Minutes of the third regular meeting of the 2025 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, January 8th, 2025.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors R. Greg Fraser, Dale L. Fisher, Finance Manager Wayne K. Ludman, CAO Darren J. Myers and Administrative Clerk Robin A. Cooke.

Councillor Richard J. Hunt sent his regrets.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matt Neale		} Public Works Supervisor			-    9:30 a.m.
Grant Jackson	} MLA for Spruce Woods Constituency 	-   10:30 a.m.
Terry Winters	} Constituency Assistant

RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on December 11th, 2024, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council give first reading to By-law #108 (CAO Appointment).

RESOLVED that the Council authorize the payment of fiscal year 2024 accounts from cheque #20241143 to and including cheque #20241163, and from cheque #1 to cheque #74 as well as all online payments totaling $19,792.38 as fully detailed by the Finance Manager.

RESOLVED that the Council authorize the payment of fiscal year 2025 accounts from cheque #75 to and including cheque #83 as well as all online payments totaling $5,897.61 as fully detailed by the Finance Manager.

RESOLVED that the Council accept as information the financial report for the period ending December 31st, 2024, as presented by the Finance Manager.		

WHEREAS the Public Utility Board of Manitoba had recommended in 2020 that the municipality establish Residential Equivalency Units for allocation of annual costs of the wastewater system;

NOW THEREFORE BE IT RESOLVED that the Council adopt the Residential Equivalency Units and 2025 – 2026 rates attached as per Schedule “A” hereto, effective January 1st, 2025, said rates to be reviewed every two years.

RESOLVED that the Council apply to the Manitoba Emergency Management Program for the Municipal Climate Resiliency grant for:

1.	Rain Garden project
2.	Sump Pump subsidies for homeowners and businesses

RESOLVED that the Council apply to RBC for a municipal credit card limit increase to a maximum of $10,000.00				
WHEREAS it is deemed that providing custom work services with municipal equipment on an “as requested – as available” basis at “above cost” rates to municipal ratepayers and residents has been most beneficial to the Municipality and its ratepayers;

NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Glenboro South Cypress offer, to its ratepayers and residents, municipal custom work services, in the year 2025, specifically, gravel hauling, grading, bulldozing, mowing, and snow-clearing;

AND FURTHER BE IT RESOLVED that the Council adopt the noted rental rates and conditions for the year 2025, for specified municipal equipment, labour and aggregate materials as set out in Schedule “B-2025”, attached hereto and forming part of this resolution;

AND FURTHER BE IT RESOLVED that the said rates be revisited if or when fuel prices significantly increase.					

RESOLVED that the Council approve the balance of funds due for the purchase of approximately 18.99 acres of former CPR Property within Ward 4 of the municipality from Manitoba 5999406 Ltd., through Sutton-Harrison Realty of Brandon, Manitoba, approved at the June 12th, 2024 Council meeting, as per the negotiated terms and conditions noted in the purchase agreement.

RESOLVED that the Council enter into an agreement with Commissionaires Manitoba for by-law enforcement services for the Municipality for the term April 1st, 2025 to March 31st, 2026, as per the terms and conditions noted in the service contract received December 19th, 2024.					

RESOLVED that the Council request assistance from the Community Planning branch in Brandon, Manitoba, for the preparation of a Public Reserve closing by-law for part of Public Reserve in Block 27, Plan 1187, CDIV in the NE ¼ of Section 10 Township 7 Range 14 WPM in Ward 4 (Glenboro) of the municipality, as shown on a plan prepared by Derek Arthur of Caltech, and on file at Morden Land Titles office as deposit #1484-24.

RESOLVED that the Council approve the 2025 Municipal Emergency Response Plan.

RESOLVED that Shane Jonsson be appointed as Seasonal Weed District Supervisor for the Municipality of Glenboro South Cypress for the 2025 Season.

