internal transfers for general operating fund, reserve funds, etc., are authorized by:

a)	the Chief Administrative Officer and Finance Manager.

RESOLVED that the Council purchase a 100 gallon slip tank and associated accessories from Pembina Co-op as per their quote received May 8, 2024. 

RESOLVED that the Council contract the services of Precision Land to perform the following work in the Municipality:

-	Approximately one mile of tile drainage on Road #41N between Road #78W and Road #80W.

RESOLVED that the Council accept the quote received from Fort Distributors of St. Andrews, Manitoba, for the supply and application of dust control, in Glenboro and Treesbank, at a cost of $.40 per litre plus applicable taxes.

RESOLVED that the Council go In Camera and that all matters discussed will be kept confidential.
	
RESOLVED that the Council return to regular session from the In Camera session.

RESOLVED that the Council contract the services of Leonard and Ken Van de Spiegle to move the mobile home located at 109 James Street in Glenboro, owned by the Municipality, to the Waste Transfer Station for firefighter training purposes by the Turtle Mountain Mutual Aid District.

RESOLVED that the Council approve the Municipal right-of-way access proposals submitted by RFNow on April 11, 2024, April 22, 2024, and the revised right-of-way access proposal originally received February 21, 2024, subject to the agreement for the installation of fibre optic cable executed between the Municipality and RFNow in November of 2023.

RESOLVED that the Council go In Camera and that all matters discussed will be kept confidential.

RESOLVED that the Council return to regular session from the In Camera session.

WHEREAS Council is interested in the purchase of lands within the municipality;
AND WHEREAS, as a result of discussion and conditions outlined in closed session, Council authorized the Mayor and the CAO to enter into negotiations on behalf of the Municipality for the purchase of said lands;

NOW THEREFORE BE IT RESOLVED that the final negotiated terms be approved by a resolution of Council prior to signing the agreement.

RESOLVED that the Council of the Municipality of Glenboro South Cypress support the following resolution as proposed by the Western Caucus to be considered at the Association of Manitoba Municipalities June District meetings:

Elk Populations

RESOLVED that the Council supports more active and sustainable management of elk and full recognition of the conservation stewardship of elk by landowners through the following measures:

-	An immediate increase in general rifle landowner-draw elk tags in our region (August 28 to January 07 in Game Hunting Areas #28 and #30) for cows only, to be reviewed in 2 years after an elk count.

-	Respect for landowners by providing significantly longer landowner seasons that are open whenever other elk seasons are open for licensed hunters.

-	Increased licensed elk hunting opportunities for non-landowners by increasing the tags for 2 years on cows.

-	A five-year elk survey program to evaluate the impacts of increased harvest of elk on populations and to direct future elk management decisions, and the creation of a Southwest Manitoba Big Game Advisory Committee.

-	A responsive and timely fencing program for agricultural producers with chronic elk and deer damage to hay bales.

-	Active and timely consultation by the Wildlife Branch of Manitoba with private landowners on elk management.

RESOLVED that the Council of the Municipality of Glenboro South Cypress support the following resolutions as proposed by the Municipality of Souris-Glenwood to be considered at the Association of Manitoba Municipalities June District meetings:

Speed Limits

RESOLVED that the AMM lobby the Province of Manitoba to authorize municipalities to set the speed limit on designated portions of PTH and PR roadways travelling through urban areas.

Infrastructure adjacent to Provincial Main Lanes

RESOLVED that the AMM lobby the Province of Manitoba to assist municipalities with the infrastructure costs for upgrades and maintenance adjacent to main lanes, outside of the 4.5m on either side of centerline maintained by the Province.

RESOLVED that the Council do now adjourn at 1:03 p.m. to convene again for the next regular scheduled meeting of Council to be held on June 12, 2024, at 8:30 a.m.