Minutes of the ninth regular meeting of the 2023/2024 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, July 10, 2024.

Present at the meeting: Deputy Mayor Edwin R. Bedford, Councillors Richard J. Hunt, Tracy L. Campbell, Dale L. Fisher, Chief Administrative Officer Darren J. Myers, Finance Manager Wayne K. Ludman and Administrative Clerk Donna M. Fillion 

Mayor Charles L. Radford joined the meeting at 10:30 a.m.
	
Deputy Mayor Edwin R. Bedford, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matthew Neale		} Public Works Supervisor			-     9:30 a.m.
Shelby Bellow		} Splash Park Committee			-   10:30 a.m.
Courtney Cabernel
Terry Dubyts
Rachel Andrews 		} Cypress Planning District			-   11:00 a.m.

RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on June 12, 2024, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that Council approve the ratepayer applications received in the past month for the Municipality’s “Ratepayer Internet Subsidy Provision Policy”.

RESOLVED that the Council accept the auditing services proposal submitted by The Exchange of Winnipeg, Manitoba, for fiscal years 2024, 2025, 2026 as per fees and terms specified in their services proposal.

RESOLVED that the Council contract the services of Insituform of Winnipeg, Manitoba, for the sewer lining of:

•	Approximately 168 metres of sewer line on Cochraine Street between Donald Avenue and Warwick Avenue;

•	Approximately 55 metres of sewer line in Cooper Bay;

•	Approximately 177 metres of sewer line on Murray Avenue between Cochraine Street and Lyall Street;

plus an Insituform and Unijet mobilization/demobilization fee and a service connection reinstatement fee per unit plus applicable taxes as outlined in their service proposal dated April 11, 2024;
AND FURTHER BE IT RESOLVED that the Municipality invoice the Manitoba Water Services Board for 50% reimbursement of the project costs.

RESOLVED that the Council enter into a cost-sharing agreement with the Manitoba Water Services Board respecting Glenboro Sewer Lining;

AND FURTHER BE IT RESOLVED that the Council approve the Board’s estimate of the project budget as detailed in their agreement dated July 3, 2024.

RESOLVED that the Council apply to Manitoba Infrastructure and Transportation for a year 2024 grant equivalent of up to 10% of the annual operating payment for improvements to designated portions of Provincial Road #530 right-of-way (tree and brush clearing).

RESOLVED that the Council authorize the payment of fiscal year 2024 accounts from cheque #20240509 to and including cheque #20240593 and from cheque #20240595 to and including cheque #20240639, as well as all online payments totaling $12,710.56, as fully detailed to Council by the Finance Manager.
Prior to the following resolution, Councillor Dale L. Fisher, having a personal interest in the matter, withdrew from Council Chambers, not returning until after the vote of said resolution.

RESOLVED that the Council authorize the payment of fiscal year 2024 account cheque # 20230594 as fully detailed to Council by the Finance Manager.  

RESOLVED that the Council accept as information the financial report for the period ending June 30, 2024, as presented by the Finance Manager.

RESOLVED that the Council approve the municipal right-of way access proposals and new cabinet request submitted by RFNow on June 18, June 26, July 2 and July 3, 2024, respectively, subject to the Agreement for the Installation of Fibre Optic Cable executed between the Municipality and RFNow in November of 2023 and approval by Manitoba Transportation and Infrastructure as may be required. 

RESOLVED that the Council purchase a 2-acre parcel in Ward 4 from the Hurton family, over which an easement currently exists to the Glenboro Lagoon, said property legally described as Plan No. 1136, as per the terms detailed in their correspondence of June 20, 2024.

RESOLVED that the Council appoint Alex Campbell as Part 3 Building Inspector/Mentor and Rachel Andrews as Part 9 Building Inspector for the Municipality of Glenboro South Cypress.

RESOLVED that the Council, in accordance with the Provincial Assessment Department’s schedule, conduct its “Board of Revision” for the 2025 property assessments, on Wednesday, November 13, 2024, at 11:00 a.m.

RESOLVED that the council appoint Robin Cooke as Administrative Office Clerk for the Municipality as per the terms and conditions noted in the Offer of Employment.

RESOLVED that the Council do now adjourn at 12:54 p.m. to convene again at the next regular scheduled meeting of Council to be held on Wednesday, August 14, 2024, at 8:30 a.m.