RESOLVED that the Council renew its’ memberships with the following organizations and hereby authorize payment of the respective 2025 membership fees:

Association of Manitoba Municipalities
Federation of Canadian Municipalities
Manitoba Municipal Administrators Association
Manitoba Good Roads Association
Prairie Mountain Municipal Health Committee
Southwest 2011 Flood Strategy Committee
Manitoba Water and Wastewater Association
Recreation Connections Manitoba
Southwest Municipal Caucus
Manitoba Association of Municipal Emergency Coordinators
Manitoba Association of Fire Chiefs

RESOLVED that the Council authorize a grant of $5,000.00 to Glenboro Minor Baseball as per their letter of request received December 19th, 2024;

AND FURTHER BE IT RESOLVED that the Glenboro Recreation Reserve Fund be utilized for this purpose.

RESOLVED that the Council accept the revised request from the Glenboro Airport Commission to provide an annual levy of $3,500.00 to aid the committee with their operations of the Airport as per their letter received December 30th, 2024.

RESOLVED that the Council, in conjunction with the RM’s of Argyle and Prairie Lakes, contribute $15,000.00 each towards remediation measures for the Glenboro Marsh.

RESOLVED that the Council accept, with regret, the resignation of Rachel Andrews as Municipal Emergency Coordinator.

WHEREAS Section 365(2) of the Municipal Act provides that Council may in any year designate the immediately preceding year, or any earlier year, as the year for which properties, the taxes in respect of which are in arrears for the year, must be offered for sale by auction to recover the tax arrears and costs;

NOW THEREFORE BE IT RESOLVED that the designated year for which properties in arrears be offered for sale by auction, be 2024 (meaning all properties with outstanding taxes from the year 2023 or prior);

AND FURTHER BE IT RESOLVED that pursuant to By-Law #8 of the Municipality of Glenboro South Cypress, Taxervice Inc. be appointed to conduct tax sales for the Municipality of Glenboro South Cypress;

AND FURTHER BE IT RESOLVED that pursuant to By-Law #8 of the Municipality of Glenboro South Cypress, Donna Zinkiew, General Manager of Taxervice Inc., be appointed Tax Sale Manager for the Municipality of Glenboro South Cypress;

AND FURTHER BE IT RESOLVED that in accordance with Section 363 (1) of the Municipal Act, “costs” shall be the actual costs incurred by the municipality for each parcel listed for the 2025 tax sale;

AND FURTHER BE IT RESOLVED that the 2025 Municipality of Glenboro South Cypress Tax Sale be conducted on Thursday, November 13th, 2025, at 2:00 p.m. at the Administrative Office located at 618 Railway Avenue, Glenboro, Manitoba.

RESOLVED that the Council authorize the sale of its municipal land ownership maps at the following rates:

1” per mile coloured				- $25.00 per map
1” per mile black and white			- $20.00 per map

AND FURTHER BE IT RESOLVED that the Council set the following rates for photocopying with the municipal office photocopier:

$.25 cents per black and white copy
$.50 cents per colour copy
$.50 cents per first page faxed and $1.00 for 2 to 20 pages

RESOLVED that the Council authorize all members of Council in 2025 to attend any Association of Manitoba Municipalities, Manitoba Good Roads Association, Emergency Measures Organization, Recreation Connections, Government sponsored convention, seminar, meeting or workshop, or other committee meetings to which the Councillor has been appointed, with remuneration and expenses to be paid in accordance with municipal approved rates.

RESOLVED that the Council authorize municipal staff to attend any Manitoba Municipal Administrator’s Association, Association of Manitoba Municipalities, Municipal Employees Benefits Program, Manitoba Good Roads Association, Manitoba Water and Wastewater Association, Emergency Measures Organization, Muniware or Government sponsored convention, seminar, meeting or workshop in 2025 with remuneration and expenses to be paid in accordance with municipal approved rates.

Councillor Tracey L. Campbell left the meeting at 11:50 a.m. due to personal reasons.		

RESOLVED that the Council do now adjourn at 11:57 a.m. to convene again for the next regular scheduled meeting of Council to be held on February 12th, 2025, at 8:30 a.m.